Student Affairs Coordinator - Carle Illinois College of Medicine (143626)

Job description


Student Affairs Coordinator

Carle Illinois College of Medicine

University of Illinois at Urbana-Champaign

The Student Affairs Coordinator will have a primary responsibility to support the student experience, oversee and assist with the development of various communications, support service learning and community engagement activities, and provide assistance with financial wellness and scholarship activities.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit

Duties and Responsibilities:

Wellness and Mental Health

  • Assist the Director of Student Affairs in support of the student experience.
  • Oversee student well-being programming including the Annual Student Wellness Retreat, Wellness Wednesdays, Suicide Awareness, and financial education workshops.
  • Serve as the Carle Illinois Liaison to the counseling center and other wellness resources.
  • Serve as the Carle Illinois Student Affairs representative on relevant university and college committees.
  • Serve as the primary contact for the student wellness leaders and the student mentoring program.
  • Assist on projects and initiatives at the direction of the Director of Student Affairs

Student Services, Communication, and Support

  • Assist the Associate Dean for Student Affairs in developing and overseeing the Annual Student Support Survey including preparing analysis, reports, and presentations.
  • Oversee the updating of “They Said, We Did” document with tracks student concerns and questions and the response from the College, which is posted on Carle Illinois Intranet.
  • Assist the Associate Dean for Student Affairs in supporting Carle Illinois Student Government and their initiatives and programs.
  • Oversee the production of the Student Affairs Newsletter and other communications to students.

Service Learning and Student Community Engagement Activities

  • Assist the Associate Dean for Student Affairs in developing and maintaining the infrastructure for service learning and community volunteering opportunities for medical students.
  • Collaborate across the college and university support student’s engagement and volunteer opportunities within the local and regional communities.
  • Oversee requirements for activities involving minors, health screenings, and other activities with additional training to ensure medical students are compliant.
  • Support the Associate Dean for Student Affairs in developing reports and presentations for internal and external stakeholders.
  • Assist in developing and delivering trainings.

Financial Education and Scholarship Committee

  • Assist the Director of Student Affairs and Associate Dean for Student Affairs to coordinate comprehensive financial education program in collaboration with the Office of Student Financial Aid.
  • Identify and distribute external scholarship opportunities to medical students, as well as support their applications including reviewing personal statements and coordinating letters of recommendations.
  • Support the administration of the scholarship committee including collecting, analyzing, and presenting data.

Other Closely Related Duties

  • Special Projects for any office area within Student Affairs and other duties as assigned.
  • Maintain appropriate confidentiality of work- and education-related information and materials.
  • Engage in and support learning in accordance with related student and patient regulations and ethical norms, such as FERPA and HIPAA.
  • Foster a culture of diversity and inclusion within the college.
  • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations; champion positive inter-professional relationships bridging the college.

Education Qualifications:

  • Bachelor's degree required.
  • Master’s degree preferred.

Experience Qualifications, required:

  • Two years of experience working in an academic and or higher education environment.
  • Demonstrated experience in internet-based communications and current social media, word processing, database, and spreadsheet software.

Experience Qualifications, preferred:

  • Medical education experience.
  • Project management training and/or experiences.

Knowledge, Skills, and Abilities:

  • Must be willing to learn all aspects of the college's strategic approach to curriculum, research, diversity and inclusion, and collaboration, including engineering-based medical education in the context of the Carle and Illinois private/public relationship.
  • Must be willing to learn and respect University policies and Liaison Committee on Medical Education standards.
  • Strong interpersonal and communication skills that incorporate tact and diplomacy, with the ability to effectively cultivate relationships.
  • Ability to work on multiple projects and successfully establish priorities, with a high degree of accuracy and attention to detail.
  • Strong ability to work independently and collaboratively and demonstrate initiative and good judgement in order to analyze and investigate a variety of questions and problems.
  • Excellent organizational analytical and creative problem-solving skills.
  • Demonstrated competency in independent completion of planning, organization, and execution of events.
  • A strong work ethic, an approachable leadership style, and a consistent focus on the college's immediate and strategic goals.
  • Ability to maintain the highest standards regarding confidentiality of all student and curriculum related information.
  • Knowledge of student privacy regulations (FERPA).

Salary and Appointment Information

This is a full-time, Civil Service Program Coordinator position appointed on a 12 month service basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications.

Applications must be received by May 24, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials for all degrees attained including bachelor’s degree (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Wil Myers at [email protected]. For questions about the application process, please contact IHR at 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:Carle IL COM Category:2-Administrative Title:Student Affairs Coordinator - Carle Illinois College of Medicine (143626) Open Date:05/06/2021 Close Date:05/24/2021 Organization Name:Carle IL COM Administration




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Job No:
Posted: 5/7/2021
Application Due: 5/24/2021
Work Type: Full Time