Administrative Assistant / Editorial Assistant
Administrative Assistant / Editorial AssistantDepartment:
Libraries UGA PressAbout the University of Georgia:
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department:
Since its founding in 1938, the primary mission of the University of Georgia Press has been to support and enhance the University’s place as a major research institution by publishing both outstanding works of scholarship by writers throughout the world and books of interest to general readers. The Press has been a member of the Association of American University Presses since 1940 and is the largest book publisher in the state. The Press currently publishes 60 new books a year and has over 1,800 titles in print. The Press is also a founding partner of the New Georgia Encyclopedia, the state’s award-winning online reference work on the people, places, events, and institutions of Georgia.College/Unit/Department website:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
M-F; 8 hrs/dayAdvertised Salary:
05/03/2021Open until filled:
YesProposed Starting Date:
06/15/2021Location of Vacancy:
Athens AreaEEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Preferred Qualifications:
Six months of experience working or interning at a university press, book publisher, or nonprofit.Position Summary:
The Administrative Assistant / Editorial Assistant is an energetic and highly organized individual who provides administrative support for the UGA Press business unit and editorial and clerical support for the UGA Press acquisitions editorial unit. The Administrative / Editorial Assistant reports to the UGA Press Chief Financial Officer. When performing editorial assistance the position works under the direction of the Acquisitions Coordinator.
Since its founding in 1938, the primary mission of the University of Georgia Press has been to support and enhance the University’s place as a major research institution by publishing both outstanding works of scholarship by writers throughout the world and books of interest to general readers. The Press has been a member of the Association of American University Presses since 1940 and is the largest book publisher in the state. With a full-time staff of 26 publishing professionals, the Press currently publishes 60-70 new books a year and has over 1,500 titles in print. The Press is also a founding partner of the New Georgia Encyclopedia, the state’s award-winning, online only, multimedia reference work on the people, places, events, and institutions of Georgia.Knowledge, Skills, Abilities and/or Competencies:
•Aptitude and/or familiarity with accounting practice.
•Adaptability: Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of difference people and situations.
•Collaboration: Facilitates open and effective communication, cooperation, and teamwork within and outside of one’s own team; respects the needs and contributions of others.
•Collegiality: Being helpful, respectful, approachable, and team-oriented; building strong working relationships and a positive work environment.
•Communication: Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters, and proposals while using appropriate vocabulary and grammar.
•Computer proficiency: Successfully uses multiple software programs independently. May include Microsoft Office (PowerPoint, Word, Excel), Microsoft Teams, Elan and Informer, email and web browsers, and publishing systems/databases.
•Efficiency/Dependability: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
•Ethics and Integrity: Follows through on commitments; incorporates honesty, respect, and fairness in daily actions in accordance with the UGA Press’s Code of Conduct.
•Initiative: Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results.
•Judgment: Demonstrates logic, rationality, and objectivity; shows common sense; uses all available information to make educated decisions.
•Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that involve special attention and focuses on key tasks when faced with limited time and/or resources; displays consistency and success in adhering to deadlines.
Typical for Office environmentIs driving a responsibility of this position?:
NoIs this a Position of Trust?:
NoDoes this position have operation, access, or control of financial resources?:
NoDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
NoCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Under the direction of the Acquisitions Coordinator, provides administrative and editorial support for acquiring editors, including:
•Soliciting peer reviews.
•Sending proposals and manuscripts for external review.
•Preparing art logs and permissions inventories.
•Transmitting final manuscripts to the managing editor.
•Communicating with authors and readers.
•Helping to prepare launch forms, board reports, budgets, and contract requests.
•Maintaining and updating database records.
•Acting as the point person for Biblio queries.
As administrative assistant: provides administrative assistance to the Chief Financial Officer, including:
•Managing office inventory of new titles received.
•Ordering and distributing office copies and maintaining archive of new titles.
•Recording payments received in spreadsheets stored in Microsoft Teams site; calculating subsidiary rights and permissions payments due to author.
•Assisting business staff in analyzing data on a variety of reports for decision making.
•Assist with filing and other clerical duties.
Maintains flexibility and awareness of changes and needs in the organization by assuming similar duties and responsibilities as assigned.Percentage of time: