Job description


Job ID: 226664
Location: Kennesaw, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
A leader in innovative teaching and learning, Kennesaw State University is one of the 50 largest public institutions in the country. KSU offers more than 150 undergraduate, graduate and doctoral degrees to its more than 35,000 students. With 13 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the third-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties, entrepreneurial spirit, and Division I athletics draw students from throughout the region and from 92 countries across the globe. Ranked a top choice for students by U.S. News, Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status.

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary
Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.


  1. Responsible for reviewing and analyzing purchase requisitions
  2. Investigates and develops sources of supply
  3. Evaluates requisitions and initiates bidding process within assigned product lines
  4. Reviews quotes for appropriateness, timeliness and cost
  5. Prepares and issues Request for Quotes, Sole Source/Sole Brand and/or Requests for Information
  6. Interprets purchasing policies and procedures to departments and vendors
  7. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
  8. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
  9. Assists with monitoring vendor and supplier performance for compliance with contract requirements
  10. Maintains manual and electronic documents, files, and records
  11. Performs purchase order close-out and expedites open and/or blanket purchase orders

Required Qualifications
Educational Requirements
Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Two (2) years of related work experience

Preferred Qualifications
Additional Preferred Qualifications
GCPA certification from the State of Georgia Department of Administrative preferred

Preferred Educational Qualifications
Bachelor's degree from an accredited institution of higher education in Business, Accounting, Finance or related field

Preferred Experience
Previous experience in supply chain, materials management and/or purchasing preferred

Knowledge, Skills, & Abilities
Ability to sources and identify vendors Able to respond to vendor/supplier inquiries and/or questions in a courteous and informative manner Able to handle multiple tasks or projects at one time meeting assigned deadlines

Knowledge of BOR/USG policy requirements and regulations

Strong financial and fiscal accountability Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information
This is not a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

Background Check
  • P-Card Credit Check
  • Standard Enhanced + Education

To apply, visit

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Job No:
Posted: 5/10/2021
Application Due: 5/10/2033
Work Type: Full Time