Development Assistant for Corporate, Foundation, and Government Relations
- Employer
- Hartwick College
- Location
- Oneonta, NY
View more
- Administrative Jobs
- Institutional & Business Affairs, Community & Government Relations
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Date: May 11, 2021
Title: Development Assistant for Corporate, Foundation, and Government Relations
Description: The Development Assistant provides clerical and administrative to the Director of Corporate, Foundation, and Government Relations (CFGR). The Development Assistant also performs post-award grant administration (such as federal time and effort reporting) in support of the sponsored research function of the CFGR Office.
Proposal Submission
- Assist in the submission of grant applications and proposals, including document preparation and editing, assembling of supporting documents, mailing or online submission of application packages, and maintenance of complete paper and electronic files.
- Maintain up-to-date copies of supporting documentation i.e. audited financial reports, annual budgets, board lists, etc.
- Assist in grant research using the Foundation Directory Online and other grant databases.
- Provide timely quality customer service to faculty and project directors.
Post-Award Grant Administration
- Review all grant, sub-award, and contract documents.
- Process grants and contracts, obtain signatures, and submit all necessary forms for award acceptance.
- Communicate with internal administrative offices regarding financial, human resource, and administrative issues related to grants; obtain account numbers for grant-funded projects.
- Summarize agency terms and conditions for grants, sub-awards, and contracts and prepare internal grant administration documents for all awards.
- Conduct meetings with all Principal Investigators (PI) and Project Directors (PD) to review grant administration, including detailed information on reporting requirements, account numbers, policies and procedures, and compliance matters, etc.
- Track grant and contract sub-award status and with the Controller, monitor spending, communicate with PI/PDs regarding project budgets and grant closeout.
- Coordinate and oversee time and effort reporting on federal grants.
- Working with the Senior Assistant to the President, monitor grant-related compliance i.e. conflict of interest, time and effort reporting, minority and women-owned business enterprise reporting, etc.
- Review, establish, and monitor internal control activities related to post-award grant administration.
General Administrative Duties
- Maintain the website of the Office of Corporate, Foundation, and Government Relations, deadline calendars, and newsletter/communications with faculty.
- Assist in maintaining tracking reports, grant statistics, internal reports (including using Datatel and generating Informer reports), and all grant-related paper and electronic filing systems.
- Assist in monitoring budgets, including overseeing purchasing, travel, and reimbursement.
- Maintain positive relationships with internal and external constituents.
- Comply with all applicable College, Federal, State, local and associational laws, rules and regulations.
- Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
- As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university. Recent Hartwick College graduates are encouraged to apply. One to three years’ of experience is preferred.
- Experience with standard office equipment and technology
- Demonstrated knowledge of Microsoft Office, Adobe Professional, Ingeniux or other web design software, Datatel and other database systems, Google Chrome including G-mail, calendar and task functions, online databases and search engine, digital camera, copier/scanner.
- Proofreading and editing
- Budget preparation, proficiency with Excel
- Attention to detail, ability to follow guidelines and meet deadlines
- Good interpersonal and customer service skills
- Organizational skills including ability to multi-task, prioritize work, and manage multiple projects
- All employees are required to be fully vaccinated for COVID-19 prior to the start of employment.
- A cover letter;A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); andThe names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Organization
Character
Hartwick College is a private liberal arts and sciences college of 1,193 students, located in Oneonta, NY, in the northern foothills of the Catskill Mountains. Hartwick's expansive curriculum emphasizes an experiential approach to the liberal arts. Through personalized teaching, collaborative research, a distinctive January Term, a wide range of internships, and many study-abroad opportunities, Hartwick ensures that students are prepared for not just their first jobs, but for the world ahead. A Three-Year Bachelor's Degree Program and strong financial aid and scholarship offerings keep a Hartwick education affordable.
Campus and Location
Hartwick's beautiful 425-acre campus is located in Oneonta, NY, in the northern foothills of the Catskill Mountains. The campus literally is built into the side of Oyaron Hill and has a breathtaking view of the Susquehanna River Valley. Our Pine Lake Environmental Campus is eight miles from the main campus. Oneonta has been ranked as a top ten college town in the nation.
Academics
There's lots of food for thought: Hartwick's top five majors are nursing, business administration, psychology, biology, and criminal justice, and there's so much more to explore. You have access to 45 courses of study, four pre-professional programs, six cooperative programs, and certifications. Hartwick's Three-Year Bachelor's Degree Program is a unique and exciting opportunity allowing qualified students to benefit from our strong liberal arts education and special experiential learning opportunities. More about Hartwick's academic programs.
Study Abroad and Off-Campus Study
Hartwick students travel everywhere, from Italy to India, for January Term, semester-long, or year-long programs. Approximately 60% of Hartwick students study abroad during their undergraduate years, making Hartwick 2nd in the nation among baccalaureate colleges for the percentage of students who study abroad. More about Hartwick's nationally recognized off-campus programs.
Athletics
Hartwick sponsors 18 intercollegiate teams, 8 for men and 10 for women. Hartwick sports compete at the NCAA Division III level. Many of Hartwick's Division III teams participate in the Empire 8 conference. Hartwick also sponsors a spirit team which includes cheerleading, a dance team, and Swoop, the official mascot of the Hartwick College athletic programs. More about Hartwick Athletics.
Costs & Financial Aid
We commit more than $60 million in comprehensive aid and more than $32 million in Hartwick scholarships and grants. This financial contribution to our students reflects how much we believe in the educational experience we provide and in our students’ potential to progress the world forward. A financial aid counselor will tailor a plan that best fits your family’s needs, and the same counselor will work with you throughout your or your student’s entire time at Hartwick. More on affordability & financial aid.
Accreditation
Hartwick College is accredited by the Middle States Commission on Higher Education MSCHE or "Middle States"), and the NY State Board of Regents. Individual programs that have specialized accreditation are Art (National Association of Schools of Art & Design (NASAD)), Music (National Association of Schools of Music (NASM)), Nursing (Commission on Collegiate Nursing Education (CCNE), and Chemistry (American Chemical Society (ACS)). More on accreditation.
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