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Director of Operations, Finance and Business Administration (College of Medicine-Phoenix)

Employer
University of Arizona
Location
Tucson, AZ

Job Details

Posting Number:

req5258

Department:

COM Phx Campus Administration

Department Website Link:

College of Medicine-Phoenix

Location:

Greater Phoenix Area

Address:

475 N. 5th St., Phoenix, AZ 85004 USA

Position Highlights:

The College of Medicine- Phoenix is seeking a candidate for a Director of Operations to support various Academic, Educational & Research focused Departments. This is a professional position and plays a critical role in financial, operational and strategic management in a highly-matrixed organization and reports to the Associate Dean, Finance and Administration.

The selected candidate will be expected to develop and implement processes that maximize efficiency, resources, and mission growth to meet the goals of the Departments/Units they direct. The Director of Operations will play a pivotal role in managing the day-to-day operations which requires great attention to detail, strong analytical, technical and logic skills, significant professional judgment, innovation and vision, discretion, and effective time management skills.

The Director of Operations will work closely with the Finance team, Human Resources, Information Technology, Campus Management & Operations, Marketing and Communications, Faculty Affairs, and other Departments on campus as well as the main Tuscon Campus. As a member of the executive and leadership team, this position will be a crucial team member providing operational and administrative management to faculty and staff.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

Strategy/Financial:

  • Under Faculty Leadership direction, develops long and short-range goals and business plans to strategically align department with overall vision of the College.
  • Budgeting and financial management of all funding sources (state, grants, designated, gifts/Foundation all academic funding types).
  • Typically responsible for a budget (including grants and contracts) of $10-30M.

Operations:

  • Identifies and implements methods to continually improve the quality and efficiency of the operations.
  • Develops, maintains and implements policies and procedures.
  • Manages and oversees their department's space needs within the university, UAHS and college guidelines.

Personnel Oversight:

  • Facilitates recruitment, onboarding, retention, off-boarding processes for faculty and staff with key central Campus offices on behalf of Department/Unit Leaders to enable successful employee experience and retention.
  • Manage time approval process for the Department/Unit faculty and staff to ensure compliance with university and FLSA policies.

Research/Educational Administration:

  • Facilitate the faculty onboarding and ongoing education process to understand the available resources for research at a university, campus and College level.
  • Coordinate with UAHS central offices to assist with pre-award activities.
  • Manage post award activity for faculty research success.
  • Coordinate with clinical and educational partners to facilitate contracting of educational services within Department/Unit.

Other:

  • Identifies issues and resolves problems which may impact the department, and directs measures to improve the effectiveness and efficiency of the department.
  • Maintains relationships with senior leadership to enable the most effective planning and implementation of operational, administrative, and financial policies and procedures.
  • Partners with clinical practice leadership to support goals.
  • Acts as liaison with faculty, advisors, administrators and staff from the college and external agencies.
  • Additional duties as assigned.

Minimum Qualifications:

  • Bachelor's degree in Finance, business, or related field of study.
  • Minimum of 9 years of related work experience, including 5 years of managerial experience, or equivalent combination of education and work experience required.
  • Experience leading a team, project, program, or function is required.

Preferred Qualifications:

  • Master's degree in Finance, business, or related field of study.
  • Three or more years demonstrated experience leading and supervising.
  • Experience in one or more of the following: medical or hospital setting, research environment, educational setting, academic medical center or medical school.
  • Proven ability to exercise discretion in working with highly confidential and sensitive matters.
  • Aptitude in organizing operational activities and resolving personnel conflicts.
  • Strong organizational, analytical, and problem-solving abilities.
  • Demonstrated skills in leadership and team-building.
  • Excellent communication skills and ability to work with a wide range of people at all levels of the organization.
  • Demonstrated ability to accommodate and respond to shifting priorities and multiple, demanding projects, in a manner that is effective and efficient.
  • FLSA:

    Exempt

    Full Time/Part Time:

    Full Time

    Number of Hours Worked per Week:

    40

    Job FTE:

    1.0

    Work Calendar:

    Fiscal

    Job Category:

    Finance

    Benefits Eligible:

    Yes - Full Benefits

    Rate of Pay:

    $79,122 - $114,287 annually, Depending on Experience.

    Compensation Type:

    salary at 1.0 full-time equivalency (FTE)

    Grade:

    12

    Career Stream and Level:

    M4

    Job Family:

    Administrative Operations

    Job Function:

    Organizational Administration

    Type of criminal background check required::

    Fingerprint criminal background check (security sensitive due to title or department)

    Number of Vacancies:

    1

    Target Hire Date:

    7/26/2021

    Expected End Date:

    Contact Information for Candidates:

    College of Medicine-Phoenix, Office of Human Resources

      HR-PHX@arizona.edu

    Open Date:

    5/10/2021

    Open Until Filled:

    Yes

    Documents Needed to Apply:

    Resume and Cover Letter

    Special Instructions to Applicant:


    Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

    Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

    The University of Arizona has currently adopted a working environment and interview process in accordance with guidelines recommended by the CDC.

    Diversity Statement:

    At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

    Organization

    As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

    We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

    As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

    Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

    We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

    As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

    Who We Are

    Our core values proclaim who our Wildcat community is and what we stand for:

    Integrity: Be honest, respectful, and just.

    Compassion: Choose to care.

    Exploration: Be insatiably curious.

    Adaptation: Stay open-minded and eager for what’s next.

    Inclusion: Harness the power of diversity.

    Determination: Bear down! (Yes, there’s a story here.)

    Where We Are

    Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

    Diversity Profile

    Our Commitment to Inclusive Excellence

    The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

    The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

    The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

    The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

    Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

    The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

    These are some of our cutting-edge centers and programs:

    Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

    Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

    Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

    Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

    Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

    Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

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