S06100P

ADMIN FINANCIAL DIR

FMD Administration

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

The University of Georgia Facilities Management Division is the largest of seven (7) divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 900 personnel within the division manage, operate and maintain campus landscapes, buildings and infrastructure to promote the long-term sustainability of the University.

www.fmd.uga.edu

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Monday-Friday 8:00am- 5:00pm , some night and/or weekends may be required to meet the needs of the business.

$100K- $120K

05/11/2021

Yes

07/01/2021

Applicant screening will begin immediately. Candidates are encouraged to submit their materials by Friday, June 4, 2021; however, screening will continue until the position is filled. The application packet should include a cover letter detailing how the applicant’s credentials and experience meet the needs, responsibilities, and qualifications stated above and a current resume.

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Director. Subdivision/Unit AD

Exempt

Administrative

1.00

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

The best candidates should exhibit the following qualifications:

• Experience with PeopleSoft Financials
• Experience with Hyperion Budget Management
• Experience with AssetWorks (AiM)

Reporting to the Senior Director for Administration, the Administrative Financial Director at Facilities Management Division (FMD) provides leadership for FMD’s fiscal operations. The position has oversight of day-to-day business operations and capital budget management. As such, the Administrative Financial Director works regularly with FMD leadership to prepare and track budgets, develop and present financial reports and ensures division wide compliance with the university’s fiscal and purchasing policies and procedures. They also serve as the administrator for FMD’s operations in relation to UGA’s Financial Management System, UGA Budget Management System, UGAMart and FMD’s internal work order management system (AiM).

Administratively, this position leads project management teams to develop and/or improve division-wide operating procedures. In collaboration with FMD Senior Management, the Administrative Financial Director develops long and short range goals for the organization. As the leader of FMD fiscal operations, the incumbent is responsible for staff recruitment, professional development and evaluation to ensure maximum operational efficiency and departmental goals. Additionally, this position serves as a resource for campus partners and external customers. The Administrative Financial Director also represents FMD by serving on various department and university committees.

• Thorough knowledge of UGA fiscal and purchasing polices and operating procedures.
• Ability to prepare and analyze financial data to assist with data-driven decisions.
• Ability to present information to all organizational levels within FMD and UGA.
• Project Management skills including process review, design and development.
• Extensive experience in leading a team and employee development.
• Strong skillset utilizing Microsoft Office, especially Excel.
• Ability to initiate and mange change.
• Solid understanding of budget modeling and forecasting.
• Excellent communication skills (oral and written).
• Commitment to customer service.
• Commitment to creating a work environment that promotes diversity, equity and inclusion.

• Walk, stand, stoop, bend, climb stairs and drive a vehicle on occasion.
• Lift up to 25 lbs. occasionally.
• Sit and work at a computer for up to 8 hours daily.

Yes

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Fiscal Operations
- Assist the Sr. Director for Administration with planning, managing, evaluating and reconciling of all financial needs for FMD.
- Administrator for FMD’s operations in relation to UGA’s Financial Management System, UGA Budget Management System, UGAMart and FMD’s internal work order management system (AiM).
- Provide regular support for the daily financial functions of the Business Office.
- Work regularly with leadership team to prepare, track and adjust division level budgets.
- Develop and prepare financial reports as needed by division.
- Develop and prepare financial reports as needed by University leadership.
- Oversee assignment and usage of p-cards and ensure compliance with all policies and procedures associated with p-cards.
- Remain current on university fiscal policies and procedures and ensure compliance.

40

Administrative Operations
- Lead Project Management teams to develop and/or improve division-wide standard operating procedures.
- Develop and support data analytic tools that FMD leadership can use to make data-driven decisions.
- Team with FMD Directors to develop department specific budgets and advise them on administrative operations.
- Work with Senior Management in the development of long and short range goals.
- Field questions and concerns from other Business Managers and customers across campus.
- Represent FMD on various department and university committees.

30

Departmental Leadership
- Evaluate and develop departmental workflow to maximize operational efficiency.
- Seek opportunities for employee growth- Develop objectives based on departmental goals.
- Recruit, train and evaluate FMD fiscal operations staff.

20

Division Funding Obligations & Expenditures
- Review and approval of purchase orders, check request and construction and professional services contracts.
- Ensure compliance with university policies and procedures regarding purchasing.

10