OFFICE SUPPORT ASSISTANT IV #00025098
Full/Part Time: Full-Time
Job ID: 36517
Office of Development
Open Until Filled
Full Time/Part Time
Full Time, Benefit Eligible
- Provides administrative support for multiple Development Officers.
- Interacts with major donors, corporations and foundations, S&T alumni, and the campus community in order to schedule meetings, compile reports and proposals, and assist with projects.
- Coordinates travel arrangements, builds trip binders, and gathers relevant travel information for respective Development Officer’s professional travel plans.
- Prepares and processes respective Development Officer’s expense reports for development related expenses and travel reimbursement.
- Manages various calendars, assisting with time management for multiple Development Officers.
- Manages office supplies, ordering, stocking, and organization of supply room.
- Schedules meetings, including securing location, coordinating logistics, creating and distributing agendas as well as meeting materials.
- Researches and organizes data to prepare complex reports, presentations, summaries of various materials, as well as compose and edit a variety of textual correspondence.
- Answers multiline phones, greets visitors, and responds to office inquiries.
- As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and vision of University Advancement.
- High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary
- Strong analytic and time management skills, as well as excellent organizational and interpersonal skills.
- The ability to manage multiple projects simultaneously while exhibiting strong attention to detail.
- Proficiency in Microsoft Office Suite (Outlook (including calendar), Word, Excel, PowerPoint).
- Ability to quickly learn new computer programs specific to departmental needs.
- This position provides support to senior-level team members and assists with highly visible complex scenarios. Demonstrated experience with travel arrangements, managing multiple calendars, preparing meeting agendas and synthesizing data/information is preferred.
- This position will work with both internal and external constituents, therefore strong professional, interpersonal communications skills (oral, written, in-person) are highly sought. Confidentiality is essential.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
The University of Missouri is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
EEO IS THE LAW
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