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Administrative Associate 2, Risk Management

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description
The Administrative Associate 2 provides timely general administrative support to the Director of Risk Management in matters relating to administration, finance, and human resources activities. This includes the scheduling of meetings and appointments, drafting, editing, and proofing documents, spreadsheets, and reports, maintaining departmental account ledgers and financial transactions into IRIS. This position also provides backup support to the Risk Specialist, Insurance Coordinator, and Workers' Compensation Coordinator.  

This is a non-exempt position at the rate of $17 per hour. Remote work is not available for this role.

Duties and responsibilities include, but are not limited to, the following:

  • Provides customer service to internal and external stakeholders, including answering phones, responding to email inquiries, shipping, mailing, faxing, copying, general secretarial, and administrative work
  • Researches, tracks, compiles, and prepares documents, presentations, spreadsheets, reports, folders, charts, operational and procedural manuals
  • Maintains office supply inventory
  • Administers the SORM website including writing, editing, proofreading and publishing of site content
  • Interacts with supply and service vendors and serves as point of contact for space, equipment, or facility issue
  • Provides logistical support, including scheduling, organizing, preparing, packing, and coordinating meetings, events, travel plans, and conference calls, including creating itineraries, recording and distributing minutes.
  • Manages and coordinates calendars 
  • Provides financial support for a unit, including financial processing and reconciliation tasks
  • Other related duties as assigned


Qualifications
Qualifications

A high school diploma and two years of relevant administrative experience, or an equivalent combination of education, training, and experience, is required. A bachelor’s degree and one year of relevant experience is preferred. 

Additional required qualifications include:

  • Experience using computer software including Outlook, Word, PowerPoint, Excel, Teams, Zoom, and Adobe products
  • Excellent customer service skills
  • Strong interpersonal communication skills
  • The ability to gather data, compile information and prepare spreadsheets and reports
  • The ability to use tact and discretion when dealing with a variety of issues
  • Must be able to meet supervisor's expectations for communication and project completion 


Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Treasurer
Schedule: Full-time
Job Posting: May 11, 2021, 4:14:12 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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