Assistant Legal Counsel for Research, Export Controls and Compliance

Job description

Posting Number:


Job Title:

Assistant Legal Counsel for Research, Export Controls and Compliance

Position Number:






Position Type:

Professional Staff


Non-Union Non-Classified Staff

Pay Grade Level:


Pay Grade Range:

Salary commensurate with education and experience

Status :

Calendar Year, Full-time, Permanent


Research Office and Office of General Counsel


Please note: Job applications must be submitted directly online only at: (

Campus Location:


Grant Funded:


Job Description Summary:

APPLICATION DEADLINE: The search will remain open until the position has been filled. First consideration will be given to applications received by May 17, 2021. Second consideration may be given to applications received by May 27, 2021. Applications received subsequent to second consideration date (May 27, 2021) may not be given full consideration.


Assist the VP, Research and Economic Development and the Office of the General Counsel in providing legal services for research, sponsored programs and international transactions and compliance, including export controls compliance, for the University community.

Duties and Responsibilities:


Assist the General Counsel in providing legal services, and providing compliance guidance to the Division of Research and Economic Development; including drafting and reviewing University research, data use and sponsored projects related contracts and agreements, leading or assisting in the development, revision and administration of University and Board policies and procedures in designated areas, for the VP, President and the Board; advise research related committees; assist in interactions with sponsors and external regulatory agencies as needed; and perform legal research and prepare legal memoranda, as needed to support these functions.

In the area of Export Controls, responsible for establishing, implementing, maintaining, and enforcing University-wide export compliance policies, procedures and guidelines designed to meet or exceed the requirements of various federal laws governing the export of goods, technology, and information, including compliance with ITAR, EAR and OFAC regulations.

Develop and maintain close working relationships with faculty, staff, and senior administration to establish, implement and enforce guidelines and procedures designed to minimize the impact on University operations and maximize export compliance efforts of the University.

Promulgate and implement procedures for exports, deemed exports travel and shipping.

Conduct export control analysis of individual projects, technologies and foreign visitors to the university. Work with faculty to understand the technology, personnel and facilities involved and to determine whether a technology control plan is needed. File formal commodity jurisdiction determinations or export license with federal agencies, as needed.

Maintain export control documentation, including license determinations and technology control plans. Serve as the point of contact for records during federal audits and inspections.

Serve as primary point of contact for legal advice, resources, education, and coordination of export control compliance, including regular screening activities, as well as faculty and staff education and outreach concerning export compliance and related topics.

Serve as the Empowered Official on all ITAR-related matters, including but not limited to preparing and submitting export license applications and advising on ITAR regulations.

In the area of Research, Sponsored Programs, International Collaborations, Security and Integrity & Data Use, assist in further developing strategies to address foreign influence and research security, development of policy and procedure related to faculty disclosure of foreign affiliations, recommending preventive measures, and monitoring progress.

Work closely with the Facilities Security Officer (FSO)and the Director of Defense Sector Research & Development (URI Research Foundation) to develop or manage strategies to address foreign influences and research security, development of policies and procedures related to faculty disclosure of foreign affiliation, recommending preventative measures, and monitoring progress.

Serve as Data Custodian for Military Critical Technical Data (DD2345).

Draft, review and negotiate sponsored program and sponsored research related agreements and sub-agreements, contract, and federal and state grants and contracts and subcontracts language to ensure research studies will be conducted in accordance with all applicable contractual, state, and federal requirements and university policies.

Participate in grant and contract negotiation with sponsors and assist in resolving issues arising in connection with grant applications and awards and the administration of grants, contracts and other sponsored research and program agreements.

Serve as a legal resource and advisor on all federal and state contractual and regulatory issues related to federal and state grants and contracts, especially including the federal requirements for grants and contracts in the OMB Uniform Guidance, in federal sponsor terms and conditions, and the Federal Acquisition Regulations (“FAR”) and Defense Federal Acquisition Regulations (“DFAR”).

Provide legal advice and services related to international research collaborations and sponsored programs conducted in whole or in part in foreign countries, including in the areas of contracting, foreign law compliance, employment and materials and data exchange issues.

Research and keep abreast of all applicable rules, laws and policies concerning higher education research related contracts and make recommendations to update forms, procedures, and standard agreement templates.

Assist the Office of Research Integrity (ORI) with research compliance, as required.


Perform other related duties as required.


Personal computers, printers; word processing, spreadsheet and database software. License to practice law in the state of Rhode Island and be a member of the Rhode Island Bar Association at the time of appointment or, within one year from said date, if also a member in good standing of the bar of any other state, be eligible to register with the Rhode Island Supreme Court as an “in-house counsel.”

Required Qualifications:


1.Graduation from an accredited law school.

2.Minimum of five years’ experience as a practicing attorney.

3.Minimum of five years of direct relevant experience representing a large university or similar complex organization, laboratory or institution.

4.License to practice law in the state of Rhode Island and be a member of the Rhode Island Bar Association at the time of appointment or, within one year from said date, if also a member in good standing of the bar of any other state, be eligible to register with the Rhode Island Supreme Court as an “in-house counsel”.

5.Demonstrated experience in promulgating public sector policy.

6.Demonstrated experience in on-line legal research and writing.

7.Demonstrated strong interpersonal and verbal communication skills.

8.Demonstrated proficiency in written communication skills.

9.Demonstrated supervisory experience.

10.Demonstrated ability to interpret institutional policies, plans, objectives, as well as governmental rules and regulations and communicate the interpretation to others.

11.Demonstrated computer experience.

12.Demonstrated ability to work with diverse groups/populations.

13.Demonstrated collaborative and flexible work style.

14.Willingness to take on a wide range of responsibilities.

15.Must be a U.S. citizen, a permanent resident alien of the United States, or a protected individual as defined by 8 U.S.C. 1324b(a)(3) in order to pass and maintain a U.S. government security clearance.

16.Demonstrated experience implementing policies and procedures related to export control regulations (e.g., International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), and Office of Foreign Assets Control (OFAC).

17.Demonstrated knowledge of the databases and electronic systems required to implement regulations (e.g., Visual Compliance, DS-4076 CJ Determination Form, SNAP-R, D-Trade).

Preferred Qualifications:


1.An advanced degree (Master’s or Ph.D.) in a scientific or engineering field.

2.Either a minimum of three years’ experience working with export compliance programs at a university, research organization or industry, OR Export Compliance Professional accreditation.


Environmental Conditions:

This position is not substantially exposed to adverse environmental conditions.

Posting Date:


Special Instructions to Applicants:

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) Other – References – the names and contact information of three professional references (pdf doc).

Quicklink for Posting:




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Job No:
Posted: 5/5/2021
Application Due: 8/3/2021
Work Type: Full Time