School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Apply project management knowledge, technical and interpersonal skills, and project management tools and techniques to meet the project requirements of medium to large projects that are the coordinated activities of more than one functional group in Communications, Meetings and Events, and Faculty Research.

Work Performed

• Develop and coordinate the DUHS Implementation Science Advisory Committee. The purpose of this group is to connect innovation in palliative care across DUHS. This position will specify committee tasks and processes for synergy of palliative care implementation projects. This position will be responsible for recruiting members, communication between members and palliative care leadership, and oversee ongoing work of the committee
• Partner with principal Investigators, individually or through working groups, to develop, refine, and implement ideas for QI projects. Detailed tasks will include vetting and aligning project ideas with the palliative care population health mission and working with investigators on project design, evaluation, and implementation. This position will be responsible for ensuring project rigor in design and measurement allowing results to inform clinical practice and generate actionable data.
• Oversee QI projects through regular meetings with PIs, developing and meeting project timelines, including schedules of PDSA cycles, if appropriate, or examining other evaluation strategies. Evaluation strategies, developed with project teams will include outcomes and project targets meaningful to both the health system and the relevant evidence base.
• Create surveys (e.g. needs assessment) with content based on leadership and stakeholder input. This position will be responsible for developing the survey administration strategy (i.e. sampling, respondent group targets, and liaison with data management or statistical groups), and appropriate platform, such as Qualtrics. This position will be responsible for summarizing results and presenting them to key palliative care leadership. Subsequently, the individual will work with leadership to discuss strategy for initiatives based on survey results.
• Provide 'Just-In-Time' training to project teams on the use of basic and standard processes and tools.
• Coordinate and guide abstract development/submission for regional/national meetings and peer-reviewed journals. Will be responsible for ensuring that project results are communicated effectively with local and national audiences.
• When needed, conduct independent, in-depth data analytics with appropriate follow-up such as root cause analysis and action planning to recommend and implement modifications to improve the effectiveness of indicated interventions
• Will be involved in the preparation of budgets; forecast, monitor, verify and reconcile expenditure of budgeted funds as appropriate.
• As an overseer of QI projects, represent, as needed, the assigned programs through serving on committee and attendance at professional meetings.
• Conducting project learning reviews and identifying and sharing best practice across the organization/department.
• Project management and project team leadership: Draft project proposals, including pricing and schedules for medium to large projects.
• Plan, lead, and facilitate regular cross-functional project team meetings. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key players and team members (writers, editors, graphics, and production) and document these details using tools such as work breakdown structures or outlines.
• Develop communication plans with the project team.
• Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them. Maintain risk and issue logs. Monitor schedules, issue logs and risk management plans and provide warnings of serious deviations or variations that may compromise project results.
• Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets.
• Act as liaison between all parties concerned to address proposed modifications to project scope, schedule, or budget and influence to minimize changes. Work with functional managers to resolve schedule and resource conflicts. Escalate difficult project issues as appropriate. Arrange and maintain relevant outsourcing relationships, maintain records of expenses and track milestones and/or percent complete for contracted work, and inform accounting as these levels are attained so invoices can be sent to sponsors and payments to contractors can be approved in a timely manner.
• Travel, as needed, to attend client meetings or provide oversight and assistance for off-site projects e.g. continuing education programs or expert meetings between academics and the other industries (i.e. pharmaceutical companies, etc.).
• Perform any other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training:

Bachelor's degree. Additional training in Project Management or related training is desired.

Experience:

Two years of experience in project management, with increasing scope and independence.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

N/A

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.