Career Services Administrative Coordinator, Penn Law

Job description



Career Services Administrative Coordinator, Penn Law

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Career Services Administrative Coordinator, Penn Law

Job Profile Title
Administrative Coordinator

Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making Penn Law an extraordinarily supportive academic community for its scholars and students alike.
Penn Law staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.
Reporting to the Executive Director for the Office of Career Strategy (OCS), the Career Services Administrative Coordinator provides a welcoming environment to students and serves as a first point of contact for employers and other visitors to Penn Law's Office of Career Strategy. The role provides senior administrative and project support for the programs and services of the office, including interview programs, job posting and employer events, student and alumni counseling appointments, marketing and communications, resource and program development, and data collection. This is a regular full-time position, which is expected to be on site, with limited flexibility for work from home in accordance with Law School and University guidelines during the pandemic.

Job Description

Responsibilities Include:

Coordinate and serve as the point person for all on-campus and regional interview programs; manage data and analytics that result from these programs:

  • Support all on-campus interview and regional interview programs, in both virtual and in-person formats, under the direction of the Private Sector Recruiting leader, and other department members responsible for these programs.
  • Manage employer registration, as well as the application process for all students participating in these programs.
  • Manage the Symplicity database, overseeing the bidding process and creating schedules; corresponding with vendors as needed. Provide students with logistical information to participate in on campus and regional interview programs.
  • Assist with all day-of program needs.
  • Organize student and employer data for participating students.
  • Facilitate allocation of these tasks as appropriate to work study and other temporary support staff and ensure their completion.


Coordinate, and serve as the point person for, job postings and employer recruiting events, ensuring consistency, accuracy, and compliance:
  • Manage posting of opportunities for Penn Law students and graduates to the Symplicity data base, ensuring timely and accurate posting that comply with OCS policies, maintenance of postings and removal of expired postings.
  • Facilitate employer registration and update contacts as needed. Correspond with employers as needed to post their jobs, ensuring a professional and welcoming experience for them.
  • Manage and organize employer in-person and virtual events, including, e.g., assisting with scheduling event, assisting employers with planning in advance of the events, greeting employers when they arrive, assisting with setting up and breaking down events, and receiving and returning employer promotional materials.
  • Facilitate allocation of these tasks as appropriate to work study and other temporary support staff and ensure their completion.


Assist in the development and delivery of CP&P student programs and services, and CP&P departmental processes and resources.
  • Assist with design and production of program resources, including, e.g. power point presentation, resource guides, handouts, webinars, and video tutorials, as well as the communications to students to promote such events.
  • Assist with the development and maintenance of student resources, including, e.g. online career services guides and templates, and alumni contact information.
  • Maintain and organize departmental SharePoint site. Compile and maintain department resources, processes and procedures in a manner that is accessible to all team members.


Welcome & assist students and visitors to the Office
  • Serve as first representative of the Office to students, employers and other OCS guests by providing welcoming and responsive assistance, both to those entering the Office and to those communicating via phone, email, and other media.
  • Assist students with basic question regarding events and resources, logging into Symplicity, and scheduling time with counselors.
  • Manage the systems and processes for scheduling appointments with OCS counselors.
  • Facilitate allocation of these tasks as appropriate to work study and other temporary support staff and ensure their completion.


Coordinate and lead the distribution and dissemination of all OCS marketing and communications, ensuring accuracy and timely delivery
  • Manage communications and dissemination of information to students, including delivering messages through specialized email software and technology platforms, maintaining the OCS bulletin board, designing and delivering newsletters, and supporting social media platforms.
  • Collaborate with communications department and other law school peers to learn, share information, and ensure consistent practices.
  • Maintain OCS website and related social media platforms.


Manage the collection and reporting of student employment data:
  • Manage data collection process for post-graduate employment data for all reporting requirements (e.g., NALP, ABA, US News & World Report).
  • Assist in collection and tracking of current student employment outcomes.
  • Prepare surveys and analyze data reported by students for various purposes including evaluating effectiveness of career services provided and understanding geographic and practice area interests of students.



OTHER DUTIES AS ASSIGNED

Qualifications:

EDUCATION/EXPERIENCE: A high school diploma or GED and five to seven years of experience, or equivalent combination of education and experience, are required; a college degree and a minimum of two years of increasing responsibility, preferably in higher education, are strongly preferred.

PROVEN ABILITY TO:
  • Coordinate and serve as the point person for all on-campus and regional interview programs, manage data and analytics that result from these programs
  • Coordinate, and serve as the point person for, job postings and employer recruiting events, ensuring consistency, accuracy, and compliance
  • Assist in the development and delivery of CP&P student programs and services, and CP&P departmental processes and resources.
  • Welcome & assist students and visitors to the Office
  • Coordinate and lead the distribution and dissemination of all OCS marketing and communications, ensuring accuracy and timely delivery
  • Manage the collection and reporting of student employment data
  • Perform other duties as assigned


KNOWLEDGE OF UNIVERSITY SYSTEMS HELPFUL. COMMITMENT TO THE PENN LAW IDEALS REQUIRED.

A cover letter is required with job application.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Law-School/Career-Services-Administrative-Coordinator--Penn-Law_JR00031863





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Job No:
Posted: 5/7/2021
Application Due: 5/7/2033
Work Type: Full Time
Salary: