Research Administrator 2 (6205U) Job 18252 - ERSO

San Francisco
May 07, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Research Administrator 2 (6205U) Job 18252 - ERSO About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: 5/21/21

Departmental Overview

Engineering Research Support Organization (ERSO) supports 240+ faculty affiliated with 22 campus-wide departments, schools and colleges, with over $182 million in research awards. The mission of ERSO is to partner with all the members of the ERSO community so they can pursue world class teaching, research and public service. Our priorities are to attract, develop, and retain staff who value professional excellence and embody a service mindset; Create an infrastructure that promotes efficiency, provides transparency, and facilitates compliance; Always striving to improve through feedback from the ERSO community and campus partners. The ERSO team supports the College of Engineering, College of Environmental Design, The School of Information and various organized research units, centers and institutes.

This is a great opportunity to enter the exciting field of Research Administration in a high performance team. This position will undergo an extensive training program to ensure comprehensive understanding of the systems, procedures, policies and practices of ERSO.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. We offer the freedom to grow with career development programs as well as promote an environment of optimal health, wellness, diversity and belonging, through campus programs and work/life balance. Candidates are strongly encouraged to check out the Berkeley Workplace Culture at this link: If you are interested in learning and growing with a great team, we are interested in meeting you!


25% Under general supervision, (for the least complex awards) provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements. Limited sub-recipient monitoring and administration. Provides standard financial reports and projections.

20% Under general supervision serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of (least complex) contract and grant proposals including proposal budgets. Prepares support documents as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office. The Research Administrator (RA) oversees the process from submission through negotiation of the final award. RA will primarily submit standard, single investigator, single institution proposals.

20% Under general supervision, monitors and ensures allowability for financial transactions and expenditures. Reconciles funds, identifies and resolves discrepancies, develops financial reports and retains all necessary back up documentation. Processes non-competing continuations, supplements, sub-award requests and other award/agreement amendments. Tracks and ensures compliance with cost sharing commitments.

10% Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. Interprets research and fiscal policies. Ensures complete and accurate collection of research administration activity at all stages of the contract and grant life cycle.

10% Under general supervision (for the least complex awards) prepares the close-out activities including: final projection of, subcontracts, personnel, and recurring expenses. In conjunction with faculty and Team Lead guidance, submits NCE request via SPO as necessary and initiates fund changes or expense transfers. Finally, completes CGA closeout report and monitors general ledger until all chart strings are invalidated.

5% Applies professional concepts to provide monthly financial reports, projections, analyze spending and recommend adjustments. Prepares basic statistical reports upon request.

5% Seeks information to maintain current knowledge on compliance regulations in all areas of research administration.

5% Assists in support of audit as directed by senior staff. Serves as the liaison to Faculty for the Campus-Reporting Systems (i.e. ERS).

Required Qualifications

    Excellent communication skills, both verbal and written.

    Familiar with generally accepted accounting, fiscal and reporting principles.

    Demonstrates a service mindset.

    Ability to problem solve and recommend solutions.

    Excellent organization and time management skills.

    Possesses a self-starter and resourceful attitude.

    Demonstrates effective interpersonal skills to interact with diverse individuals and groups.

    Ability to learn and stay current with compliance regulations in all areas of research administration.

    Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

    Familiarity working with computer and information management systems.

    Ability to perform financial analysis and customized reporting.

    Experience with financial reporting tools

    Demonstrated competence in the use of spreadsheet and database software for financial analysis, fiscal management including projections, and budgeting and financial reports.

Preferred Qualifications

    Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities preferably in a university environment.

    Familiarity with Uniform Guidance and principles of cost accounting standards. ,

    Familiarity with most common sponsored award mechanisms.

    Familiarity with applicable compliance requirements related to the use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

    Familiarity in utilizing Cal Answers reports or similar experience using other financial reporting tools.

    Bachelors degree in related area and/or equivalent experience/training.

    One year experience in research contract and grant management preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

*The hourly salary range designated for this position: $27.00 - $30.00; however, starting salary will be commensurate with experience.

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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