Academic Partnerships Coordinator - School of Social Work, Office of Workforce Research and Dev...

Job description


Academic Partnerships Coordinator

School of Social Work

Located Statewide Illinois

The University of Illinois Urbana-Champaign is seeking dynamic professionals to join a partnership between public university social work programs and the Office of Workforce Research and Development (WRD).

The Academic Partnerships Coordinator will assist the Associate Director of the Academic Partnerships Program with overseeing and implementing the daily programmatic operations of the University Partnership Program, the Academic Internship Program, the Job Shadowing Program, the Graduate Public Service Internship (GPSI) Program, the development and/or implementation of any Title IV-E recruitment, retention, and training programs, and any other Academic Partnership Program related deliverables. This may include the direct supervision and oversight of Academic Partnership support staff as needed.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Responsibilities and Duties:

Program Coordination:

  • Serve as a program liaison with the Illinois Department of Children and Family Services (IDCFS), public and private universities affiliated with IDCFS, private child welfare agency managers as needed, and the DCFS Office of Learning and Professional Development.
  • Assist the Associate Director with evaluating operational efficiency and effectiveness, making recommendations for change, and implementing approved recommendations.
  • Ensure program meets obligated program deliverables and expectations through assisting the Associate Director with the day to day operations.
  • Report to Associate Director on outcome of all programmatic deliverables, staff development, and evaluative measures and outcomes related to university partnerships, academic internships, job shadowing, GPSI Program, and other programs that fall under the umbrella of the Academic Partnerships Program.
  • Collaborate with DCFS Office of Employee Services as well as universities in recruiting and placing academic interns and job shadows in appropriate field placements within DCFS offices. Manage intern and job shadow applications, process background checks, maintain records, and make determinations on internship application and placements. Facilitate DCFS administrative applications for GPSI’s and monitor the interview, placement, reporting, and billing processes.
  • Establish linkages with DCFS Administrators and Managers who accept, approve, or supervise internships as well as university field directors, and process and respond to all university and field issues related to the Academic Internships. Assist in the processing of DCFS/University Affiliation Agreements, Memorandums of Understanding, and Certificates of Completion. Assist in the recruitment, onboarding, development, and support of social work divisions and related majors of study in educational institutions where the content of Illinois’ Child Welfare Fundamentals and Placement/Permanency Foundation Training curricula are taught.
  • Establish linkages with university partners who offer DCFS child welfare courses as part of the University Partnership Program. Represent DCFS at university and community recruitment events, help plan and conduct the Annual University Partnership Program Meeting and Training.
  • Conduct Annual Reviews/Site Visits with partner universities, and participate in programmatic meetings.
  • Represent Associate Director by serving on various committees, work groups, and management of special projects as assigned.
  • Participates in departmental objectives and long-range planning.

Training Delivery:

  • Process and respond to all university issues and questions related to the University Partnership or to DCFS training curriculum.
  • Assist with planning and conducting training events for DCFS field instructors and University Partnership professors.
  • Participate in development of DCFS curriculum and exams, OLPD training delivery as needed, prepare and facilitate Training of Trainers for DCFS University Partnership course instructors and university administrators as needed, coaching instructors in DCFS exam preparation and exam failure reviews, facilitating training of DCFS internship field instructors as needed, and other training duties as assigned.
  • Utilize Site Monitoring visits to assess fidelity to curriculum and examination that is part of the DCFS child welfare training series.
  • Statewide and overnight travel is required.

Workforce Development:

  • Maintain connection with students and field supervisors within the Academic Internships program to ensure compliance with program, internship and job shadowing requirements, as well as connecting DCFS academic interns and UP Program participants with subsequent child welfare employment opportunities upon graduation to help fill child welfare job vacancies.
  • Tracking professional transcript reviews for University Partnership Program graduates who follow through with employment in the field of Illinois Child Welfare and assist in accommodating their remaining training needs.
  • Assist the Associate Director and OLPD with any ongoing assessment, prospective analysis, and subsequent development of ongoing Title IV-E proposal(s) that seek to increase the preparation of potential employees to the workforce through ongoing education of students in the university partnership program as well as child welfare staff following their obtainment of employment.

Data Management:

  • Promote and ensure team quality assurance and improvement by overseeing the collection, storage, access to, analysis, and display of programmatic data.
  • Evaluation of outcome and efficacy data to track and analyze trends that lead to actionable ideas around workforce recruitment.
  • Support the Associate Director with composing program protocols, DCFS procedures, program SOP’s, and management reports.
  • Collaborate and assist in the administration, evaluation and quality assurance of all university partnership, academic internships, job shadowing, GPSI and other programs.
  • Assist with various financial operations of the unit, advise on budget preparation as required.


  • In conjunction with the Associate Director, manages operational tasks and provides direct supervision, oversight, and leadership as needed for any potentially assigned direct report support staff (either permanently or intermittently) in the ongoing process of the program.
  • Coordinates the recruitment, training, and management of work assigned to direct report staff.

Minimum Qualifications:

A Master’s degree in Social Work or related Human Services field and professional experience of two or more years in public or private child welfare services required. Preference given for professional experience of two or more years with child welfare training facilitation or instructional design; professional experience of teaching Child Welfare or DCFS Foundation Curriculum at the university level; professional experience of working in internship program at the university or agency level; and/or experience in additional education programs and meeting activities. Preference given for Licensed Direct Service Child Welfare Employee (CWEL) under DCFS Rule, Part 412; Online Instruction Design certification.

Knowledge, Skills, and Abilities:

Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. Demonstrate business, planning, organizing, decision making and problem-solving skills. Strong time management, organizational, and written and verbal communication skills. Ability to exercise judgment and discretion in assisting in the development, implementation, and interpretation of department policies and procedures. Requires ability to develop and maintain effective, cooperative working relationships between universities, child welfare agencies, all units and divisions of DCFS, and outside constituency groups. Understanding of child welfare organizational and university related issues and cultures. A basic understanding of populations served by child welfare services, and the roles and duties of child welfare staff. Ability to utilize various computer software packages, such as Microsoft Excel, Zoom, Outlook, Word, Adobe, etc.

Environmental Demands:

This is complex and detailed work involving multiple professional relationships with Administrative or Executive level personnel, university agreements, grant programs, and detailed record keeping. Statewide and overnight travel is required.

This is a full-time (100%), twelve-month non-tenure track academic professional position located statewide in Illinois. The position is grant-funded and renewal is contingent upon availability of funds. Salary is competitive and commensurate with qualifications. The proposed start date is as soon as possible after the closing date. Interviews and hires may occur before the closing date; however, all applications received by the closing date will receive full consideration.

To ensure full consideration complete applications must be submitted by May 24, 2021. Please create your candidate profile at and upload a cover letter, resume, and the name, address, and phone numbers of three references.

For further information regarding application procedures, you may contact [email protected]. You may also visit for additional information.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

College Name or Administrative Unit:School of Social Work Category:5-Education and Student Services Title:Academic Partnerships Coordinator - School of Social Work, Office of Workforce Research and Development (145196) Open Date:05/06/2021 Close Date:05/24/2021 Organization Name:Child Welfare Partnerships




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Job No:
Posted: 5/7/2021
Application Due: 5/24/2021
Work Type: Full Time