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Administrative Coordinator (Dosimetry Program)

University of Virginia
Charlottesville, VA

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Job Details

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-07-26
Req: R0024955

The Office of Environmental Health and Safety is seeking a qualified candidate to fill a full-time position of Administrative Coordinator (Dosimetry Program) within the Radiation Safety Program. The Dosimetry Program Coordinator will work under the direction of the Radiation Safety Officer and will be responsible for administering the University of Virginia's radiation dosimetry program. This program provides radiation dosimeters to radiation workers in accordance with University radiation safety policy and radioactive materials license.

The ideal candidate will demonstrate a commitment to safety in the workplace, as well as have strong communication (both verbal and written) and interpersonal skills. Candidates will be required to work Monday – Friday 8am-5pm.


  • Review applications and assign dosimeters to individuals, as necessary.
  • Determine type of dosimetry based upon information on dosimetry application form.
  • Physically distribute and collect dosimetry badges from various academic and medical center departments, enter into a third-party database for determining radiation doses.
  • Maintain Virginia mandated dosimetry records for all Radiation Users at UVa.
  • Respond to request for dosimetry from other institutions, this requires retrieving files, and mailing required information.
  • Distribute annual dose reports to individuals as per Virginia regulations.
  • Communicate with departments concerning dosimetry issues and problems.
  • Inform users of prenatal exposure risks.
  • Obtain exposure records from previous employers.
  • Coordinate billing for monthly and quarterly invoices and all unreturned radiation dosimetry badges.
  • Train EHS-Radiation Safety Program personnel to assist with program.
  • Support the ongoing operations, including special projects of the organization. Perform a variety of duties requiring an understanding of organizational operations, procedures, and personnel.
  • For general administrative support, may answer phones, open mail, prepare correspondence, maintain calendars, and schedule meetings.
  • May coordinate activities with internal and external customers, arrange meetings and special events, and maintain records.
  • In addition to the above job responsibilities, other duties may be assigned.
  • May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


Education: High School Diploma required. Associates Degree in Science preferred.

Experience: At least one year of general work experience required. Experience in the Radiation Safety field and working in a Radiation Safety Program at major medical or research institutions is preferred.

Required Knowledge, Skills, and Abilities:

  • Must have excellent organizational skills necessary for proper maintenance of program and associated recordkeeping requirements,
  • Computer skills necessary for various forms, documents and database management.
  • Must possess excellent communication skills.
  • Ability to communicate and write effectively, facilitating interaction with other employees with a focus on customer service.
  • Ability to maintain files.
  • Ability to adhere to confidential handling of sensitive information.
  • Ability to work independently and be self-motivated.
  • Problem solving skills

Computer Applications: Computer skills, both Microsoft Office and Database applications required. Radiation Safety data management program such as "HP Assistant” is preferred.

Licenses or Certification: A valid unrestricted Driver’s License or the ability to obtain a Virginia Driver’s License within 90 days of employment is required.

Working Conditions and Exposures: Required to walk through radiation use areas, laboratories and patient areas in the Medical Center.

Physical Demands: This is primarily a sedentary job involving extensive use of computers, using the telephone, filing and other mandated paperwork. It will also require extensive periods of time walking, climbing stairs and standing.

Immunization Requirement: Employees will be required to comply with the Health System’s immunization policy – OCH-002: Occupational Health Screening and Maintenance.

Successful candidates will work well independently and in a team environment, be highly reliable, and have the ability to communicate and act professionally with all members of the University Community. The Office of Environmental Health and Safety supports professional development and strongly encourages job-related training and educational opportunities.

Anticipated Hiring Range: Up to $35,000 with UVA benefits, commensurate with candidates experience and qualifications.


For questions about the position or the application process, please contact Margaret Weeks, Academic Recruiter. Application reviews will begin 10 days after posting.

Please apply through Workday, and search for “Administrative Coordinator (Dosimetry Program)”. Complete an application online and attach a cover letter and a CV/resume all into the resume submission field, multiple documents can be submitted in this one field. Internal applicants must apply through their UVA Workday profile. Incomplete applications will not be considered.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

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