Program Assistant

Job description

Clemson University



Job ID:105569

Location:Clemson University

Full/Part Time:Full-Time

Regular/Temporary:Regular

JOB SUMMARY:

To assist Summer Programs Coordinator with all student staffing processes and duties to ensure efficient operation of Summer Programs. This position will also assist with on call duties and any other department and operation tasks as needed. Performs other duties as assigned.

JOB DUTIES:

25% - Essential - Management of Groups: Develops and manages rosters for groups including input of information into StarRez, Kronos, Genetec and When to Work. Contact group sponsors as needed to meet deadlines and make roster changes. Manages the assignment/distribution of keys and fobs to camp participants for each camp/conference. Meet weekly with Aramark staff for meal card programming needs. Manage meal card programming process with Tiger One Card Services.

25% - Essential - Training & Development: Operate fluently in conference software, assist in developing training materials for summer staff. Become proficient in StarRez, Kronos, Genetec and When To Work. Assist Summer programs Coordinator with planning and presenting student staff training. Complete Building walk through with Conference Aides prior to opening to view building readiness. Assist Summer Programs Coordinator and Conference Aides with continued training and development of Desk Supervisors and Night Managers through attending building staff meetings, etc.

20% - Essential - Recruitment and Selection: Assist with recruiting, interviewing and hiring 85+ student staff to implement summer camps/conferences for 14,000+ participants. Posting job openings through various mediums; gather applications and schedule interviews. Check applicants' grades and disciplinary records. Coordinate with UH&D Personnel Office to complete hiring paperwork and enter hires into CUBS.

15% - Essential - Front Desk Operations: Manage all summer programs front desk operations by coordinating with group sponsors for their arrival and departure. Manage all student staff for efficient check ins and check outs. Manage fob inventory and programming of fobs for building. Manage key inventory and distribution of key packets for groups.

15% - Essential - Departmental: Attend monthly meetings with Associate Director of Housing Operations. Attend weekly meetings with Summer Programs Coordinator. Plan and attend weekly Summer Assistants and Conference Aides. Participate in on-call rotation with Summer Managers and Summer Program Coordinator which includes 24/7 accessibility by phone or email. Assist with Mell Hall front desk operations by answering Clemson Home phones and providing customer service. Other duties as assigned.

MINIMUM REQUIREMENTS:

A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

RESPONSIBILITIES:

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES
Supervises Student Workers only - Supervises Student workers only

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5; Expected Salary Range: ($ 27,527.00 - $ 29,250.00)

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

May 23, 2021

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.

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Job No:
Posted: 5/10/2021
Application Due: 5/24/2021
Work Type: Full Time
Salary: