Executive Assistant
- Employer
- University of North Carolina at Greensboro
- Location
- Greensboro, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
S2161
Position Number:013340
Position Classification Title:Executive Assistant
Functional Title:Executive Assistant
Position Type:Staff
University Information:UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.
Primary Purpose of the Organizational Unit:The Department of Human Resources commits to the creation of an inclusive, collaborative, and responsive university by attracting, retaining, and developing a diverse community of talented individuals in support of the university’s mission. The Department is dedicated to providing state-of-the-art employee services including talent management, professional development and organizational capacity, compensation, employee benefits, wellness and work/life balance, rewards and recognition, records management, employee relations, human resource information systems, and affirmative action and diversity, that promote innovation, creativity, and inclusion.
Position Summary:The Executive Assistant to the Associate Vice Chancellor for Human Resources provides administrative support to the AVC HR and programming support to the Human Resources Department. Examples of programming support include managing the Human Resources budget, managing employee award programs, and assisting in the coordination of the HR Liaison meeting.
Minimum Qualifications:HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND THREE YEARS OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR GRADUATION OR ASSOCIATE’S DEGREE IN SECRETARIAL SCIENCE, BUSINESS ADMINISTRATION, OR A RELATED DISCIPLINE AND ONE YEAR OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR BACHELOR’S DEGREE, PREFERABLY IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
Preferred Qualifications:Previous experience providing high level administrative support with the ability to draft and compose correspondence and other documents. Excellent oral communication skills. Ability to manage the departmental budget. Must be able to work in a diverse, team oriented environment. Experience working with confidential and sensitive information preferred.
Alternate Option:If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants:Applicants are required to upload a list of at least three (3) professional references that includes:
- Name,
- Company Name,
- Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
$48,453 - $51,000
Org #-Department:UNCG Human Resources - 58401
Work Hours of Position:8 A.M - 5 P.M., M-F
Number of Months per Year:12
Job Family:Administrative & Managerial
Career Banded Title:Executive Assistant
Open Date:05/07/2021
Close Date:05/24/2021
FTE :1.000
FLSA:Non-Exempt
Salary Grade Equivalency:64
Key Responsibility:Administrative Support to the AVC for Human Resources
Essential Tasks:Maintains the AVC-HR calendar including coordinating meetings, responding to meeting requests and prioritizing calendar, rescheduling as needed to ensure high priority items are represented.
Monitors and responds to email correspondence from the AVC-HR general email.
Responds to requests for information on behalf of the AVC-HR.
Requests information from other staff members and/or other departments.
Serves as the primary contact for internal and external constituencies on all matters pertaining to the role and responsibilities of the AVC-HR and/or the HR department. Serves as the liaison with UNC System Office, Chancellor’s Council, university administrators, the various University Boards, and executive leadership teams.
Attends team meetings and facilitates HR administration and project deliverables communication between the AVC-HR and the HR leadership team and their respective units.
Tracks pending items and ensures they are completed timely.
Compiles, researches, develops and disseminates a variety of information, data, reports, and documents that facilitate the AVC-HR’s ability to operate and effectively lead the department.
Screens and responds to requests for the AVC-HR, including independently researching data, compiling and summarizing information and formulating recommendations for consideration by the AVC-HR and the HR leadership team.
Program Management
Essential Tasks:Track and monitor project initiatives and strategic goals, assignments to direct reports and staff, timelines, deadlines and deliverables.
Coordinates and prepares notes and briefing materials for designated AVC meetings, internal and external to the university.
Research, organize and/or compile relevant project information and materials.
Manages the AVC-HR’s commitments on projects, committee involvements and follow-up.
Prepares powerpoint presentations, graphs and charts for visual interpretation of data.
Coordinates and manages award programs (Governor’s Award, Service Awards, Gladys Strawn Bullard, etc.).
Financial and Budget Management
Essential Tasks:Provides budget projections for the annual budgetary oversight throughout each fiscal year.
Monitors salary budgets and lapsed salary dollars.
Manages, coordinates, and monitors several distinct accounts.
Work directly with university budget analyst to ensure that all budget accounts are appropriately reconciled throughout the year and is responsible for department’s successful year-end close out.
Maintains P-Card and reconciles p-card expenses within established deadlines.
Coordinates requests from HR staff and prepares information for budget decisions on requests.
Interpersonal Skills
Competency Description:Prioritizes and negotiates organizational needs regarding meetings, timeframes, and deadlines.
Exercises delegated authority to speak on behalf of the administrator regarding a variety of administrative and programmatic matters.
Journey
Competency:Knowledge- Program
Competency Description:Demonstrates significant knowledge of the goals, priorities, and commitments of the administrator and operational structure. Demonstrates considerable knowledge of the programs and culture of the organization. Applies knowledge of strategic goals, organizational practices, and critical polices, laws, rules, and regulations that impact the mission of the organization. Work requires an awareness of internal and external constituents and organizations with which the administrator’s commitments must be coordinated.
Competency Level:Journey
Competency:Problem Solving
Competency Description:Anticipates and negotiates solutions for potential problems that could impact the administrator and the scope of internal and external responsibilities/activities. Routinely coordinates and facilitates solutions with internal and external organizations and constituents
Competency Level:Advanced
Competency:Planning and Organizing
Competency Description:Uses judgment and independence to make changes to schedules and matters of the administrator. Attends administrator’s meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for follow-up and independently develops agenda for future meetings. Organizes and assimilates documents for agency/university boards, hearings, and/or commission meetings.
Competency Level:Journey
Competency:Communication - Written
Competency Description:Independently assimilates and composes materials for the administrator to use in a variety of settings (i.e. publications, web site, etc.) Edit documents to incorporate the administrator’s personal style.
Competency Level:Journey
Competency:Information/Records Administration
Competency Description:Independently researches information affecting organizational goals and objectives and administrator’s decision-making needs. Interprets and summarizes information based on program knowledge, organizational goals, and priorities.
Competency Level:Journey
Physical Effort:Vision-Preparing/Analyzing figures, Vision-Visual inspection, Hearing, Talking, Sitting, Walking
Work Environment:Inside
Organization
UNCG at a Glance
Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make.
With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.
UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.
The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a “research university with high research activity” and for “community engagement” in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.
Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.
As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.
Although much has changed, some things remain the same. The university motto — “Service” — continues to be a guiding principle put into practice through all aspects of university life.
UNCG Schools and College of Arts & Sciences
The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22;College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.
Achievements & Accolades
UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now: http://newsandfeatures.uncg.edu/.
Challenging Academic Programs
UNCG’s slate of online programs has earned a top 10 ranking for affordability from BestColleges.com.
Supportive Environment
Engaged Community
Careers at UNCG
UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.
- Website
- https://spartantalent.uncg.edu/
- Telephone
- 336-334-5009
- Location
-
723 Kenilworth Street
Greensboro
NC
27402
US
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert