Director of Board Operations
The Office of the Board of Regents provides support to the Board of Regents, which consists of nine members serving staggered six-year terms, one elected from each of Colorado's seven congressional districts and two from the state at-large. The board is charged constitutionally with the general supervision of the university and the exclusive control and direction of all funds of and appropriations to the university, unless otherwise provided by law.
Duties and responsibilities of the position include, but are not limited to: Operations and Administration:
- Develop and coordinate the annual board meeting and agenda coordination schedules (e.g. agenda item due date, timelines, and the review of agenda by interested parties).
- Plan and execute board meetings, including agenda coordination, meeting schedules, site selection, venue set up, and communications to the Regents and CU System and campus leadership regarding meeting logistics.
- Coordinate with committees by ensuring that agendas are ready and posted publicly in advance of the meeting. Ensure coordination of staffing, technology, and communications for committee meetings.
- Compose, publish, and maintain the minutes of all board meetings.
- Attend all board and committee meetings to provide on-site logistics and administrative support, including support to individual regents.
- Coordinate resources for board-related events, outreach, and continuing education, including commencements, athletic events, regent emeriti events, swearing-in ceremony and conferences.
- Facilitate communication and coordinate with all four CU campuses regarding gathering agenda items in a timely manner for board meetings.
- May attend meetings and events, as necessary, to assist the Board of Regents.
- Staff and provide direct support to regents at athletic events, commencements, conferences, and outreach events as required, including weekends and out-of-state travel.
- Work collaboratively with other Office of the Board of Regents staff to ensure effective coordination and open communications with the Board of Regents, President’s Office, campus administration, and other constituents.
- Manage the Regent Awards process and serve as main contact for nominations, awardees, and campuses until approval by regents.
- Conduct research and write memos regarding board-related topics as requested.
- Act as primary point of contact for all requests from the Board of Regents regarding board meeting logistics, technology, event coordination, and related board needs.
- Maintain subject matter expertise regarding all board operations, logistics, policies, and procedures.
- Ensure expenditures are made in accordance with federal and state laws, as well as university policies.
- Work collaboratively with the Deputy Secretary and other departments to develop and manage budgets for projects, meetings, conferences, trainings, and other internal activities.
- Coordinate technology support for regents and board office by working with University Information Services.
- Proactively identify ways to improve the efficiency and efficacy of the regents and the digital and offline tools available.
- Coordinate technology for board meetings.
- Act as liaison with University Information Services (UIS) on any technology related items for the Board of Regents.
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision and Wellness
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22
- Sick Days: 15
- Holiday Days: 10
- Tuition Benefit: System employees have the benefit on all campuses
- ECO Pass: RTD Bus and light rail service
- Additional Perks & Programs: Click here to access a few more Perks and Programs
To be successful in this position, candidates will need the following:
- Knowledge of the business, organizational structure, and functions of CU and the Board of Regents.
- Excellent oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
- Strong organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions.
- Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems.
- Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
- Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor.
- Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
- Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments.
- Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
- Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
- Ability to self-start and take initiative in completing daily tasks and special projects.
- Ability to focus on activities that have the greatest impact on meeting work commitments.
- Ability to establish and maintain partnerships with a variety of internal and external constituencies.
- Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages.
- Proofreading, grammar, punctuation, and formatting skills, including the ability maintain consistency and be cognizant of and address details.
- Ability to organize, plan, and execute logistics tied to meeting and/or event planning.
- Ability to handle and maintain sensitive and confidential material.
- Ability to navigate a complex political environment.
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.Minimum Requirements
- Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis).
- Five (5) years of experience providing high level operational support, which may include any combination of the following:
- Supporting a board of directors
- Organizing complex events and event logistics
- Writing agendas, preparing meeting materials, and coordinating meeting logistics
- Collaborating with a broad and diverse body of constituencies.
- Local and regional travel around the Denver area, including to CU campuses. Travel is required on an “as needed” basis.
- Position may be required to work after hours and/or on-call, as needed.
- Bachelor’s or post-baccalaureate degree from an accredited institution of higher education in business, administration, or field of study related to the work performed.
- Seven (7) years of experience providing high level operational support, as indicated above.
- 1 year of experience in a lead or supervisory role (this may be substituted by formal leadership training)
- Experience working in higher education administration
- Experience working with senior administration and/or board or elected officials, particularly in the areas of technology and event planning.
- Project Management Experience.
Job Category: Business Services
Primary Location: Denver
Posting Date: May 21, 2021
Unposting Date: Ongoing