Administrative Specialist I - Division of Biology

Knoxville, TN
May 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Administrative Specialist I – Division of Biology

Regular; Full-time; MR04

The Division of Biology at the University of Tennessee, Knoxville, seeks an Administrative Specialist I who will work directly with the Heads of the Biochemistry, Cellular and Molecular Biology, Ecology and Evolutionary Biology, and Microbiology Departments, and the Director of Biology Teaching and Learning, to assist faculty and staff with all tasks required for unit functions and operation. The person will perform duties as listed below:

• Greet public in a front office setting; direct incoming calls; process mail; respond to website inquiries; create and edit correspondence; maintain office equipment; order supplies; assist building occupants with access to labs and offices; point of contact for building problems

• Maintain directory for ~ 400 faculty, staff, and graduate students for the purpose of interdepartmental communications

• Perform departmental specialist duties - process time entry, personnel, and travel transactions in IRIS for Division employees; process hiring paperwork, terminations, and searches in Taleo; process faculty appointment paperwork; maintain personnel files

• Process miscellaneous forms and transactions - Conflict of Interest forms, annual performance reviews, raise notifications, key requests, motor pool requests, petty cash reimbursements, parking tags

• Review business and personnel transactions in IRIS; assist business manager during salary budget period; assist with equipment inventory; review monthly reports to check accuracy of phone and data port charges; reconcile monthly copier charges

• Generate advising reports in ARGOS and maintain records for Biological Sciences advising staff; maintain advisee directory to notify majors of academic/employment opportunities; assist majors with questions regarding the biological sciences major; assist students with registration problems for BIOL courses; plan and administer Biology Majors’ Field Test

• Provide support for faculty teaching General Biology courses; assist with grade processing and test analysis as needed; proctor make-up exams

• Provide administrative support to the Director of Biology Teaching and Learning; assist with CIP and summer school budget planning/reporting; manage summer surplus budget; generate reports and maintain records for SACS for the Biological Sciences Major – SAIS reports, enrollment data, faculty syllabi, and grade distributions

• Process annual graduate student award applications and monetary awards

• Organize Division events – Fall welcome picnic and spring graduation picnic, retirement receptions, seminars, orientations and workshops, and other departmental functions

• Oversee biology majors study room and supervise work study students

• Other duties as assigned

Required Qualifications:
High School Diploma or equivalent, minimum 3-4 years office experience, experience with IRIS/SAP and
MS Office software

Desired Qualifications:
Effective communication skills (written and verbal)
Ability to prioritize, multi-task, and work independently and as a team member
Experience with Banner, ARGOS, and WordPress

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Division Of Biology
Schedule: Full-time
Job Posting: May 6, 2021, 8:17:26 AM

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