Admissions Manager

Job description

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Office of Medical Education

Academic Services Program Manager / Admissions Manager

Position #783411 – Requisition #21141

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Medical Education has an opening for a full-time University Staff (unclassified) Academic Services Program Manager (Admissions Manager) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:

The position holder will operate at a high level, with responsibilities for planning, decision-making and execution of critical events.  The work requires a large degree of independence and an ability to interact with the UME Director, OSL Associate Dean, Assistant Deans and other members of the Medical Education leadership team. The successful candidate will be an energetic, ethical, and collaborative professional with a team approach to problem-solving and the proven communication, presentation, leadership, management, and planning skills necessary to collaborate productively with a diverse group of staff, faculty, students and the community. A commitment to diversity and an understanding of and commitment to medical education and the medical school experience are essential.

 

ACADEMIC SERVICES PROGRAM MANAGER (2245)

 

Academic Services Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the development and implementation of processes consistent with college, school or departmental strategies and processes.  These positions may supervise others.

Supervision Received

This position reports directly to the UME Program Director.

Supervision exercised

Admissions Professional

Sr. Admissions Specialist

The Admissions Program Manager will be responsible for the assignment, timeliness, and soundness of the work product of the direct reporting staff. The authority to hire, evaluate, resolve grievances and initiate disciplinary action will be part of the supervision exercised.

Examples of Work Performed

Admissions Management:

            

Supervision 25%

  • Oversee and coordinate the front-line customer service activities of Admissions staff, to include the provision of in-person and telephone information services to current students, and faculty and other members of the public.
  • Supervise two exempt professionals on the Admissions Team that includes annual evaluations, quarterly coaching sessions, progressive discipline measures, job description management, recruiting, and onboarding as appropriate.
  • Supervise the daily operations of the Admissions Team.
  • Provide leadership and supervision, training, direction, problem solving, team building and evaluation of staff.
  • Develop and set priorities for staff, working with the leadership team
  • Inspire a collaborative spirit and encourage faculty and staff to think of personal responsibilities in the context of the whole office function.
  • This position will be responsible for building out process maps for the annual operations within the office.
Admissions Process Oversight (25%)

  • The position holder will manage all admissions interview days, second look day, the Admissions Committee retreat, orientation, and recognition events.
  • Manage 125+ interviewers for prospective students
  • Demonstrated ability to interact with highly educated professionals including physicians, PhDs, university faculty and staff as well as prospective applicants, current students, faculty, and alumni
  • The position holder will have significant responsibility for the development and management of the interview process for the School of Medicine MD program, including both applicants and interviewers, serving as the primary liaison between applicants and interviewers during the admissions season. 
  • The position holder will be responsible for managing the process of the interview day, scheduling over 700 applicant interviews and more than 10 interview days. 
  • The position holder will be expected to work with the Associate Dean, Assistant Dean and Director to design and implement processes for the interviews and to start the process of collection of data, preparing statistical reports relating to overall recruitment management strategies. 
  • Oversee the data including projections and trends for applications and matriculation rates.
  • In conjunction with the Assistant Dean of Admissions, maintain accurate records of disbursement for the Dean’s Distinguished Scholarships 
Admissions Scholarship Management (10%)

  • Serve on the Scholarship Committee and chair the Dean’s Distinguished Scholarship Committee.
  • Work with the OME Financial Analyst to ensure scholarship documentation is maintained and students awards are processed accurately;
 

Management of Budget Admissions: 20%
 

    Manages the operating budgets of the Admissions Office. Analyzes and forecasts expenditures for Admissions in order to advise the Assistant and Medical Education Leadership regarding budget.In adherence with University procurement policies, this position will oversee the procurement transactions for the Admissions Team (i.e. Concur approvals and CU Marketplace approvals)Makes decisions about appropriate use of speed types and funds with an understanding of complex financial reporting system.Understanding of the Concur system and knowledge of appropriate state and university regulationsManages other Admissions staff who have P-Card access in reconciling their accounts monthly and making appropriate decisions regarding which components of the operating budget are to be used for the expenses.Produces monthly and/or as needed reports in order to provide guidance and to make recommendations regarding the status of the budget.
Administrative Leadership Support: Office of Student Life & Admissions – 20%
 

  • Provide leadership and supervision, training, direction, problem solving, team building in conjunction with Program Manager of Student Life.
  • The position holder will work closely with the various Deans and UME Program Director to ensure efficient work flow in the office, act as a primary resource for communication with applicants and other constituents.
  • The position holder will provide leadership for other staff in the office and will participate in a team effort to insure the smooth operations of the office.
  • The position holder will serve as an expert consultant regarding state and university rules and regulations regarding events and processes.
  • Establishes and documents best practices and standard operating procedures relevant to core work responsibilities.
  • Participate and present at OME quarterly meetings.
  • Performs other duties as assigned to support various initiatives.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $51,677 to $65,733.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Qualifications
Minimum Qualifications:

  • Bachelor’s degree or related experience
  • 3 years of experience in a full-time professional admissions, student affairs, academic services or related experience
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

  • Master’s Degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • Experience with events management
  • Experience with university procurement and financial systems, policies and procedures
  • Experience working with graduate level students
  • Experience with working with student leaders
  • Experience working with medical school admissions
Knowledge Skills and Abilities



Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 4, 2021
Unposting Date: Ongoing

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 5/5/2021
Application Due: 8/3/2021
Work Type: Full Time
Salary: