Director of Board Operations

Job description

Description
The Office of the Board of Regents provides support to the Board of Regents, which consists of nine members serving staggered six-year terms, one elected from each of Colorado's seven congressional districts and two from the state at-large. The board is charged constitutionally with the general supervision of the university and the exclusive control and direction of all funds of and appropriations to the university, unless otherwise provided by law.

Position Summary

The Director of Board Operations is responsible for supporting the Deputy Secretary of the Board of Regents (BOR, Board, or Regents), who reports to the Vice President, University Counsel and Secretary of the Board of Regents. The Board Office coordinates Board of Regents meetings and events and serves as a liaison between the Regents and the Office of the University President, the System Administration, and all four of the University of Colorado’s (CU) campuses. The Director of Operations position assists the Deputy Secretary with all aspects of the planning and coordination of annual board meeting schedules, meeting agendas, and related logistics, and is responsible for communications with participants and stakeholders regarding events involving the Regents. The Director of Board Operations is often required to interface directly with Regents and university leaders. The position requires a high degree of independence and strong analytical skills to deal with highly complex and confidential information. This requires strong decision-making, organizational, and communication skills. This security-sensitive position requires a criminal background check for initial appointments, or at any time as determined by the position’s supervisory authority to be in the best interests of the University.

This position reports directly to the Deputy Secretary to the Board of Regents and is exempt from the State of Colorado Classified Staff System. 

Duties
Duties and responsibilities of the position include, but are not limited to: 

Operations and Administration: 

  • Develop and coordinate the annual board meeting and agenda coordination schedules (e.g. agenda item due date,  timelines, and the review of agenda by interested parties). 
  • Plan and execute board meetings, including agenda coordination, meeting schedules, site selection, venue set up, and communications to the Regents and CU System and campus leadership regarding meeting logistics.
  • Coordinate with committees by ensuring that agendas are ready and posted publicly in advance of the meeting. Ensure coordination of staffing, technology, and communications for committee meetings. 
  • Compose, publish, and maintain the minutes of all board meetings. 
  • Attend all board and committee meetings to provide on-site logistics and administrative support, including support to individual regents. 
  • Coordinate resources for board-related events, outreach, and continuing education, including commencements, athletic events, regent emeriti events, swearing-in ceremony and conferences. 
  • Facilitate communication and coordinate with all four CU campuses regarding gathering agenda items in a timely manner for board meetings.
  • May attend meetings and events, as necessary, to assist the Board of Regents. 
  • Staff and provide direct support to regents at athletic events, commencements, conferences, and outreach events as required, including weekends and out-of-state travel. 
  • Work collaboratively with other Office of the Board of Regents staff to ensure effective coordination and open communications with the Board of Regents, President’s Office, campus administration, and other constituents. 
  • Manage the Regent Awards process and serve as main contact for nominations, awardees, and campuses until approval by regents. 
  • Conduct research and write memos regarding board-related topics as requested.
  • Act as primary point of contact for all requests from the Board of Regents regarding board meeting logistics, technology, event coordination, and related board needs. 
  • Maintain subject matter expertise regarding all board operations, logistics, policies, and procedures.
Financial:

  • Ensure expenditures are made in accordance with federal and state laws, as well as university policies. 
  • Work collaboratively with the Deputy Secretary and other departments to develop and manage budgets for projects, meetings, conferences, trainings, and other internal activities.
Technology Support:

  • Coordinate technology support for regents and board office by working with University Information Services. 
  • Proactively identify ways to improve the efficiency and efficacy of the regents and the digital and offline tools available. 
  • Coordinate technology for board meetings.
  • Act as liaison with University Information Services (UIS) on any technology related items for the Board of Regents. 
Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses.  However, this position is located in Denver.  Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.  Learn more about CU System Administration.

The University of Colorado has been proactive in response to the COVID-19 pandemic. You can visit our COVID-19 webpage for more information.

What we offer:

Salary: The hiring range has been established at $90,000 - $102,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits: The University of Colorado offers an excellent benefits package including:

  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Days: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses 
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more Perks and Programs
Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

Additional taxable fringe benefits may be available.

More information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/.

Knowledge, Skills and Abilities
To be successful in this position, candidates will need the following:

  • Knowledge of the business, organizational structure, and functions of CU and the Board of Regents.
  • Excellent oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
  • Strong organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions.
  • Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems.
  • Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
  • Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor.
  • Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
  • Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments.
  • Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
  • Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
  • Ability to self-start and take initiative in completing daily tasks and special projects.
  • Ability to focus on activities that have the greatest impact on meeting work commitments.
  • Ability to establish and maintain partnerships with a variety of internal and external constituencies.
  • Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages.
  • Proofreading, grammar, punctuation, and formatting skills, including the ability maintain consistency and be cognizant of and address details.
  • Ability to organize, plan, and execute logistics tied to meeting and/or event planning.
  • Ability to handle and maintain sensitive and confidential material.
  • Ability to navigate a complex political environment.


Qualifications
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications.  You must meet all minimum requirements listed at the time of application to be considered for this role.

Minimum Requirements

  • Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis).
  • Five (5) years of experience providing high level operational support, which may include any combination of the following:
    • Supporting a board of directors
    • Organizing complex events and event logistics
    • Writing agendas, preparing meeting materials, and coordinating meeting logistics
    • Collaborating with a broad and diverse body of constituencies.  
  • Local and regional travel around the Denver area, including to CU campuses. Travel is required on an “as needed” basis.
  • Position may be required to work after hours and/or on-call, as needed.
Preferred Qualifications

  • Bachelor’s or post-baccalaureate degree from an accredited institution of higher education in business, administration, or field of study related to the work performed.
  • Seven (7) years of experience providing high level operational support, as indicated above.  
  • 1 year of experience in a lead or supervisory role (this may be substituted by formal leadership training)
  • Experience working in higher education administration 
  • Experience working with senior administration and/or board or elected officials, particularly in the areas of technology and event planning. 
  • Project Management Experience. 


Job Category: Business Services
Primary Location: Denver
Schedule: Full-time
Posting Date: May 21, 2021
Unposting Date: Ongoing

 

 

 

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Job No:
Posted: 5/23/2021
Application Due: 6/12/2021
Work Type: Full Time
Salary: