CHIEF PROCUREMENT OFFICERDepartment:
F&A ProcurementAbout the University of Georgia:
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department:
The mission of the University Procurement Office is to serve, support and collaborate with the UGA community by providing excellent customer service and meeting customer’s purchasing needs through the timely, accurate, and compliant solutions. Our vision is to lead the UGA community as a strategic and collaborative partner, providing purchasing solutions that support the University’s goals and objectives.College/Unit/Department website:
TRS or ORPEmployment Type:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
Monday – Friday, 8 a.m. to 5 p.m.Advertised Salary:
Commensurate with ExperiencePosting Date:
05/17/2021Open until filled:
YesProposed Starting Date:
08/01/2021Special Instructions to Applicants:
Applicant screening will begin immediately. Candidates are encouraged to submit their materials by June 15, 2021; however, screening will continue until the position is filled. The application packet should include a cover letter detailing how the applicant’s experience meets the needs, responsibilities, and qualification of the position; current CV; and contact information for three reference. References will not be contacted without prior notification to applicant. Questions related to this position may be directed to Dr. Bill Prigge, Chair of the Search Committee – [email protected]Location of Vacancy:
Athens Area EEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
Director. Subdivision/Unit ADFLSA:
Business And FinanceFTE:
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Preferred Qualifications:
Ten years of increasing responsibilities in a higher education institution or similarly complex procurement environment where state or federal procurement rules exist.
Five years of successful supervisory experience of professional level staff.Position Summary:
Reporting to the Senior Director of Business & Administrative Services, the University of Georgia (UGA) Chief Procurement Officer (CPO) serves as the agent responsible for acquiring all materials, services, supplies, equipment and construction needed by campus to support UGA’s educational, research and outreach missions. This includes oversight of the procurement and contract process on a university-wide basis, including review and approval of legal agreements, and the UGA purchasing card program. The Chief Procurement Officer ensures that UGA purchasing is compliant with state and federal procurement law, rules, and regulations plus Board of Regents University System of Georgia policy. Lead 20 staff that issue approximately 80,000 purchase orders valued at $362 million per year as well as the purchasing card program with over 550 cards with a spend of $9.5 million.Knowledge, Skills, Abilities and/or Competencies:
Knowledge of Georgia procurement law (O.C.G.A.) Section 50-5-50 et seq; State Purchasing Georgia Procurement Manual; UGA and Georgia State Accounting Office policy and procedures.
To be successful in this role the CPO will demonstrate:
•Leadership and interpersonal skills that foster constructive outcomes in complex environment involving an array of distinct stakeholders from diverse backgrounds in a higher education system;
•Experience in the development of policies to meet state and federal purchasing regulations/guidelines;
•Extensive experience and ability to manage strategically to include the development of efficient business-processes of effective sourcing, contracting, and supply management;
•Listening skills and ability to interpret the needs of the departments and colleges;
•High ethical standards, matter judgement, and discretion;
•Excellent verbal and written communication skills;
•The ability to prioritize workload and proactively manager expectations even when facing competitive priorities;
•Strong customer focus and willingness to champion changes, resolve conflict, build consensus, and motivate teams across multiple projects concurrently.
The CPO will have technical training and minimally hold a Georgia Certified Purchasing Associate (G.P.C.A) or a NIGP Certified Professional Public Buyer (CPPB) certification.Physical Demands:
Sitting at a computer for extended periods of time.Is driving a responsibility of this position?:
NoIs this a Position of Trust?:
YesDoes this position have operation, access, or control of financial resources?:
YesDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
YesCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Build and maintain relationships with university partners across the university community in order to gather, analyze, and convey information to support purchasing, contract management and strategic sourcing. Provide subject matter expertise to university leadership and community on compliance and best practices in procurement, contracting, and materials management, including purchasing laws, rules, regulations and procedures. Coordinating and understanding UGA’s long term purchasing and contracting needs; monitor UGA’s compliance with administrative rules and, when areas of non-compliance are found, determine the appropriate course of action needed to correct the non-compliance, document the action plan, and detail the corrective action(s) taken.
Maintains a profound understanding of industry developments, market trends, emerging technology, new techniques, leading practices, and shared experiences. Measures and reports benefits delivered through purchasing, strategic sourcing and ongoing contract management activities. Serve as the liaison (or identifying a designee to serve as liaison) to aid suppliers qualifying as small or minority business. Works to develop and support a supplier diversity program. Ensures development of subcontracting plans occur upon request from Sponsored Programs or Principal Investigator and that federal subcontract reporting is completed as required.
Administers and implements the overall University of Georgia purchasing card program (P-Card), including annual review of card holders spending limits; over-site of random post-audit reviews, determination of card revocation or suspension if policy is violated, supervision of Procurement staff that assist with the UGA P-Card program, and the development of the UGA P-Card program policies and procedures to comply with the State of Georgia purchasing card program.
Partner with UGA Office of Legal Affairs to develop solution to complex issues and assess risks to the university. Maintain contract signature authority as delegated by the Vice President for Finance and Administration. Sub-delegate signature authority as appropriate. Reviews and authorizes projects, responds to audit recommendations and university reports. Works to ensure adequate controls are in place to conform to purchasing and contracting rules, policies, procedures and practices. Ensures that technical systems are structured and utilized in a manner that complies with purchasing rules and regulations.Percentage of time:
Department Leadership – effectively designs, establishes, and maintains an organizational structure to meet the organization’s goals and objectives. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures. Develops KPIs and procurement metrics to measure and evaluate the end-to-end procurement function. Monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement. Evaluate practices and operations to ensure the departments optimal overall effectiveness.
Handle purchases of commodities, goods and services in accordance with the State’s order of precedence and prioritize based on the needs of the end user; analyze UGA purchases at least twice per year to help identify supplies, materials, equipment, and services which may best be strategically sourced against a new agency contract or utilization of a consortia/cooperative purchasing contract. Resolve major purchasing or bid issues to include participating in the protest process with State Purchasing, ensuring accurate information has been provided by the University of Georgia; exercise fiscal accountability through project department budgets and authorized expenditures.
Supervises professional staff including hiring/firing, planning, assigning and approving work, performance coaching and goal-setting, and preparing annual performance evaluations. Provide leadership by mentoring and training Procurement staff, ensuring completion of the Georgia Certified Purchasing Associate (GCPA) Certification and retention of certification by obtaining the required number of training credits; maintain all necessary UGA procurement records; and ensure procurement staff contact information within the Georgia Procurement Registry/Agency Information is maintained and updated.Percentage of time:
Organizational outreach engagement; participate as a key stakeholder or subject matter expert on university wide initiatives and collaborations; and other duties as assigned.Percentage of time: