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UTS- Temporary Event and Program Coordinator at UNC Chapel Hill

NC State University
Chapel Hill, NC
Closing date
Jun 20, 2021

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Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
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Job Details

Posting Number:


Position Number:


Position Type:


Essential Job Duties:

The Event and Program Coordinator is responsible for planning, organizing, and overseeing the delivery of multiple student centered events and support initiatives, including but not limited to: two graduation weekends and managing logistical details for six new-student orientation weekends each calendar year. These events range from smaller groups (~30-50) to large scale (1,000+ attendees). Events must be of high quality, be highly organized, and all details must be considered and proactively handled and addressed to ensure that the experience is of the highest quality for students, while remaining within budget. This person will also handle logistics for in-person classes in order to ensure a seamless experience for faculty and students. The position will have significant interaction with students (virtually and in-person) and will organize activities/socials. The position will also triage student questions and issues-handling whenever possible, and referring to other staff when needed.

Is Time Limited:


Job City & State:

Chapel Hill, NC

Classification Title:


Working Title:

UTS- Temporary Event and Program Coordinator at UNC Chapel Hill

Work Schedule:

40 hours per week

Department Required Skills:

The Event/Program team is seeking an experienced, highly motivated, professional to manage all logistics related to graduation, orientation events, and in-person classes. We are a fast paced, student focused team who works diligently to ensure that working professional students receive a top-notch experience. We require a skilled professional with experience coordinating and executing high quality events.
Skills required, but not limited to the following:
*ability to manage multiple time-sensitive competing priorities
*exceptional attention to detail and ability to anticipate issues and needs
*strong familiarity with project management methodologies and documentation

*demonstrated ability to organize information from multiple sources

*proficiency with Microsoft Excel, Word, PowerPoint

*proven ability to creatively solve problems

*exceptional written communication skills for program wide communication and website updates

*collaborative approach to work across departments to achieve goals

*experience working in the higher education with graduate business students preferred, but not required

Preferred Years Experience, Skills, Training, Education:


Events – large events experience (500 people +), preferably planning and executing graduations (or similar large-scale events)
Vendor Management – Identifying, selecting, and procuring services from vendors
University Experience – preferably UNC experience working with vendors, finance, students, faculty, and communications
Hospitality Experience – Or similar experience, someone who understands customer service and the requirements for running events


Communication – professional communication via phone, email, and in-person to internal and external stakeholders, including faculty, staff, students, and vendors.
Event/Project Planning – creating timelines, project resource needs, personnel needs, maintaining schedules,
Event Coordination – Prepping for an event, and execution on the day of
Digital Experience – comfortable navigating email, MS office, and Zoom

Required License or Certification:


Valid NC Driver's License required?:


Commercial Driver's License Required?:


Anticipated Hiring Range:


Job Open Date:


Quick Link:


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.


NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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