Admissions and Records Representative - Carle Illinois College of Medicine (146522)

Job description


Admissions and Records Representative
Carle Illinois College of Medicine
University of Illinois at Urbana-Champaign

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Employees at this level perform entry-level credentials evaluation, students’ academic records preparation and analysis, and student registration work.

An Admissions and Records Representative typically –

  1. evaluates students’ credentials to determine:
  2. eligibility for admission to academic programs
  3. eligibility for retention in academic programs
  4. completion of requirements for degrees or certificates
  • assists in the maintenance of student academic records; enters and verifies data in information systems.
  • counsels and advises on university academic requirements, under supervision.
  • assists in the compilation of data and drafting reports.
  • directs work/trains assigned employees.
  • assists in student registration activities, including student recruitment.
  • performs variety of clerical duties.
  • maintains course curriculum and related-fees.
  • assists with transfer credit issues, such as acceptability of transfer credits.
  • performs other related duties as assigned.
  • Minimum Qualifications:

    1. High school graduation or equivalent.
    2. Any combination totaling three years from the following categories:
      1. work experience involving collegiate admissions, records analysis or records management.
      2. college coursework in any discipline, as measured by the following conversion table or its proportional equivalent:
        • 60 semester hours equals one year
        • 90 semester hours equals two years
        • 120 semester hours or a Bachelor’s degree equals three years

    For more information about this Civil Service classification:

    This Admissions and Records Representative position is a 100%-time, benefits-eligible Civil Service position. The work schedule is Monday – Friday, 8:30 a.m. to 5:00 p.m. (37.5 hours per week, 12 months per year). The minimum salary is $15.68 per hour.

    Application Procedures:
    To apply, submit a Civil Service application at and an exam request form for Admissions and Records Representative. Documents such as college transcripts (unofficial are accepted), resumes, driver’s license, professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam.

    Do not apply if you are a current employee working in this classification. Current employees may request to be added to the Transfer List.

    Please monitor your email (including spam or junk mail) for testing and other correspondence from [email protected] and [email protected].

    For further information regarding application procedures, contact Illinois Human Resources at 217-333-2137 or [email protected].

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

    The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

    As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

    College Name or Administrative Unit:Carle IL COM Administration Category:5-Education and Student Services Title:Admissions and Records Representative - Carle Illinois College of Medicine (146522) Open Date:05/12/2021 Close Date:05/17/2021 Organization Name:Carle IL COM Administration




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    Job No:
    Posted: 5/13/2021
    Application Due: 5/15/2021
    Work Type: Full Time