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Development Assistant for Corporate, Foundation, and Government Relations

Hartwick College
Oneonta, NY

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Job Details

Date: May 11, 2021
Title: Development Assistant for Corporate, Foundation, and Government Relations

Description: The Development Assistant provides clerical and administrative to the Director of Corporate, Foundation, and Government Relations (CFGR). The Development Assistant also performs post-award grant administration (such as federal time and effort reporting) in support of the sponsored research function of the CFGR Office.

Proposal Submission

  • Assist in the submission of grant applications and proposals, including document preparation and editing, assembling of supporting documents, mailing or online submission of application packages, and maintenance of complete paper and electronic files.
  • Maintain up-to-date copies of supporting documentation i.e. audited financial reports, annual budgets, board lists, etc.
  • Assist in grant research using the Foundation Directory Online and other grant databases.
  • Provide timely quality customer service to faculty and project directors.

Post-Award Grant Administration

  • Review all grant, sub-award, and contract documents.
  • Process grants and contracts, obtain signatures, and submit all necessary forms for award acceptance.
  • Communicate with internal administrative offices regarding financial, human resource, and administrative issues related to grants; obtain account numbers for grant-funded projects.
  • Summarize agency terms and conditions for grants, sub-awards, and contracts and prepare internal grant administration documents for all awards.
  • Conduct meetings with all Principal Investigators (PI) and Project Directors (PD) to review grant administration, including detailed information on reporting requirements, account numbers, policies and procedures, and compliance matters, etc.
  • Track grant and contract sub-award status and with the Controller, monitor spending, communicate with PI/PDs regarding project budgets and grant closeout.
  • Coordinate and oversee time and effort reporting on federal grants.
  • Working with the Senior Assistant to the President, monitor grant-related compliance i.e. conflict of interest, time and effort reporting, minority and women-owned business enterprise reporting, etc.
  • Review, establish, and monitor internal control activities related to post-award grant administration.

General Administrative Duties

  • Maintain the website of the Office of Corporate, Foundation, and Government Relations, deadline calendars, and newsletter/communications with faculty.
  • Assist in maintaining tracking reports, grant statistics, internal reports (including using Datatel and generating Informer reports), and all grant-related paper and electronic filing systems.
  • Assist in monitoring budgets, including overseeing purchasing, travel, and reimbursement.
  • Maintain positive relationships with internal and external constituents.
  • Comply with all applicable College, Federal, State, local and associational laws, rules and regulations.
  • Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
  • As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university. Recent Hartwick College graduates are encouraged to apply. One to three years’ of experience is preferred.

  • Experience with standard office equipment and technology
  • Demonstrated knowledge of Microsoft Office, Adobe Professional, Ingeniux or other web design software, Datatel and other database systems, Google Chrome including G-mail, calendar and task functions, online databases and search engine, digital camera, copier/scanner.
  • Proofreading and editing
  • Budget preparation, proficiency with Excel
  • Attention to detail, ability to follow guidelines and meet deadlines
  • Good interpersonal and customer service skills
  • Organizational skills including ability to multi-task, prioritize work, and manage multiple projects
  • All employees are required to be fully vaccinated for COVID-19 prior to the start of employment.
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders – what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents. Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications:

    A cover letter;A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (; andThe names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.

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Working at Hartwick College 

An independent, residential liberal arts college enrolling approximately 1500 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority.  Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College has adopted a Liberal Arts in Practice curriculum and aspires to “be the best at melding liberal arts education with experiential learning.” 

Our Mission
Hartwick College, an engaged community, integrates a liberal arts education with experiential learning to inspire curiosity, critical thinking, creativity, personal courage and an enduring passion for learning.

Our Purpose
Our purpose as a college of the liberal arts and sciences is to educate people who will thrive in and contribute to the world of the future; people who are prepared to meet the personal, intellectual, and social challenges of a rapidly changing and increasingly interdependent world.

Hartwick graduates will be noted as being able to thrive in a world of global interdependence in which people of the broadest range of national, ethnic, social, and personal backgrounds will interact personally and technologically.

To thrive in this context will require that Hartwick students learn to: understand the world from a variety of perspectives; work constructively with people from a variety of backgrounds and life experiences; be avid learners and critical thinkers; communicate effectively and have a well-developed personal presence; be purposeful in their actions and value-based in their decisions; and know how to use information technology resources as a routine tool to enhance effectiveness.

Our Values
We are:

  • a college of the liberal arts and sciences, focusing on the development of the disciplines of thinking, learning, analyzing, communicating, and values-based judgment;
  • a relationship college, focusing on the development of a 24 hour per day, seven day per week, residential educational experience characterized by personal responsibility and collaborative relationships among faculty, students, and staff; and
  • a future-directed college, focusing on educating people in ways that will make them effective and contributing citizens to the world of their future.

Our Character:
By being intentional in fulfilling our values—taking those actions that help us better be what we believe we should be—we are a college of both quality and distinctiveness. We are a future-directed community of learners where students, faculty, and staff are mutually engaged in intellectual, social, and personal learning inside and outside of the classroom. Our curricular and co-curricular educational experience emphasizes: shared and interdependent learning; a balance of challenge and support; a caring commitment to the individual; intellectual, social, and individual rigor; the development of personal responsibility; and approaches that link theory and practice, what we term "The Liberal Arts in Practice." 

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