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Graduate Program Coordinator - Chemical and Biomolecular Engineering (144228)

Job Details

Description:

Graduate Program Coordinator

Department of Chemical and Biomolecular Engineering

University of Illinois at Urbana-Champaign

The Graduate Program Coordinator will administer the programs that support Chemical & Biomolecular Engineering graduate students to the successful completion of their degrees and develop and implement recruiting procedures and materials.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

DUTIES AND RESPONSIBILITIES

  • Administer the department’s graduate program. Serve as primary point of contact for current graduate students regarding department and campus policies and procedures. Manage Graduate Student Handbook.
  • Organize and oversee graduate recruiting visits for prospective students. Prepare preliminary budget for activities and work with the Graduate Committee to review and finalize. Recruiting events may require oversight during evenings and weekends. Make reservations for restaurants and hotels, aid visitors with travel arrangements, and help resolve travel issues during the visit.
  • Manage the graduate admissions process for the department’s graduate student applications for the Ph.D. program and joint degree programs in chemical engineering. Serve as primary contact for prospective graduate students. Determine admissions eligibility and recommendation to the Chair of the Graduate Recruiting Committee regarding limited status admissions and the formulation of department funding and admission offers.
  • Review degree audits, and theses. Coordinate petition completions and submissions, and graduate student annual reviews. Coordinate qualifying exams, preliminary exams, and the final thesis defense processes. Update graduate student database and requirement spreadsheets. Monitor student registration and grade assignments.
  • Coordinate the department advising process for incoming and current graduate students in collaboration with the Director of Graduate Studies. Serve as point of contact for incoming graduate students to orient them with the campus, and the community. Advise incoming students about general program requirements, and answer questions regarding applications for housing, insurance, and student benefits.
  • Advise and aid in the planning and coordination of graduate student events, including the Graduate Student Research Symposium, welcome events for incoming students, and other department approved activities of the Graduate Student Advisory Committee (GSAC).
  • Monitor graduate student appointments. Prepare rating forms for graduate students receiving fellowships or needing courtesy waivers. Ensure graduate students register for and attend required teaching assistant training.
  • Manage the admission, immigration, orientation, and matriculation of new graduate students. These activities will include managing the distribution and processing of foreign national documents (I-20, DS-2019) while accounting for lengthy visa approval processes. Certify that admission and enrollment processes are accurate and that students arrive for departmental orientation activities.
  • Serve as department liaison for cross-campus committees involving the departmental office and the Graduate College, Admissions and Records, Minority Affairs, Student Affairs (domestic and international), School of Chemical Sciences, and other College, campus, and department offices.
  • Work with ChBE administration to prepare proposals for support of the graduate program, for internal programs like training grants, the block grant from the graduate college, and from corporate partners and foundations.
  • Manage and resolve complex problems and confidentiality issues involving admission of graduate students, releasing educational record information.
  • Coordinate efforts to enhance diversity of our graduate student body. Work with the graduate program committee regarding the department’s participation in graduate recruiting events at conference of minority serving professional organizations.
  • Coordinate EPI tests and TA orientation for international students and teaching assistants, ensuring all students take and pass. Manage ESL tutoring for current graduate students.
  • Coordinate collection of nominations for graduate fellowships (internal, graduate college, LAS, COE, etc.) Work with ChBE administration to determine availability of fellowships. Research and identify fellowship opportunities on campus (e.g., Graduate College, LAS, COE)
  • Work with faculty and graduate students to increase number of graduate students supported by external fellowships and to develop processes for awarding departmental fellowships to the most deserving students. Research and identify fellowship opportunities off campus (e.g., NSF, NIH, NASA, and others) and make recommendations for opportunities and coordinate applications of graduate students.
  • Coordinate the recruiting process for the department. Research and develop new recruitment practices, propose new content to update brochures, videos, etc. Coordinate with communications staff to effectively use online resources such as department webpage, Facebook, LinkedIn. Organize and plan traditional recruitment efforts, such as booths at professional conferences. Update and provide recruitment materials for these events. Coordinate with campus and College of Engineering programs (e.g., ASPIRE, MERGE) on efforts to recruit underrepresented groups.
  • Manage and update content of the department website pertinent to the Graduate Program, which includes descriptions of program requirements, department personnel, and research activities. Post information to electronic bulletin boards (Compass/Canvas).
  • Other duties as assigned by the Head, the Director of Graduate Studies, Graduate Admissions Chair, and the Graduate Program Committee.

QUALIFICATIONS

Required:

  • Bachelor’s degree in engineering, chemistry, business administration or related field.
  • Two years of managerial experience in an office setting.
  • Demonstrated experience working with people from diverse backgrounds.

Preferred:

  • Experience coordinating and hosting large (50+) events.
  • Experience in higher education and student services.

Successful candidates will have:

  • Working knowledge of state, federal, private, and institutional policies and procedures.
  • Ability to interpret and administer policies.
  • General familiarity of graduate education programs, and program requirements and expectations.
  • Working knowledge of and adherence to state, federal, private, or institutional policies and procedures.
  • Working knowledge of the University of Illinois.
  • Ability to interpret and administer policies.
  • Proven track record of customer services with particular emphasis on interactions with faculty and graduate students.
  • Ability to prepare reports and proposal with minimal oversight.
  • Must be results oriented with strong organizational and time management skills.
  • Strong interpersonal, written and oral communication skills.
  • Awareness of, and sensitivity to, cultural and linguistic differences.
  • Commitment to diversity and inclusion.

SALARY AND APPOINTMENT INFORMATION

This is a full-time Civil Service Program Coordinator position appointed on a 12 month service basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by May 17, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials for bachelor's degree (required) and (if applicable) master's degree or higher (unofficial transcripts or diploma may be acceptable) and names/contact information for three professional references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, please contact Leslie Chenoweth, lchenowe@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:Liberal Arts and Sciences Category:2-Administrative Title:Graduate Program Coordinator - Chemical and Biomolecular Engineering (144228) Open Date:05/03/2021 Close Date:05/17/2021 Organization Name:Chem and BioMolec Engr

Organization

Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.

Faculty

A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering. 

Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

Academic Resources

Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.

Research

Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

Undergraduate Education

The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

The Arts

A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture. 

Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/

As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

How can we appreciate difference to make a difference?

Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

Learn more about how Inclusive Illinois promotes diversity here.

Commitment to Equal Opportunity

The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

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