Administrative Specialist I - Division of Biology
- Employer
- The University of Tennessee, Knoxville
- Location
- Knoxville, TN
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Specialist I – Division of BiologyRegular; Full-time; MR04The Division of Biology at the University of Tennessee, Knoxville, seeks an Administrative Specialist I who will work directly with the Heads of the Biochemistry, Cellular and Molecular Biology, Ecology and Evolutionary Biology, and Microbiology Departments, and the Director of Biology Teaching and Learning, to assist faculty and staff with all tasks required for unit functions and operation. The person will perform duties as listed below:• Greet public in a front office setting; direct incoming calls; process mail; respond to website inquiries; create and edit correspondence; maintain office equipment; order supplies; assist building occupants with access to labs and offices; point of contact for building problems• Maintain directory for ~ 400 faculty, staff, and graduate students for the purpose of interdepartmental communications• Perform departmental specialist duties - process time entry, personnel, and travel transactions in IRIS for Division employees; process hiring paperwork, terminations, and searches in Taleo; process faculty appointment paperwork; maintain personnel files• Process miscellaneous forms and transactions - Conflict of Interest forms, annual performance reviews, raise notifications, key requests, motor pool requests, petty cash reimbursements, parking tags• Review business and personnel transactions in IRIS; assist business manager during salary budget period; assist with equipment inventory; review monthly reports to check accuracy of phone and data port charges; reconcile monthly copier charges• Generate advising reports in ARGOS and maintain records for Biological Sciences advising staff; maintain advisee directory to notify majors of academic/employment opportunities; assist majors with questions regarding the biological sciences major; assist students with registration problems for BIOL courses; plan and administer Biology Majors’ Field Test• Provide support for faculty teaching General Biology courses; assist with grade processing and test analysis as needed; proctor make-up exams• Provide administrative support to the Director of Biology Teaching and Learning; assist with CIP and summer school budget planning/reporting; manage summer surplus budget; generate reports and maintain records for SACS for the Biological Sciences Major – SAIS reports, enrollment data, faculty syllabi, and grade distributions• Process annual graduate student award applications and monetary awards• Organize Division events – Fall welcome picnic and spring graduation picnic, retirement receptions, seminars, orientations and workshops, and other departmental functions• Oversee biology majors study room and supervise work study students• Other duties as assigned
Qualifications
Required Qualifications:
High School Diploma or equivalent, minimum 3-4 years office experience, experience with IRIS/SAP and
MS Office software
Desired Qualifications:
Effective communication skills (written and verbal)
Ability to prioritize, multi-task, and work independently and as a team member
Experience with Banner, ARGOS, and WordPress
Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Division Of Biology
Schedule: Full-time
Job Posting: May 6, 2021, 8:17:26 AM
Organization
Working at The University of Tennessee, Knoxville
Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion
UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.
The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.
Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.
As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.
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