Financial Analyst

US-NJ-Princeton

Job ID: 2021-12687
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement

Princeton University

Overview

Princeton University seeks an experienced, dedicated professional to fill the role of Financial Analyst in the Facilities Department, Facilities Finance Capital Projects (FFCP). This is a three-year assignment with the possibility of extension. Under the direction of the FFCP Finance Manager, the Financial Analyst supports budget processing, analysis, and reporting needs for the management of capital projects from design through close out for both new construction and renovations. This position will serve as a financial liaison between FFCP, Office of Capital Projects (OCP), project managers and various University financial units. This position will work closely with over 20 Program and Project Managers within OCP throughout each project lifecycle, and will function as a key player in the communication of the project funding process. Given our rapidly changing environment, flexibility and the ability to adjust priorities autonomously is essential. Responsibilities will also include training and guiding project managers throughout the OCP Financial processes.

With a staff of over 700 spread across 9 departments and 20 shops, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution. Facilities utilizes an operating budget of over $120 million, a capital program expending nearly $300 million a year, and an annual Major Maintenance program of $45 million. The Facilities Finance Capital Projects (FFCP) group, embedded within the Facilities Finance and Administrative Services department is responsible for providing shared services to all Facilities clients as well as the broader university.

Responsibilities

Reporting/Project Management Support, projected at 60%:

• Assist project managers and project teams in establishing project budgets, forecasting final cost and contingency management.
• Assist in the creation of executive level project summary reports from inception through close out.
• Ensure accurate and consistent financial information across varied reports, for a variety of audiences.
• Generate periodic status and variance reports, and any reports requested on an as needed basis.
• Assemble data from multiple sources to deliver accurate, concise financial information to all levels of the project team up to the Executive Sponsor level.
• Assist Project and Program Managers with the preparation of project documentation for all funding requests, including funding sheets and project overview documentation.
• Coordinate Operations and Maintenance compilation, when required.

Data Review/Clean Up, projected at 30%:

• Monitor project financials to ensure data has been processed properly and work with the appropriate departments to have data corrected. This includes ensuring appropriate use of account codes and verifying that expenses are accurately applied to projects.
• Request and monitor encumbrance closures.
• Review and processing of project financial requests for processing within our Capital Project Management System (dashboard).
• Request budget loads as projects are Authorized and Approved.

Project Manager Training, projected at 10%:

• Train new and existing project managers on OCP processes and financial software and websites, when required.

Qualifications

Essential Qualifications

• Bachelor’s degree
• 3 to 5 years of relevant work experience in establishing project budgets.
• The ability to prioritize work with multiple deadlines and priorities across Program groups.
• The candidate will exhibit flexibility and have strong communication and interpersonal skills.
• Advanced Excel skills, including work with large data sets, tables, and multiple data sources.
• Familiarity with other Microsoft Office applications, and database query and reporting packages.
• Demonstrated experience handling potentially sensitive and confidential information.
• Refined writing and other communication skills to convey complex and potentially confusing information in a straightforward and professional manner.
• Ability to quickly learn new systems and technical programs.

Preferred Qualifications

• Experience in the design and construction environment.
• A Bachelor’s degree in engineering, business administration, or finance is preferred.

This position is deemed essential and may require the individual to be available on site or remotely during University holidays/closures.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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