Description
Reporting to the Business Manager in the College of Science and Technology’s Computer & Information Sciences department, the Senior Administrative Specialist provides administrative support to the department’s faculty and administrators, drafts meeting recaps and miscellaneous correspondence maintains phone and office hour distribution lists and generates/distributes departmental memorandums. Regulates, reconciles, replenishes departmental Diamond Dollars cards, and processes reimbursement and check requests through automated University systems. Additional responsibilities include, but are not limited to, scheduling and maintaining calendars of events/appointments with shifting priorities and deadlines, managing logistics associated with international/domestic travel, meetings, and conferences. The Senior Administrative Specialist will also supervise (7 - 8) student workers, order supplies, maintain office inventory, and process book orders.: Performs other duties as assigned.

Required Education and Experience:
At least three years of related administrative experience preferably in an academic environment. Experience with formulating queries in query-based systems, for retrieving data. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
*Demonstrated proficiency with MS Office Suite and a strong knowledge of Excel.
*Demonstrated ability to handle multiple tasks and good attention to detail.
*Strong customer service skills.
*Sound judgement and decision-making ability in complex environments.
*Must be self-motivated to meet deadlines independently.
*Strong calendar management skills.
*Excellent problem-solving ability.
*Strong work ethic along with the ability to manage multiple tasks.
*Ability to work effectively in a team environment.
*Solid interpersonal skills along with the ability to effectively interact with students, faculty, staff and various levels of management internally and externally.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.  

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

 

Primary Location: Pennsylvania-Philadelphia-Main Campus-Science, Education and Research Center
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular