req5257

COM Phx Campus Administration

College of Medicine-Phoenix

Greater Phoenix Area

475 North 5th Street, Phoenix, AZ 85004 USA

This is an exciting opportunity to become part of a fast-growing college. The College of Medicine – Phoenix is seeking a bright Administrative Support Assistant III to join the department of Finance and Business Administration. This position will work closely with the Associate Dean and the Assistant Dean for Finance and Business Administration, helping them managing their day-to-day activities along with financial transactions in the unit to keep the mission of the unit on track. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent written and verbal communication skills, and a professional demeanor. Also, the incumbent should be able to maintain sensitivity with confidential information, and poses computer proficiency in Microsoft Word, Excel and Outlook.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Creates and oversees complex record-keeping systems and databases.
• Prioritizes workload, meetings, and appointments to meet work unit operations. Assists in the coordination and implementation of multiple projects.
• Analyzes complex information. Laying out information in reports and documents in ways that enhances readability.

Financial Management Activities:

• Purchases & bill pay for Finance and Business Administration team, (p-card documentation, DV’s etc
• Maintain finance filing systems as required.
• Approves/authorizes expenditures or actions for administrative and operational needs sometimes requiring higher level signatures.

Meeting Managemement:

• Schedule and manage meetings with executive leaders from COM-P, UA, and partner hospitals (Banner, Dignity, HonorHealth, MIHS, PCH, and Yuma Regional Medical Center).
• Preparation and design of materials for meetings and take meeting minutes.
• Manage all logistics for meetings (room reservations, technical support, food and beverages, parking arrangements, communication to participants, etc.)
• Schedule interviews and manage logistics for job applicants.

Calendar Management; Travel & Conference Arrangements for office leadership:

• Prioritizes and arranges meetings, conferences and appointments for unit leadership; makes necessary travel reservations and itineraries; determines and prepares background materials needed.

General Office Operations:

• Composes confidential correspondence on own initiative when required
• Organize office documents as required (phone lists, inventory, etc.).
• Supply ordering.
• Coordinates business affairs, personnel matters and may interpret policies and procedures.
• Investigates, evaluates and resolves typical administrative/operational problems or situations impacting staff/faculty work unit.

Additional duties as assigned.

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience required.

Non-Exempt

Full Time

40

1.0

Fiscal

Organizational Administration

Yes - Full Benefits

$16.10 - $22.36 per hour, Depending on experience

hourly rate

5

OC3

Administrative Support

Organizational Administration

Name-based criminal background check (non-security sensitive)

1

7/12/2021

College of Medicine-Phoenix, Office of Human Resources

HR-PHX@arizona.edu

5/10/2021

Yes

Resume and Cover Letter

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

The University of Arizona has currently adopted a working environment and interview process in accordance with guidelines recommended by the CDC.

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.