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Events and Facility Coordinator- Student Union

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Job Details

Description

                                     Position Announcement

                                     Events and Facility Coordinator, Student Union

The Division of Student Life at the University of Tennessee, Knoxville invites applications and nominations for the position of Events and Facility Coordinator. This is an exempt, 12-month, full-time, non-tenure track staff position.

The University: The University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 29,000 students, the campus is in the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university, it is committed to excellence in learning, scholarship, and engagement. In all its activities, the University aims to advance the frontiers of human knowledge and enrich and elevate society. The University values intellectual curiosity, pursuit of knowledge, and academic freedom and integrity.

The Division: The Division of Student Life is comprised of over 400 staff that serve our students through 19 departments and functions. Staff are actively engaged in the lives of our students, living and learning with them in our residence halls, student union, and other campus environments. The Division seeks candidates willing to engage, challenge, and support our students through intentional programs and services. In addition, we seek colleagues that are committed to teamwork and have a palpable passion for working with and serving all students.

The Position: The Student Union is a comprehensive department that provides an array of facilities and services in support of the University’s mission. The Events and Facility Coordinator provides daily management of the Student Union facility, ensuring a high level of customer service, active student staff supervision, as well as skilled and proactive technical support.  This role manages daily operations of the Student Union Information Desk, internal marketing program (including digital signage and display cases) provides oversight for an outdoor programming and tabling space, Union Plaza, supervises student staff and ensures facility security and emergency operations when needed. The Events  and Facility Coordinator coordinates with other Union professional staff to maintain continuity/consistency of Union services and operations; engage in pre-event planning, providing guidance and direction to users; provide and facilitate event support including audio-visual, technical, and event furniture set-up for Union users; assist with event crowd management; monitor services, safety, and security of Union; identify and resolve immediate operation issues within the facility; diffuse difficult situations with creative problem solving, making exceptions to policies/practices/procedures when appropriate; clear and secure the Student Union at closing, ensuring all facility spaces are locked; and analyze, enforce, and make recommendations regarding building policies and procedures.

The Events and Facility Coordinator manages Student Union services, such as the Information Desk, internal marketing program (including digital signage and display cases) and provides oversight for an outdoor programming and tabling space, Union Plaza. This management position schedules, trains, supervises, and evaluates student event support staff and student managers performing the above functions.

 



Qualifications
Required Qualifications:Education/Experience: Bachelor's degree plus 1-year relevant facility and/or event management experience (includes higher education masters students with anticipated Spring 2021 graduation) or 5 years full-time relevant experience including event management, facility management, and technology/audio-visual equipment

Knowledge, Skills, & Abilities:
    Ability to work with diverse constituencies; Ability to prioritize multiple work responsibilities in time-sensitive situations;Ability to work with limited supervision, supervise and delegate work to student staff;Ability to exercise good judgment, handle different situations with confidence and leadership, and be flexible;Knowledge of facility and event management;Knowledge of PC and MAC operating systems, and Microsoft Office suite;Knowledge of the role of, trends, and best practices related to student union operations, facility management, event management; Knowledge of event management software; Knowledge of audio consoles and systems, and/or theatrical lighting boards and systems; Strong interpersonal skills, including strong oral, written, and listening communication capabilities.
Preferred Qualifications: Education/Experience: Master's degree in education, student affairs, business administration, or related field and 3 years relevant facility and/or event management experience in a student union/university center. Salary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package.

Application Process: A review of all applications will begin in late mid-May 2021 and will continue until position is filled. For full consideration, applicants must electronically submit a letter of interest, resume, and the names, addresses and phone numbers of five references. All materials for the position should be submitted through the University of Tennessee Human Resources Application System.

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.

Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865) 974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.



Job: Other Services Jobs
Primary Location: US-Tennessee-Knoxville
Organization: Student Union
Schedule: Full-time
Job Posting: May 7, 2021, 6:43:09 AM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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