Skip to main content

This job has expired

Student Affairs Coordinator - Carle Illinois College of Medicine (143626)

Job Details

Description:

Student Affairs Coordinator

Carle Illinois College of Medicine

University of Illinois at Urbana-Champaign

The Student Affairs Coordinator will have a primary responsibility to support the student experience, oversee and assist with the development of various communications, support service learning and community engagement activities, and provide assistance with financial wellness and scholarship activities.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit http://go.illinois.edu/EEO.

Duties and Responsibilities:

Wellness and Mental Health

  • Assist the Director of Student Affairs in support of the student experience.
  • Oversee student well-being programming including the Annual Student Wellness Retreat, Wellness Wednesdays, Suicide Awareness, and financial education workshops.
  • Serve as the Carle Illinois Liaison to the counseling center and other wellness resources.
  • Serve as the Carle Illinois Student Affairs representative on relevant university and college committees.
  • Serve as the primary contact for the student wellness leaders and the student mentoring program.
  • Assist on projects and initiatives at the direction of the Director of Student Affairs

Student Services, Communication, and Support

  • Assist the Associate Dean for Student Affairs in developing and overseeing the Annual Student Support Survey including preparing analysis, reports, and presentations.
  • Oversee the updating of “They Said, We Did” document with tracks student concerns and questions and the response from the College, which is posted on Carle Illinois Intranet.
  • Assist the Associate Dean for Student Affairs in supporting Carle Illinois Student Government and their initiatives and programs.
  • Oversee the production of the Student Affairs Newsletter and other communications to students.

Service Learning and Student Community Engagement Activities

  • Assist the Associate Dean for Student Affairs in developing and maintaining the infrastructure for service learning and community volunteering opportunities for medical students.
  • Collaborate across the college and university support student’s engagement and volunteer opportunities within the local and regional communities.
  • Oversee requirements for activities involving minors, health screenings, and other activities with additional training to ensure medical students are compliant.
  • Support the Associate Dean for Student Affairs in developing reports and presentations for internal and external stakeholders.
  • Assist in developing and delivering trainings.

Financial Education and Scholarship Committee

  • Assist the Director of Student Affairs and Associate Dean for Student Affairs to coordinate comprehensive financial education program in collaboration with the Office of Student Financial Aid.
  • Identify and distribute external scholarship opportunities to medical students, as well as support their applications including reviewing personal statements and coordinating letters of recommendations.
  • Support the administration of the scholarship committee including collecting, analyzing, and presenting data.

Other Closely Related Duties

  • Special Projects for any office area within Student Affairs and other duties as assigned.
  • Maintain appropriate confidentiality of work- and education-related information and materials.
  • Engage in and support learning in accordance with related student and patient regulations and ethical norms, such as FERPA and HIPAA.
  • Foster a culture of diversity and inclusion within the college.
  • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations; champion positive inter-professional relationships bridging the college.

Education Qualifications:

  • Bachelor's degree required.
  • Master’s degree preferred.

Experience Qualifications, required:

  • Two years of experience working in an academic and or higher education environment.
  • Demonstrated experience in internet-based communications and current social media, word processing, database, and spreadsheet software.

Experience Qualifications, preferred:

  • Medical education experience.
  • Project management training and/or experiences.

Knowledge, Skills, and Abilities:

  • Must be willing to learn all aspects of the college's strategic approach to curriculum, research, diversity and inclusion, and collaboration, including engineering-based medical education in the context of the Carle and Illinois private/public relationship.
  • Must be willing to learn and respect University policies and Liaison Committee on Medical Education standards.
  • Strong interpersonal and communication skills that incorporate tact and diplomacy, with the ability to effectively cultivate relationships.
  • Ability to work on multiple projects and successfully establish priorities, with a high degree of accuracy and attention to detail.
  • Strong ability to work independently and collaboratively and demonstrate initiative and good judgement in order to analyze and investigate a variety of questions and problems.
  • Excellent organizational analytical and creative problem-solving skills.
  • Demonstrated competency in independent completion of planning, organization, and execution of events.
  • A strong work ethic, an approachable leadership style, and a consistent focus on the college's immediate and strategic goals.
  • Ability to maintain the highest standards regarding confidentiality of all student and curriculum related information.
  • Knowledge of student privacy regulations (FERPA).

Salary and Appointment Information

This is a full-time, Civil Service Program Coordinator position appointed on a 12 month service basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications.

APPLICATION PROCEDURES:
Applications must be received by May 24, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials for all degrees attained including bachelor’s degree (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Wil Myers at wmmyers@illinois.edu. For questions about the application process, please contact IHR at 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:Carle IL COM Category:2-Administrative Title:Student Affairs Coordinator - Carle Illinois College of Medicine (143626) Open Date:05/06/2021 Close Date:05/24/2021 Organization Name:Carle IL COM Administration

Organization

Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.

Faculty

A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering. 

Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

Academic Resources

Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.

Research

Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

Undergraduate Education

The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

The Arts

A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture. 

Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/

As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

How can we appreciate difference to make a difference?

Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

Learn more about how Inclusive Illinois promotes diversity here.

Commitment to Equal Opportunity

The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert