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Executive Assistant to the President

Employer
Northeast Wisconsin Technical College
Location
Green Bay

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Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job Title: Executive Assistant to the President
Location: Green Bay
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 602305
Qualifications

Department: District Office

Reports To: Executive Leadership Team Member

FLSA Status: Exempt – 40 Hours

Amount of Travel Required: Travel Varies

Salary Grade: C

Position #: 01000038

Positions Supervised: One

LOCATION: Green Bay Campus

STANDARD HOURS: 40 hours per week. Typical hours Monday-Friday 8:00 a.m. – 5:00 p.m.; Flexibility required to include other evening and/or weekend hours as necessary.

MINIMUM SALARY: $65,273/year

*Current benefit eligible employees will be placed within the pay range based on their current rate/range.

Required online application available on website: www.nwtc.edu/jobs

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

POSITION SUMMARY

Provide high-level administrative support to the College President and the Board of Trustees. Provide leadership support to the District Office Receptionist (when needed) and Executive Assistants to Executive Leadership Team.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)

  • Provide complex and diverse administrative support, including composing correspondence, reports, presentations, etc. for the College President and committees chaired and/or assigned by the President. Assist in organizing workflow.
  • Conduct research, compile data, and prepare documents for consideration and presentation by executives, committees, and board of directors.
  • Schedule Board of Trustees meetings, prepare agenda, take, and distribute minutes, and coordinate meeting materials.
  • When necessary, provide supervision and work direction to the District Office Receptionist including performance management, employee development, etc.
  • Serve as team leader for Executive Assistants and District Office Receptionist, assuring a highly functioning team meeting the needs of the district office and Executive Leadership Team
  • Direct the workflow, when necessary, and assist the Executive Leadership Team and their Executive Assistants in the completion of work assignments.
  • Assist in the preparation and monitoring of the budget for the President and Board of Trustees.
  • Initiate and coordinate activities and projects for the College in support of the mission and student success.
  • Greet internal and external customers, in person or via phone, and serve as the liaison between the customer and the President.
  • Represent the President as requested
  • Manage and maintain the President's schedule. Schedule meetings with internal and external customers. Plan and coordinate travel arrangements.
  • Facilitate the activities to complete the Board Appointment Process.
  • Ensure that the Board of Trustees is aware of and complies with its legal and regulatory responsibilities
  • Oversee the Opening, sorting, and distribution of incoming correspondence, including faxes and email. Respond on behalf of the President as appropriate.
  • Oversee the reconciliation of Pro Cards and manage Board, District Office, and President’s budget.
  • Ensure student, faculty, and staff complaints are addressed by the appropriate department or person.
  • Correspond and communicate with business partners, legislators, elected officials, and the Wisconsin Technical College System.
  • Communicate, support, and resolve board related needs and concerns with individual board members
  • Serve as the liaison between the President and the Board of Trustees to ensure appropriate communication is shared and project activity is coordinated.

POSITION QUALIFICATIONS

Competency Statement(s)

  • As the face and voice of the Presidential office engage in highly professional conduct befitting of a CEO
  • Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
  • Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
  • Diversity Oriented- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
  • Exhibits a high level of accuracy in all forms of communication, in terms of content, grammar, and proof reading
  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
  • Autonomy - Ability to work independently with minimal supervision.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
  • Interpersonal - Ability to get along well with a variety of personalities and individuals.
  • Judgment - The ability to formulate a sound decision using the available information.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Reliability - The trait of being dependable and trustworthy.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Tolerance - Ability to work successfully with a variety of people without making judgments.


SKILLS & ABILITIES

Education: Associate's Degree
Experience: Six years related experience, of which two must be at the executive level

**An equivalent combination of education and work experience may be considered.

Computer Skills

Microsoft Office Suite, multiple electronic meeting platforms, ability to learn and utilize Enterprise Resource Planning (ERP) systems and retrieve/utilize data from a data warehouse

Other Requirements

Ability to type 48 words per minute with 95 percent accuracy

Must hold a valid driver’s license and be insurable under the District’s standard insurance policy terms.


PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

F (Frequently)

Handling / Fingering

C (Constantly)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

10 lbs or less

O (Occasionally)

11-20 lbs

N (Not Applicable)

21-50 lbs

N (Not Applicable)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

N (Not Applicable)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College’s nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or [email protected].

Organization

When it comes to student success, NWTC has set the standard for the state’s technical colleges. In 2010, NWTC was the first college in Wisconsin to join Achieving the Dream, a nonprofit dedicated to helping community college students succeed. Under the leadership of our president, Dr. Rafn, student success has become the center of our work. As a result, NWTC has been named a Leader College by Achieving the Dream for student success initiatives and one of four finalists for the AACC Awards of Excellence in the Student Success category.

In 2017, the College was selected to join Frontier Set, a diverse group of high-performing, high-potential postsecondary institutions identified by the Gates Foundation as leaders in transformation.

 

WORKING AT NWTC

NWTC offers the opportunity to work in a professional and stimulating environment where the intended culture of inclusion and a holistic view of the employee is promoted.  We empower employees to be their best selves and contribute to a culture of engagement and innovation.  We are committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry.  Benefits of working at NWTC are measurable in ways such as greater knowledge and awareness of cultural differences, motivation for improved personal and professional relationships and a cohesive work environment. We provide our employees with a high-quality compensation and benefits package and professional development opportunities.

 

DIVERSITY, EQUITY AND INCLUSION (DEI) PROFILE:  NWTC

At NWTC, we believe everyone has worth. We are not limited to age, gender, social status, and religion. We are unified in dignity and diversity.

We believe everyone — no matter where they are in their personal and professional journeys — can dream big and rise above their current places.

"We believe everyone can soar higher. The fact of the matter is, everyone has different needs.  Out college must think about what our people need, and how are we going to meet those needs.  That’s when we start to talk about equity."  - Dr. H. Jeffrey Rafn, NWTC President

The Division of DEI fosters a culture of equity and inclusivity by providing leadership and procedural structure to ensure that all members of NWTC can engage in academic pursuits, obtain and maintain employment, and utilize college services without experiencing discrimination. The function of the College’s Diversity Team is to serve as the key voice for the Division of DEI to advocate for and support an inclusive culture while enforcing accountability around the College’s Strategic Directions.  The College has four focused areas that various strategic practices, initiatives, and goals fall under.

  1. Institutional Climate
    • Supports and monitors strategic college wide indicators and standards.
  2. Workforce
    • The focus is recruitment and retention of employees of a workforce.
  3. Education
    • Develops, guide and evaluate educational opportunities for students and employees.
  4. Student Success  
    • The focus is to enhance services and programs for the recruitment and retention of students.

CULTIVATING AN INCLUSIVE COLLEGE

iRespect

iRespect! is a college-wide movement to cultivate a welcoming and safe environment for all. 

  • We stand beside our students regardless of race, religion, gender identity, ethnicity, national origin, sexual orientation, ability, and age.
  • We are committed to maintaining a welcoming and safe space for all members of our community to work and learn.
  • We maintain a zero tolerance policy for discrimination, bullying, and behaviors intended to intimidate or demoralize members of this community.

Whether you are a student or employee, there are many opportunities for you to get involved with iRespect! 

 

Diversity and Inclusion Education – Inclusively Course Series

Walk into any lab, classroom, or office at NWTC, and it’s clear we love what we do. We understand how we impact the lives of our students and communities, and we thrive on that responsibility. Through the employee Inclusively Course Series, you can enhance your work at the College and increase your positive impact on students. You’ll gain tools and knowledge to help individuals from all walks of life discover and develop their unique gifts and talents.

Living Inclusively: The purpose is to develop the knowledge, skills, process, and understanding of culture and how it relates to personal and societal history, social perception and influence, personal values, beliefs, biases, societal structure, local and global societies, cultural practices, and functions and trends. All employees are required to take this course.

Teaching Inclusively: The purpose is to develop materials and strategies for ensuring that their classrooms are inclusive and engage all students, especially students of color. All benefit eligible faculty are required to take this course.

Serving Inclusively: The purpose is to develop policies and skills for ensuring that the campus environment is inclusive and engages all community members. All benefit eligible staff will be required to take this course.

Managing Inclusively: The purpose is to continue building upon the understanding of equity and inclusion and to begin applying this knowledge within a supervisor/leader role. Key components of the curriculum include: leading a multicultural environment; developing strategies for managing conflict; demographic data, student/alumni feedback, identity and bias, highlights from Teaching Inclusively and Serving Inclusively, and a capstone

To learn more, our A Guide to Diversity, Equity, and Inclusion at NWTC highlights various strategic practices, initiatives, and goals that support diversity and inclusion at the College. 

Find Us
Website:
Telephone
920-498-5444
Location
2740 West Mason Street
Green Bay
WI
54303
United States
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