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Graduate Admissions & Records Coordinator

Texas A&M University-San Antonio
San Antonio TAMUSA

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Institutional & Business Affairs, Admissions & Enrollment
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Job Details

Job location: San Antonio TAMUSA

Employment Type: Full-time
Posted data: 2021-05-17
Req: R-038032
Job Title

Graduate Admissions & Records Coordinator


Texas A&M University - San Antonio


Office of the Provost and VP for Academic Affairs

Proposed Minimum Salary


Job Location

San Antonio, Texas

Job Type


Job Description

The Graduate Admissions & Records Coordinator (GARC), under general supervision, develops and leads the admissions processing for all graduate programs at Texas A&M University-San Antonio (A&M-SA). Would serve as the manager of the GradCAS application service system at A&M-SA. Provides admission information to prospective students regarding graduate academic programs. Supervises matriculation, academic standing, degree confirmation, theses/dissertation publication, graduate catalog, graduate appeals, and Graduate Council operations. Provides support to the administration, faculty, and staff of the colleges in activities related to graduate admissions, application processing, and registration.

Roles & Responsibilities:

  • Evaluate Graduate Admission applications in accordance with institutional policy and provide professional knowledge to applicants and Graduate Advisors about graduate admission processes and policies.

  • Evaluate transcripts for degree equivalency and grade point average.

  • Update applicant and student records.

  • Review and enter admission decisions.

  • Responds to inquiries from applicants, Graduate Advisors, and others about the application process.

  • Refer students to appropriate college departments for in-depth advising.

  • Following up with applicants to obtain materials necessary for file review.

  • Keep up to date on admission requirements or changes in graduate programs.

  • Refers prospective and enrolled undergraduate and graduate students to areas concerning college admission, re-admission, professional concerns, student financial aid, and student services.

  • Assists in the development of materials, forms, and functions including presentations regarding graduate admissions.

  • Supervises matriculation, academic standing, degree confirmation, theses/dissertation publication, graduate catalog, and graduate appeals.

  • Requires regular and ongoing professional development.

  • Performs other duties as assigned.

Required Education & Experience:

  • Bachelor's degree.

  • Two years of related experience in graduate studies operations.

Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Knowledge of student information systems, degree planning, and degree audits.

  • Ability to multitask and work cooperatively with others.

  • Ability to present information clearly and concisely.

  • Ability to work with sensitive information and maintain confidentiality.

  • Excellent written communication, analytical, interpersonal, and organizational skills.

Application Instructions:

Please make sure to provide the following documents:

  • Application

  • Cover Letter to include two professional references

  • Resume

For detailed instructions on how to apply for any position on our website, please use the following link:

Summary of Employee Benefits:

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made. If you have issues with adding documents with your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


TAMUSA pic1Texas A&M University-San Antonio (A&M-SA) is a contemporary university that reflects the diverse and heritage-rich community it serves. Founded as the first upper-division institution of higher education in South San Antonio in 2009, A&M-SA today is a comprehensive four-year university offering high-quality, affordable education.

From fall 2008 to fall 2017, enrollment has grown 340 percent. The University currently serves nearly 6,500 students and has graduated more than 8,000 alumni. The student body is 60 percent female and 72 percent Hispanic. Approximately 77 percent of students are the first in their family to attend college.

TAMUSA pic3Since becoming president of A&M-SA in 2015, Dr. Cynthia Teniente-Matson has forged an audacious strategic plan for the University to fulfill its mission and bring to life its core values while achieving several important goals, including becoming a national model for student and academic success.

Through the University’s 26 undergraduate degrees and 13 graduate degrees, students can pursue a wide variety of in-demand fields, such as education, business, information technology and cyber security, criminology and biology. A&M-SA equips students with the knowledge, marketable skills and high-impact educational experiences that prepare them for rewarding careers, responsible global citizenship and lifelong learning.

With unprecedented enrollment growth, small classes, flexible schedules and in-demand degrees, A&M-SA is making the dream of higher education a reality for students in the San Antonio community and beyond.TAMUSA pic2

Fast Facts:

  • A&M-SA offers the lowest undergraduate tuition among four-year universities in San Antonio: $8,216 average cost per year (tuition and fees for spring and fall semesters for 15 credit hours/semester)
  • A&M-SA is a Military EmbracingTM university; 1 in 6 of our students is military connected (veterans, active-duty, spouses or dependents)
  • The National Security Agency (NSA) designated A&M-SA as a National Center for Academic Excellence in Cyber Defense Education (CAE-CDE) through the year 2022. This prestigious designation puts the University among a select group of institutions nationwide meeting rigorous federal standards.
  • 20:1 student to teacher ratio


Texas A&M University-San Antonio (A&M-SA) is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate and master’s degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, call 404-679-4500 or visit for questions about the accreditation of A&M-SA.

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