HR Administrative Specialist (23568)
- Employer
- University of Central Oklahoma
- Location
- Main Campus - Edmond, OK, 73034
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- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Human Resources & Employee Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Position Overview:
Responsible for performing a variety of specialized, high level, and/or complex administrative duties for the HR Function. Assists in the completion of complex administrative tasks and processing of documents associated with the various stages of the employee life cycle including onboarding, employee changes, and offboarding. Answers questions and provides information and data requested by internal and external customers. Uses diplomacy and communication skills to provide excellent customer service. Interprets and advises others on programs, policies, or rules. Uses discretion to make judgments based on specific operating guidelines and policies and with respect to communications and confidentiality. Department Specific Essential Job Functions:Resolves non-routine, often confidential, problems in thorough and timely manner; uses discretion and assists in resolving issues and completing tasks. Performs customer service duties: answering incoming phone calls, greeting and assisting visitors, answering emails, and serving the receptionist function for the department. Assists and trains clerical student worker/s as necessary.Completes various steps of the employment authorization/onboarding process including:- Completion of the federal I-9 form
- Completion of E-Verify cases
- Responses to E-Verify and I-9 issues
- International hiring/visa documentation
- Assisting employees with onboarding, checking documents for completion, etc.
- Completing and tracking purchases and requisitions
- Distributing and processing mail
- Maintaining inventory of and ordering office supplies and other items
- Placing work orders, reporting and resolving building issues
- Performing research, paying invoices, responding to inquiries from external agencies, scanning/faxing documents, maintaining personnel files, running reports, data entry, taking meeting minutes, etc.
Requires a bachelor’s degree in job related field or 4+ years of relevant experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.
Qualifications/Experience Preferred:
Customer service experience preferred.
HR, higher education, employment authorization, and/or international hiring experience preferred but not required.
Knowledge/Skills/Abilities:
Oral and written communication skills
Customer service skills
Organizational, analytical and problem-solving skills.
Ability to work in a collaborative environment.
Detailed oriented.
Ability to meet deadlines. Will this employee supervise others?No, this employee will NOT supervise other employees. Physical Demands:Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
Organization
The University of Central Oklahoma prepares future leaders in an opportunity-rich environment, ideally located in the Oklahoma City metropolitan area. Central offers an innovative learning community to its more than 17,000 students, where teaching comes first, a commitment seeded in the university's roots as a teaching college. Students at Central develop personal relationships with more than 450 full-time faculty, 450 adjunct faculty and over 850 staff, like 2008 U.S. Professor of the Year, Dr. Wei Chen, who are committed to transforming lives.
With 117 undergraduate majors and 59 graduate programs, Central is a smart investment for students dedicated to their future success. Notable academic programs include Forensic Science, Music Theatre, Mass Communications, Accounting, the region's only accredited Professional Golf Management program, Jazz Studies and the Academy of Contemporary Music at UCO, located in downtown Oklahoma City's Bricktown district.
Central's appealing 210-acre campus is on track to become a certified botanical garden, offering both a pleasing learning and living environment and a source of pride for students, employees and alumni. In fact, Central is ranked among the top universities nationally in residence life and as one of the top universities to work for by the "Chronicle of Higher Education." Central is also an official U.S. Olympic and Paralympic Training Site, and hosted the 2010 World Sitting Volleyball Championships on campus. Founded in 1890, Central is the state's first public institution of higher learning, and continues to cultivate creativity and innovation in every corner of campus, bringing to life its core values of Character, Community and Civility each day.
Check out the - UCO Virtual Tour!
MISSION
The University of Central Oklahoma (UCO) exists to help students learn by providing transformative education experiences to students so that they may become productive, creative, ethical and engaged citizens and leaders serving our global community. UCO contributes to the intellectual, cultural, economic and social advancement of the communities and individuals it serves.
VISION
UCO will become one of the Top 10 metropolitan universities of our kind in the United States by providing a transformative education as well as development experiences that help learners achieve their highest level of leadership potential.
CALL TO ACTION
The University of Central Oklahoma transforms each student by focusing our resources on the Central Six tenets of transformative learning.
All students will be transformed with:
- Discipline Knowledge
- Leadership
- Research, Scholarly and Creative Activities
- Service Learning and Civic Engagement
- Global and Cultural Competencies
- Health and Wellness
Transformative learning is a holistic process that places students at the center of their own active and reflective learning experience.
About Edmond/Oklahoma City Metro
The University of Central Oklahoma is located in Edmond, a part of the growing, thriving Oklahoma City metropolitan area. At Central, our students, faculty and staff get the best of both worlds - the "small town" feel of Edmond, with the big city excitement of the Oklahoma City metro. Both the Edmond and the Oklahoma City metro consistently rank nationally among the safest, most affordable and most exciting places to live. In fact, Edmond recently ranked among the best places to live in the nation by Money Magazine and Family Circle magazine, and Oklahoma City ranked sixth in the nation for the "Best Places for Young Adults" by Portfolio.com. From year-round arts, music and theater offering, to exciting sporting events like the NBA's Oklahoma City Thunder, to first class shopping, dining and more, Edmond and the Oklahoma City metro offer a diverse, active, culturally enriched lifestyle that's on the move to even bigger and better opportunities.
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