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Senior Administrator

Job description

Job Description
University of Maryland, Baltimore (UMB) is currently seeking a Senior Administrator to join Department of Surgery. Reporting formally to the Chair of the Department of Surgery, and working in close collaboration with the department’s Vice Chairs and Division Chiefs as well as the Associate Dean for Finance & Business Affairs and the Chief Corporate Officer of Faculty Physician’s, Inc., the Senior Administrator serves as the department’s “Chief Administrative Officer” and has the overall responsibility for the management and operations, business development, strategic planning and implementation of clinical and research programs for the Department.  The Senior Administrator is charged with managing finances, operations, human resources, and facility needs and direct oversight of the Department Administrative Leadership Team.The Department of Surgery at University of Maryland Baltimore consists of eight Divisions that include Cardiac Surgery, General and Oncologic Surgery, Pediatric Surgery, Plastic Surgery, Thoracic Surgery, Transplantation, Urology, and Vascular Surgery. The Department has approximately 300 employees, which includes 125 full‐time faculty members.  The Senior Administrator will manage annual operating budgets totaling approximately $84 million, including $30 million in sponsored research and $40 million in professional fee revenues. The Department of Surgery will perform an estimated 13,000 surgeries in sixteen (16) hospitals and two Ambulatory Surgery Centers. The faculty conduct outpatient services in twenty-two (22) locations.  UMB was ranked one of America's Best Large Employers by Forbes Magazine (Feb 2021). BENEFITS:This EXEMPT position offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be process through Human Resources.   ESSENTIAL FUNCTIONS:

  • Provides strategic leadership, oversight, and management over all aspects of the day-to-day administration of the Department of Surgery. Works in close collaboration with Vice Chairs and Division/ Section heads to implement strategic and operational plans. May represent the Chair in various meetings and venues. Department administrative leadership team reports directly to the Senior Administrator. Leadership team includes Associate Administrator for Finance, Reporting and Operations, Associate Administrator Clinical Operations, Revenue Enhancement, Information Services Administrator, Education Program Manager & Director, Research Administration.
  • Manages administrative matters related to the development of new and existing programs. Conducts on‐going in‐depth analyses of operational functioning within the Department of Surgery, develops and implements new or amended procedures as needed. Develops quantitative metrics to measure the financial and operational impact of decisions and actions. Oversees all office and research space assignments and prioritization of capital requests, including equipment and space renovations.
  • Advises the department and institution on fiscal matters. Ensures fiscal control through a reliable system of expenditure and revenue management. Provides support to Division Heads in managing and monitoring individual financial management issues. Prepares budget and monitors fiscal performance, recommending corrective action where appropriate. Prepares and analyzes monthly financial reports. Provides accurate up-to-date financial and clinical performance information to Department Chair and Division Heads to support the successful financial management of the department.
  • Oversees departmental human resource activities including, but not limited to, recruitment, interviewing, selection, visa management, salary analysis and sourcing, disciplinary actions, leave administration, employee engagement, and performance evaluations of staff, faculty, trainees, and fellows.
  • Creates and develops business plans and models and proposes changes associated with funding lines, departmental research activities, clinical activities, and faculty compensation where appropriate. Helps to educate Division Heads in management and strategic planning for research and clinical programs. Facilitates partnerships and strategic alliances for clinical expansion and engagement within the community.
  • Directs the administration of the research enterprise within the department; directs grant administration and accounting. Recommends and develops new grant funding and supports the preparation of major research proposals from a financial and administrative perspective.
  • Directs, manages, and supervises the department’s billing and revenue cycle operations.
  • Provides administrative direction to the educational programs of the department under the direction of the Chair and Residency Director; supervises appropriate staff and provides coordination and oversight of functions of the Residency and Fellowship Training Programs. Prepares annual graduate education position support and operating budget.
  • Provides administrative direction to the research support of the department; in collaboration with the Chair, ensures compliance with institutional guidelines and state and federal laws.
  • Work closely with the senior leadership of the University of Maryland Medical Center in Surgery program development and performance. Works with hospital administrators and leaders in numerous regional hospitals regarding Department of Surgery faculty contracting and operations.
  • Establishes and maintains working relationships with organizational peers, serves on committees, ensures that department responds to institutional requests and completes projects in a timely fashion. Responsible for compliance with University of Maryland Baltimore Policies and Procedures. Responsible for compliance with University Faculty Physicians, Inc, Policies and Procedures, particularly in the area of professional fee billing compliance. Manages the outpatient clinical operations for all leased sites and works with hospital clinical management for hospital-based clinics. Performs other duties as assigned.

Education: Bachelor’s degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Master's degree preferred. Experience: Nine (9) years of experience in administrative and financial operations with at least three (3) years’ experience in managed care, medical practice or a related clinical environmentSupervisory Experience: Five (5) years of direct supervisory or management experience.  KNOWLEDGE, SKILLS, & ABILITIES:
  • Work requires ability to effectively interpret and apply organizational policies, procedures, and systems.
  • Work requires good interpersonal, organizational, supervisory, and analytical skills. 
  • Work requires excellent verbal and written communication skills.
  • Work requires ability to develop, monitor and maintain budgets.
  • Work requires demonstrated creativity and effectiveness in a complex organization.
  • Work requires experience in managing relationships and influencing outcomes.
  • Work requires demonstrated experience with complex strategic planning and resource allocation.
Hiring Range: Commensurate with education and experience UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected]. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Exempt Staff
Shift: Day Job
Organization: School of Medicine - Surgery
Job Posting: May 12, 2021
Unposting Date: May 26, 2021, 10:59:00 PM




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Job No:
Posted: 5/13/2021
Application Due: 5/27/2021
Work Type: Full Time