LIBRARY ASSOCIATE - Divinity Library

Job description

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary:

The individual filling this position oversees and delivers the Divinity Library’s Circulation services, offers library tours and library instruction, and provides reference consultations regarding Christianity and its various sub-disciplines. Position reports to the Director of the Divinity School Library.

Work Performed:

  • Performs complex tasks in a variety of areas supportive of the operations of the library.
  • Coordinates the Divinity Circulation desk and determines circulation policies in conjunction with the Divinity Library Director and counterparts within the larger Duke Library System.
  • Supervises, hires, and trains student workers. Maintains student worker schedule and determines priorities of work based on knowledge of library needs and section capabilities.
  • Operates the circulation desk and executes all circulation functions at times when student help is not available or during periods of heavy activity.
  • Applies specialized knowledge to accomplish tasks and to identify and resolve varied and non-routine issues and problems. Responds to requests/issues that deviate from standard operating procedures through knowledge gained from previous experiences, independent judgment, and by consulting appropriate sources.
  • Communicates information related to overall library operations.
  • Plans and delivers library tours, workshops, information literacy training, and bibliographic instruction. Develops online resources (blog posts, library instruction videos, etc.) that deliver the same services.
  • Conducts reference interviews with patrons.
  • Checks in periodicals and serials from Divinity subscriptions.
  • Reconciles Divinity Library invoices.
  • Orders supplies.
  • Attends library related meetings as assigned.
  • Completes displays, paperwork, and data entry tasks as required.
  • Runs reports to determine low-circulating items to send to offsite dense storage; organizes the Reference Room and makes suggestions of items/series/resources to add.
  • Assists library teammates with special archival projects, digitization projects, data entry projects and other one-time tasks undertaken by the library as a whole.
  • Carries out and performs other related duties as assigned by the Director of the Divinity School Library.

The above statement describes the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exclusive list of responsibilities and duties required of personnel so classified

Minimum Qualifications



Bachelor’s degree or equivalent combination of relevant education and/or experience.



Requires two years of library experience to obtain a specialized knowledge of library systems and procedures; excellent interpersonal, oral and written communication skills; ability to work independently and as a member of a team; high proficiency using computer-based technology and ability to adapt to new technologies; ability to effectively organize and prioritize daily work; demonstrated commitment to providing outstanding customer services.

Preferred: Prior experience working in an academic research library, prior supervisory experience


Departmental Preferences:


Masters of Divinity (or equivalent advanced degree in theological studies)

Masters of Library Science (or equivalent masters level library/information sciences degree)


  • 3-12 months of work experience in a theological library setting
  • Comfort with executing multiple projects and deadlines simultaneouslyDemonstrated commitment to providing outstanding customer services and the ability to serve patrons at all levels, including faculty, students, clergy, laity, and non-specialist audiencesIntermediate level mastery of Microsoft Office, particularly Excel, Word, and Power Point
  • Prior supervisory experience
  • Advanced level familiarity with Library Automation software, including circulation, copy cataloging, and acquisitions modulesExperience with budgeting and/or SAP, particularly modules related to receipts and reimbursementsFamiliarity with research databases such as Atla and JSTORBasic level of proficiency in Biblical Greek and/or Hebrew; experience with Bible Works, Accordance, or other software programs that rely on some knowledge of Biblical languages. It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity.

Working Conditions:

  • Must be able to lift 40 pounds and push loaded book trucks
  • Must be able to work in an environment in which exposure to materials containing dust and mold is possible
  • Frequent bending, crouching, stooping
  • Normal office environment
  • Occasional weekend and some evening shifts may be required

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 5/11/2021
Application Due: 6/4/2021
Work Type: Full Time