Executive Special Assistant
District Support Services Cntr
$78,247-$101,721/annually, DOE Grade
122 Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm Work Calendar
12 Months Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About UsWhat's Currently Happening at Maricopa
Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options
- Paid observed federal holidays & additional paid time off throughout the year
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
- Paid vacation, sick, and personal time (if applicable)
- Multiple health and dental insurance coverage plans
- Teladoc: Reach a doctor 24/7
- Flexible Spending Accounts (FSA)
- Maricopa Perks & Gears Discount Program
- Employee assistance program (EAP)
- $4,000 Annual professional development growth funding (if applicable)
- Tuition reimbursement for employee and dependents (if applicable)
- Revised summer work schedule
- Maricopa Employee Health & Wellness Program
- Employee recognition opportunities
- Public Service Loan Forgiveness
The Executive Special Assistant
for Maricopa Community Colleges oversees complex, sensitive projects with district-wide impact and/or provides operational management, analysis, and policy development assistance in support of the Chief Human Resources Officer. The position is responsible for collaborating and building cooperative relationships with faculty, staff, legal, and District leaders to present recommendations for standardized HR-related policies and procedures consistent with federal, state, and local laws. This opportunity will engage in cutting-edge and high-quality research analysis to meet the policy needs of the District. Essential Functions
40% - Serves as liaison to business, professional, community, and governmental groups, District/College offices, faculty, staff, and/or students on behalf of the Chief Human Resources Officer.
Builds constructive and cooperative working relationships with faculty, staff, and District leaders to gain inclusive feedback to develop and implement strategies, goals, and objectives, milestones, and deliverables related to policy-development work. Applies interest-based resolution techniques to bridge gaps in understanding and to assist with the resolution of conflicts and communication difficulties develops and implements quality assurance standards for policy review and adoption and audit structures.
20% - Oversees and provides professional consultative and administrative support for complex projects, community relations, operational management, and customer service initiatives in the human resources department.
Develops, enhances, and implements policies and practices to address identified issues and areas for improvement across the District; ensures compliance with applicable regulations, policies, requirements, and standards by conducting peer institution research and performing regulatory analysis. Routinely performs complex, highly visible, and politically sensitive research and analysis. Interprets results of studies, and prepares reports detailing findings, recommendations, or conclusions in HR-related policies areas Recommends revisions to employee group policies and procedures based on changes with the Federal, State, and Local laws.
20% - Develops strategies; collaborates with Maricopa Community Colleges leaders; and provides recommendations related to program or project initiatives, policy development, and implementation.
Ensures that districtwide communication related to policy aligns with Maricopa Community Colleges strategic objectives, and meets employees' needs by remaining knowledgeable of the critical institutional goals, employees' needs, and emerging regulations related to employment laws; and executes policy briefings that are concise, thorough, and informative for internal consumption.
20% - Leads projects inclusive of faculty and staff representation to resolve policy issues and provides professional-level staff support to internal and external committees, task forces, and advisory groups that may include performing research, authoring documents, and making presentations.
Schedules, documents, and monitors work activities to include extensive research and analysis, policy evaluation and development, procedure implementation, and socialization of shared solutions; and performs other duties as assigned. Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in public affairs, business, education, and five (5) years management experience that includes oversight and management of complex, sensitive projects with organization-wide impact. Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.
Associates Degree from a regionally accredited institution in public affairs, business, education and five (7) years management experience that includes oversight and management of complex, sensitive projects with organization-wide impact. Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.
High School Diploma or G.E.D. and five (9) years management experience that includes oversight and management of complex, sensitive projects with organization-wide impact. Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system. Desired Qualifications
A. Possess a Master's Degree in Public Administration or Human Resources Management, or a Juris Doctor (JD) degree from a regionally accredited institution.
B. Experience working with employee groups or labor-type agreements and structures.
C. Experience managing multiple projects with tight deadlines, providing good judgment, attention to detail, and prioritizing work as necessary while working independently.
D. Two or more years of experience in advanced research, development, and implementation of human resources policies or labor agreements with an understanding of legislative and regulatory processes.
E. Strong analytical, written, and editing capability.
F. Demonstrated ability to synthesize information into usable information.
G. Demonstrated ability to analyze, process, and present information in a user-friendly manner.
H. Strong oral and written communication abilities.
I. Skilled at interacting and collaborating with others to reach a decision, conclusion, or solution.
J. Demonstrated experience using excellent organizational skills to work effectively under conditions of a heavy workload, frequent interruptions, distractions while maintaining a strong commitment to customer service and deadlines.
K. Demonstrated experience in influencing others to achieve an intended outcome.
L. Experience working with highly confidential information and maintaining discretion, staying abreast of issues that affect the workplace, and policies that can mitigate or eliminate negative impacts on the organization. How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not
be accepted after the job posting has closed.Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date
Open until filled
First Review May 28, 2021 EEO Information
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators
. Clery Act
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges
, as required under the Clery Act, is available at this link Clery Act
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=315041&PostingSeq=1
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