Calhoun County MSU Extension Secretary/ Secretary I

Job description

Job no: 703051
Work type: Extension, Support Staff
Pay Grade: 05
Major Administrative Unit / College: Michigan State University Extension
Department: Msue Directors Office 10058282
Sub Area: CT- Clerical Tech.
Salary: 14.17
Location: Calhoun
Categories: 1/2 Time (50-64.9%), Clerical Technical- CT, Human Resources, Non-Union
Working/Functional Title

Calhoun County MSU Extension Secretary

Position Summary

Michigan State University Extension is committed to fostering a welcoming and inclusive organization, which requires all staff to contribute towards a vision for success. Diversity, equity and inclusion are central to our work, regardless of title or position within the organization. This means that all staff at MSU Extension are dedicated to the following:

  • We work together to ensure that programming is delivered to diverse audiences, produces equitable impacts for all participants, and demonstrates partnership and inclusion for all groups.
  • We embrace that it is everyone’s job to create a culture that promotes diversity, equity, inclusion and belonging.
  • We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and inclusive culture.
  • We foster inclusion by recognizing and valuing diverse perspectives, skills, experiences, and work to create equal access to programming for communities.
  • We commit to continuous learning for diversity, equity, and cultural competency, in order to achieve inclusive excellence.
  • We understand that diversity, equity, and inclusion are essential elements to our work and are vital to the organizational culture and programmatic success of MSU Extension.
  • We embrace a culture of understanding, coaching and feedback towards achieving a vision of success for the entire organization and its staff.
  • Together we will achieve success and we commit to these goals in our work, continued education, and ongoing efforts.
  • Be the “face” of MSU Extension (MSUE) in Calhoun County in a way that allows clientele, and potential clientele, to quickly and easily access Extension system information. Direct clientele to appropriate information and resources (e.g., MSUE staff, MSUE Bookstore, websites, etc.) and assist with the logistics and promotion of MSUE educational events in the county. Support MSU Extension staff in a manner consistent with delivery of Extension programs and events, and work in a manner that fosters a welcoming, inclusive environment for visitors and staff.

    Researches answers for clients. Types, enters data, answers the telephone and files departmental documents in order to provide clerical assistance to faculty, staff and students.

    Characteristic Duties/Responsibilities

  • Types and proofreads standard and/or pre-formatted documents in order to provide the necessary documentation for activities within the Department and to produce rough drafts and final copies for faculty and staff.
  • Greets visitors and answers the phone in order to provide information or screen, prioritize and route to the correct source. Is a receptionist / host for MSU clientele.
  • Reproduces, collates and staples materials for faculty and staff.
  • Requisitions and checks in office and/or copier supplies in order to maintain current inventory.
  • Performs routine maintenance of office equipment and arranges for repairs when necessary.
  • Compiles information and maintains departmental files and routine records and statistics in order to have records for audits and internal needs. Maintains records and files in an orderly fashion.
  • Contacts on-campus and off-campus offices in order to arrange for meeting rooms and travel accommodations. Maintains schedule of meeting/conference rooms.
  • Sorts, opens, and distributes Department mail.
  • Assists with Departmental procedures as required.
  • Other duties as assigned by supervisor.
  • This is a part-time (50%), end-dated appointment, renewable based upon continued funding.

    Unit Specific Education/Experience/Skills
  • High School education with course work in business-related areas, such as typing and shorthand, or an equivalent combination of education and experience.
  • Up to Six months of experience in word processing, typing and filing.
  • May require technical knowledge or training related to the field of employment.
  • Desired Qualifications
  • Effective oral and written communication skills.
  • Demonstrated ability for accuracy and thoroughness.
  • Proficiency in use of technology (e.g., Microsoft Teams, Word, Excel, PowerPoint, Outlook for mail/calendaring, spreadsheets, scheduling, virtual learning platforms, Internet browsers/web research, etc.), and ability to learn new skills.
  • Ability to develop and maintain positive working relationships intra- and inter-organizationally.
  • Able to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills and techniques, which reflect an understanding and awareness of social, cultural and economic diversity of the target population served.
  • Proven ability in establishing and working with a diverse network of constituents and community members across race, color, gender, national origin, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, veteran status, socioeconomic class, and other differences.
  • Self-starter who can effectively work both independently and in a team environment with the ability to serve in both leadership and contributor roles.
  • Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

    Required Application Materials
  • Current resume/CV.
  • Cover letter.
  • Four (4) professional references including at least two (2) prior or current supervisors.
  • Work Hours

    Generally 20 hours Monday through Friday, with some nights and weekends needed

    Description of End Date

    This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal.

    Bidding eligibility ends on 5/18/2021 at 11:55 PM

    Advertised: May 12, 2021 Eastern Daylight Time
    Applications close: Jun 21, 2021 Eastern Daylight Time




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    Job No:
    Posted: 5/13/2021
    Application Due: 6/21/2021
    Work Type: Full Time