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Administrative Specialist III - Vc Info Infrastructure # Oit General

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description

Office of Information Technology

The University of Tennessee, Knoxville

Administrative Specialist III

Market Range:  MR06

 

 

 

Primary duties for the Administrative Specialist III position include supporting the Associate Vice Chancellor and Chief Information Officer with complex administrative and clerical duties.   

 

 

Essential Duties:

 

  • Manage the AVC/CIO’s daily schedule and calendar
 

  • Work closely with other university offices in coordinating AVC/CIO involvement in university
Events

 

  • Coordinate with staff from Memphis, Chattanooga and Martin to maintain committee participation and calendar for AVC/CIO
 

  • Schedule travel to include airline, hotel, conference registration, rental car, taxi
 

  • Work closely with OIT Leadership Team in coordinating meetings, projects, and events
 

  • Coordinate OIT-wide events to include annual staff meeting and retirement functions
 

  • Independently compose correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved
 

  • Compile, prepare, and maintain Excel reports on various projects
 

  • Manage Technology Fee website and administrative processes related to Technology Fee
 

  • Answer phones, greet visitors, and direct questions to appropriate offices for resolution
 

  • Maintain sensitive electronic and hard copy files
 

  • Complete requests and submit purchase order forms
 

  • Maintain OIT organizational chart using Microsoft Visio and keep up to date and posted on OIT website (Lisa?)
 

  • Coordinate OIT Student Scholarship Fund and Martha Bowen Scholarship Fund solicitation and other university-wide and office funding requests
 

  • Coordinate Big Orange Family Campaign; advising AVC/CIO each week with progress reports
 

  • KPB Emergency Preparedness Team coordination
 

  • Other duties as assigned
 

 

 



Qualifications
Qualifications

 

Candidate must have exceptional planning and organizational skills; ability to work on multiple projects simultaneously; ability to work independently with minimum supervision. Must be detail oriented, comfortable working with UT policies, and with meeting deadlines.  Proficient skill in Microsoft Office Suite, specifically with Microsoft Word and Excel.  Demonstrated ability to work cooperatively with representatives from all levels of staff, faculty, students, and external stockholders in person, over the phone, and in writing.   Must work well with other staff and be a team player.   UT experience preferred.  Intermediate Excel skills to include pivot tables, formulas and graphs to include trend lines. Experience with Share Point, Visio, Qualtrics and website maintenance.

Education

A high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.



Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Vc Info Infrastructure # Oit General
Schedule: Full-time
Job Posting: May 6, 2021, 2:37:36 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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