Program Coordinator, Senior (Academic Programs Officer II) - Curricular Affairs

Tucson, AZ
May 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



Curricular Affairs

Department Website Link:


UAHS - Tucson


1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights:

The University of Arizona seeks an experienced professional to provide high-level administrative support and oversight for various core program components of clinical education and the Scholarly Project program within Curricular Affairs in the College of Medicine. This role collaborates with clinical curriculum team and scholarly project members to assist in curriculum management, compliance reporting, and data tracking and monitoring. The duties and responsibilities of this role may shift within the scope of a Program Coordinator, Senior position to adapt to the needs of the department and undergraduate MD program as warranted.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work‐life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

  • Support the Program Manager (PM) for ClinicalEducation (PM) in administrative processes for the Work-Base Assessment (WBA)program (such as creation of accounts, tracking licenses), including basicmonitoring and understanding of the WBA dashboard.
  • Work with PM and Electives Director to gatherdata reports, input updates for the course catalog, monitor grade postingcompliance, and provide relevant materials to the Electives Subcommittee forenrichment electives.
  • In collaboration with the PM and AssistantDirector for Clerkship Education (AD), assist in preparing committee agendaswith meeting packet materials; create and facilitate meeting notices; keep anddisseminate minutes for Tucson Clinical Curriculum Subcommittee (TCCS) andElectives Subcommittee. Backup coverage for Executive Assistant forTucson Education Program Committee (TEPC) meeting facilitation andadministrative support.
  • Assist AD and PM with annual updates to theClerkship Manuals and individual clerkship syllabi, including uploading andmaintaining on-line versions and providing links to clerkships and theregistrar’s office.
  • Provide administrative support for CurricularAffairs oversight of regular completion of clerkship block duties to includecompliance with grade posting policies, medical student completion of patientnotes (i.e., Cerner) prior to awarding rotation grade, entry of logbooks andduty hours.
  • Provide administrative support for CurricularAffairs oversight of annual clerkship reports and processes required at thestart and end of each clerkship year. Confirm with Faculty Affairs (for UAfaculty), GME (for residents), and Clerkships (for non-U A instructors) thecompletion and storage of Teacher Learner Compacts and Clerkship JobDescriptions; annual clerkship reports; site visit tracking and reporting; andblock change forms completion and routing for approval.
  • Collaborate with PM to provide administrativesupport coverage in absence of AD.
  • Administrative support for Mask Fit process.
  • In the absence of the PM, provide coverage forexam proctoring and assume administrative duties for the Student Progress andStudent Appeals committees.
  • Coordinate distribution of forms and trackScholarly Project (SP) form completion by students and mentors, includingtracking required items by semester to ensure credit is awarded.
  • With the direction of the Director of SP, updatesyllabi and forms, ensuring they go to committee approval and Registrar in atimely manner.
  • Upload materials and sessions into MedLearn andensure ongoing maintenance of information updates and accuracy.
  • Assist with directing students to relevantresources to complete their SP.
  • Partner with the Director of SP and CurricularAffairs Assessment and Evaluation team in preparing evaluation reports andother requested data relevant to the impact of the SP.
  • Participate in program coordinator meetings.
  • Participate in curriculum planning meetings,including attending relevant committee meetings.
  • Assist SP Leadership in coordinating andscheduling meetings.

Minimum Qualifications:

  • Minimum of 3 years of relevant work experience is required.
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Preferred Qualifications:

* Intermediate to advanced experience in an academic medicine setting.* Minimum intermediate experience in MedLearn, Oasis. * Some familiarity and understanding of New Innovations and My Clinical Exchange (or similar platforms).* Advanced experience in Outlook, Excel, Word, and PowerPoint.* Demonstrated ability to triage and prioritize tasks with minimal direction.* Ability to independently research policies and protocols at national and UA levels as needed for reports, LCME accreditation documentation, and updates to medical education materials that are under the auspices of clinical education and/or scholarly project. * Intermediate to advanced skill in organizing and managing timelines and materials for department projects.* Experience liaising and communicating across all levels of hierarchy in a multi-department organization.



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:

Academic Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:


Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Academic Program Mgmt

Job Function:

Academic Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Jerie Schulz | [email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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