Administrative Assistant for Experiential Learning

Location
Grand Forks, ND
Posted
May 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Position Information: DescriptionThe University of North Dakota School of Law seeks (1) to educate students for professional service in the law and law-related professions, (2) to explore legal issues of special significance to North Dakota and the region, (3) to attract a well-qualified and diverse student body and to assist students in making career decisions, (4) to promote improvements in the law and legal systems, the legal profession, and the administration of justice, and (5) to further the overall goals and objectives of the University of North Dakota.

The curricular mission of the University of North Dakota School of Law is to produce well-rounded legal professionals with the necessary skill set to serve as effective, innovative, and ethical leaders.  Our distinct character as one of the smaller public law schools in the nation informs our program of legal education, which is designed to produce competent and ethical lawyers with entry-level proficiency and professional self-sufficiency in any setting and reflects a cooperative and collaborative approach to teaching and learning.  Our curricular goals are to facilitate each student’s professional and personal development and to promote the highest professional standards, critical thinking, self- and other-awareness, creative problem-solving skills, life-long learning, and a commitment to serving society.

This position provides direct administrative support to the faculty and students in the School of Law’s faculty-supervised experiential learning  programs, including the Family Law Clinical Practicum and other similar curriculum,  and the School of Law pro bono program.  

Duties & Responsibilities
  • Legal Secretarial and administrative support for faculty and law students of the School of Law’s faculty-supervised experiential learning programs
    • Provide information and referrals to applicants/clients in person and over the telephone
    • Preparation of legal documents, correspondence, and forms as drafted by law faculty and students
    • Provide assistance, supervision, information and explanation to clinical practicum students, as to clinical practicum procedures; client files; drafting of various legal documents; legal process; terminology and procedures
    • Maintain filing system and client and applicant list
    • Schedule court hearings
    • Maintain office supplies and office equipment
  • Provide administrative support for faculty and law students of the School of Law’s pro bono program
    • Track student qualifications and hours on pro bono work site
    • Outreach to potential pro bono work sites
  • Provide general administrative support backup for other law school departments including the Dean’s Office and Experiential Education program
    • Answer phones
    • Greet guests
    • Other general office duties as needed
Required Competencies
  • Excellent written and verbal communication and interpersonal skills.
  • Must have the ability to develop and maintain strong business relationships and the demonstrated ability to collaborate with all levels of the law school faculty, staff and students as well as the North Dakota bench and bar by building trust and credibility.
  • Must have the ability to work independently and handle multiple priorities and deadlines simultaneously.
  • Strong customer service and technology skills.
Minimum Requirements
  • Associates Degree
  • 2 years professional experience working in a support staff position in higher education or a legal setting
  • Experience writing business letters and communicating professionally through email.
  • Experience working with MS Word, Excel, PowerPoint, and Outlook software.
  • Valid driver's license.
  • Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications
  • Two years Law office experience
Minimum Hiring Salary/Position Classification

$30,000 annual, Full-Time, Benefited

Work Schedule

8:00am-4:30pm, Monday-Friday. Occasional nights and weekends may be required.

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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