Skip to main content

This job has expired

Director of University Policies and Governan

Employer
Kentucky State University
Location
Frankfort, KY

View more

Executive Administration Jobs
C-Level & Executive Directors
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

TITLE: Director of University Policies and Governance                                                              DEPARTMENT: Office of the President                                         

REPORTS TO: University President

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time                                                         

EMPLOYMENT CLASSIFICATION: Exempt             

                      

PRINCIPAL PURPOSE OF JOB:  Working in the Office of the President, this position serves as a key facilitator in the development, review, and dissemination of institutional policies and policy revisions. Coordinates across constituencies and various policy owners to ensure appropriate stakeholders are involved in the development and revision of campus-wide policies. Serves as a subject-matter expert to University administrators and constituents regarding policy development processes and ensures policies are well-defined and accessible to the campus community to enable compliance.

 

SCOPE OF RESPONSIBILITY: The Director of University Policies and Governance is responsible for University Regulations (policies, rules, guidelines, procedures) that impact the entire University: Human Resources, Faculty Senate, students and employees, and small units (e.g., grant programs) and large units (e.g., extension). The Director of University Policies and Governance has a comprehensive understanding of the campus polices and Kentucky Revises Statutes, including how multiple regulations interact in all of these contexts, as well as how the policies intersect with State and Federal laws and regulations.

  

ESSENTIAL JOB FUNCTIONS:

In collaboration with the President and University Management Team  

  • Serves as a primary point-of-contact regarding the University's policy development and revision process; advises on the possible interaction between proposed policies with other existing policies outlined the Gold Book and Kentucky Revised Statutes
  • Draws on this comprehensive understanding in order to help draft and revise regulations; to advise policy owners/officers on proposals; and to ensure regulations are consistent and clear, as well as equitable and inclusive
  • Researches and analyzes policy concepts, complex policy issues, possible legal implications, and the impact of proposed policies and policy revisions on key areas of the institution; consults with subject-matter experts, including the Office of the University Counsel and other organizational units, as needed
  • Assists with the policy development process by ensuring consistency and avoiding duplication or conflicts among policies; identifies policies, procedures, processes or practices that could be revised, simplified, eliminated, or created to better meet the needs of the University community
  • Drafts and/or oversees the development of policy drafts for review and approval; coordinates submission of policies to the appropriate administrators for review and approval
  • Communicates policy changes and revisions to the campus community and retains appropriate records within the policy library
  • Ensures policies are published in a timely manner and in a format that is user-friendly, consistent, and compliant with public record requirements; maintains a schedule for the routine review and revision of existing policies
  • Advises sponsors of new/revised regulations and provide drafting and editing support
  • Advises campus senates regarding new or revised regulation proposals and the review process
  • Advises University committees, Colleges, Departments, Centers, Institutes, Human Resources, Student Affairs, and other offices as needed on regulatory proposals and the review process
  • Identifies areas of policy that need revision and reach out to policy owners to initiate the process of revision
  • Ensures documentation is consistent and adhere to State and Federal regulations
  • Supports units when State or Federal changes require regulations adoption or revision
  • Influences and partners with a senior leader to define a city, state, and national policy strategy aligned with the strategic plan to advance government relations
  • Develops internal capacity to conduct independent research and policy analysis
  • Remains informed and responsive in strategy and communication to policy developments that impact the campus and present opportunities to take a leadership position
  • Measures the effectiveness of policy work/initiatives; define and lead change to meet objectives
  • Effectively collaborates with the Brand Identity, Human Resources, and related units to facilitate policy positioning and compliance by increasing the engagement of stakeholders
  • Serves as an ambassador of the campus mission and policy priorities in governmental settings; develops and maintains relationships across constituent groups (Board of Regents, staff, legislative, etc.)
  • Other related tasks as assigned

  • QUALIFICATIONS:

  • Juris Doctor or Master’s degree in public policy, public administration, political science, or related field
  • At least 5 years of relevant experience in nonprofit or public sector
  • In-depth understanding of the city, state, and federal legislative processes
  • Strong, proactive project management skills with solid experience managing and coordinating research projects, policy analysis, and high-impact activities
  • A strategic, tactful, self-aware, and authentic leader able to influence at the functional and organizational levels
  • Entrepreneurial, flexible, creative, energetic, hardworking, and unafraid of challenges.
  •  

     

    KNOWLEDGE, SKILLS, and ABILITIES:

  • Demonstrates critical thinking, creative problem-solving, and exceptional organizational skills to accomplish goals efficiently and collaboratively.
  • Advanced knowledge of and skill in the development of institutional policies and procedures documentation applicable to a public sector environment.
  • Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
  • Knowledge of federal, state, and local regulations, guidelines, and standards in the area of expertise.
  • Skill in organizing resources and establishing priorities.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to evaluate and edit the content, structure, and format of a range of written material.
  • Demonstrated ability to develop tactical plans, and prioritize and organize projects to meet deadlines.
  • Ability to organize and coordinates the work of committees and other types of task groups.
  • Ability to interpret and communicate policies, regulations, and procedures to students, faculty, and staff.
  • Records maintenance skills. 
  • SUPERVISORY RESPONSIBILITY 

  • This position has no supervisory responsibilities.  

  • PHYSICAL REQUIREMENTS:

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.
  •  

     

    Disclaimer -- This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.



     

    KENTUCKY STATE UNVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
    Frankfort
    Kentucky
    40601
    US

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert