Director of University Policies and Governan
TITLE: Director of University Policies and Governance DEPARTMENT: Office of the President
REPORTS TO: University President
EFFECTIVE DATE: TBD
EMPLOYMENT STATUS: Full-time
EMPLOYMENT CLASSIFICATION: Exempt
PRINCIPAL PURPOSE OF JOB: Working in the Office of the President, this position serves as a key facilitator in the development, review, and dissemination of institutional policies and policy revisions. Coordinates across constituencies and various policy owners to ensure appropriate stakeholders are involved in the development and revision of campus-wide policies. Serves as a subject-matter expert to University administrators and constituents regarding policy development processes and ensures policies are well-defined and accessible to the campus community to enable compliance.
SCOPE OF RESPONSIBILITY: The Director of University Policies and Governance is responsible for University Regulations (policies, rules, guidelines, procedures) that impact the entire University: Human Resources, Faculty Senate, students and employees, and small units (e.g., grant programs) and large units (e.g., extension). The Director of University Policies and Governance has a comprehensive understanding of the campus polices and Kentucky Revises Statutes, including how multiple regulations interact in all of these contexts, as well as how the policies intersect with State and Federal laws and regulations.
ESSENTIAL JOB FUNCTIONS:
In collaboration with the President and University Management Team Serves as a primary point-of-contact regarding the University's policy development and revision process; advises on the possible interaction between proposed policies with other existing policies outlined the Gold Book and Kentucky Revised StatutesDraws on this comprehensive understanding in order to help draft and revise regulations; to advise policy owners/officers on proposals; and to ensure regulations are consistent and clear, as well as equitable and inclusiveResearches and analyzes policy concepts, complex policy issues, possible legal implications, and the impact of proposed policies and policy revisions on key areas of the institution; consults with subject-matter experts, including the Office of the University Counsel and other organizational units, as neededAssists with the policy development process by ensuring consistency and avoiding duplication or conflicts among policies; identifies policies, procedures, processes or practices that could be revised, simplified, eliminated, or created to better meet the needs of the University communityDrafts and/or oversees the development of policy drafts for review and approval; coordinates submission of policies to the appropriate administrators for review and approvalCommunicates policy changes and revisions to the campus community and retains appropriate records within the policy libraryEnsures policies are published in a timely manner and in a format that is user-friendly, consistent, and compliant with public record requirements; maintains a schedule for the routine review and revision of existing policiesAdvises sponsors of new/revised regulations and provide drafting and editing supportAdvises campus senates regarding new or revised regulation proposals and the review processAdvises University committees, Colleges, Departments, Centers, Institutes, Human Resources, Student Affairs, and other offices as needed on regulatory proposals and the review processIdentifies areas of policy that need revision and reach out to policy owners to initiate the process of revisionEnsures documentation is consistent and adhere to State and Federal regulationsSupports units when State or Federal changes require regulations adoption or revisionInfluences and partners with a senior leader to define a city, state, and national policy strategy aligned with the strategic plan to advance government relationsDevelops internal capacity to conduct independent research and policy analysisRemains informed and responsive in strategy and communication to policy developments that impact the campus and present opportunities to take a leadership positionMeasures the effectiveness of policy work/initiatives; define and lead change to meet objectivesEffectively collaborates with the Brand Identity, Human Resources, and related units to facilitate policy positioning and compliance by increasing the engagement of stakeholdersServes as an ambassador of the campus mission and policy priorities in governmental settings; develops and maintains relationships across constituent groups (Board of Regents, staff, legislative, etc.)Other related tasks as assigned
QUALIFICATIONS:Juris Doctor or Master’s degree in public policy, public administration, political science, or related fieldAt least 5 years of relevant experience in nonprofit or public sectorIn-depth understanding of the city, state, and federal legislative processesStrong, proactive project management skills with solid experience managing and coordinating research projects, policy analysis, and high-impact activitiesA strategic, tactful, self-aware, and authentic leader able to influence at the functional and organizational levelsEntrepreneurial, flexible, creative, energetic, hardworking, and unafraid of challenges.
KNOWLEDGE, SKILLS, and ABILITIES:Demonstrates critical thinking, creative problem-solving, and exceptional organizational skills to accomplish goals efficiently and collaboratively.Advanced knowledge of and skill in the development of institutional policies and procedures documentation applicable to a public sector environment.Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.Knowledge of federal, state, and local regulations, guidelines, and standards in the area of expertise.Skill in organizing resources and establishing priorities.Ability to use independent judgment and to manage and impart confidential information.Ability to evaluate and edit the content, structure, and format of a range of written material.Demonstrated ability to develop tactical plans, and prioritize and organize projects to meet deadlines.Ability to organize and coordinates the work of committees and other types of task groups.Ability to interpret and communicate policies, regulations, and procedures to students, faculty, and staff.Records maintenance skills. SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities.
PHYSICAL REQUIREMENTS:No or very limited physical effort required.No or very limited exposure to physical risk.Work is normally performed in a typical interior/office work environment.
Disclaimer -- This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
KENTUCKY STATE UNVERSITY is an Equal Opportunity EmployerThe functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform
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