Description
This position supports the activities, staff, and leadership of several offices within Academic Affairs including but not limited to the Provost’s office, Innovation Program, Excel Centers and Cybersecurity Initiative. This position provides human resource and financial administration to multiple units.  This position supports events and trainings, supports the staff and affiliated committees, and manages websites and other marketing materials.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs  (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

Serves as unit Human Resources Liaison.

Prepares letters of offer and appointment changes.

Coordinates and supports annual evaluation process of direct reports.

Supports salary merit increase process by providing salary and compensation pool information.

Prepares Salary Increase Report for provost’s area.

Processes provost’s area monthly leave upload

For the Innovation Program this position prepares lecturer contracts for fall, spring and summer classes, and sends and tracks contracts for signature, entering contracts into system once completed.

Serves as primary financial and budget manager.

Establishes and monitors general fund budgets. Reviews financial expenditures and projects budget shortfall or surpluses.

Prepares/processes contracts and invoices for and reconciles department accounts monthly to reflect accurate charges and resolves discrepancies on all accounts

Maintains a current knowledge of CU policies and procedures.

Processes journal entries, budget journal entries, and cash transfer requests.

Processes end-of-fiscal-year close-out activities.

Researches, recommends, and implements solutions in response to budget funding issues.

Provides budget reports.

Maintains database of provost unit salary lines, general fund budgets and annual budget commitments.

Processes annual Outstanding Teacher, Instructor and Research Excellence award payments, Faculty Assembly Women’s Committee award distributions, and Teaching Enhancement Grant distributions.

Designs, proofreads, and routes documents.

For some units as needed:

• Plans and organizes events, trainings, and committee meetings.

• Updates, organizes, and builds web pages.

• Assists with scheduling and implementation of academic program reviews.

• Conducts special projects as needed.

This list is not all inclusive of the duties of this position.

 

Job Competencies:

Detail oriented, conscientious, and meticulous

Works independently while exercising appropriate judgment in seeking assistance and guidance

Manages a heavy workload with multiple deadlines and competing priorities

Takes initiative

Maintains confidentiality and the highest of ethical standards

Communicates and works with diverse individuals in a professional setting

Communicates effectively in both verbal & written forms

Excellent analytical and time management skills

Edits and writes clear, precise, and grammatically correct documents

Works effectively under pressure

Maintains a positive attitude and a sense of humor

Creates and manages documents, databases, and spreadsheets in Word, Access, and Excel

Establishes and maintains effective and collaborative working relationships

Communicates effectively with all members of the university community, including students, faculty and staff

Willing to learn details associated with compliance with various federal, state, and university rules and regulations

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $43,426 - $56,033

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

Tentative Search Timeline:

• The potential dates for interviews with the search committee will be the week of 6/4/2021.
• The potential dates for interviews with the supervisor and appointing authority will be the week of 6/14/2021.
• The potential employee start date is 7/1/2021.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Qualifications
Minimum Requirements:

Bachelor’s degree PLUS two or more years progressively responsible, full-time work experience OR Associates degree PLUS four or more years progressively responsible, full-time work experience.Two or more years demonstrated experience and proficiency with multiple software systems (e.g., finance systems, HR systems, compliance or research systems; Microsoft Office Suite). 

Preferred Qualifications:

Two or more years of experience working at an institution of higher education.

Experience working with PeopleSoft, Concur, HCM and CU Marketplace.

Demonstrated experience in managing websites.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.

Job Category: Business Services
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: May 13, 2021
Unposting Date: Ongoing