Office Manager

Job description

Role Title:

Admin and Office Spec III

Role Code:




Pay Band:


Working Title:

Office Manager

Position Number:



Northern VA Community College


NV280-Provost Loudoun

Work Location:

Loudoun - 107

Hiring Range:

$45,000 - $54,914

Emergency/Essential Personnel:


EEO Category:


Full Time or Part Time:

Full Time

Work Schedule:

Monday-Friday 8:00-4:30 PM, occasional Sat (once per semester).

Sensitive Position:


Job Description:

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports

General Description: To provide administrative support to the Division Dean, Division Associate Deans, and
full-time and part-time faculty/staff in the Mathematics, Sciences, Technologies, and Business division, and to manage the daily workflow, ensuring that the office is operating in an efficient manner. This position requires critical thinking, troubleshooting, and organizational skills. Supervision of full-time administrative assistant(s).

Special Assignments:

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications:

Required KSAs: Ability to work both collaboratively and independently. Both a pleasant, welcoming manner and a strong customer service orientation are essential. Position requires a high degree of professionalism, judgment, discretion and tact in dealing with students, faculty members, staff, and members of the community.
Competencies: Computer literate, including knowledge of software systems such as SIS, FIS, AIS, HRMS, Image Now and Chrome River. Proficient in MSWord, Excel, PowerPoint, and Adobe Acrobat. Familiarity with Access. Skills: Office management skills, outstanding organizational skills, exceptional interpersonal skills, self-starter, strong written and oral communication skills, and excellent customer service. Abilities: Ability to perform detail work with numerical and qualitative data, ability to work with faculty and students. Ability to prioritize and complete multiple tasks and to supervise office operations. Knowledge of accounts payable and purchasing.

Associate’s degree in a relevant field or combination of equivalent applicable experience or training or education. Significant years of experience in a demanding office environment, requiring comprehensive knowledge of business practices.

Preferred Qualifications:

Experience in providing effective direct support to an executive is strongly preferred. Previous experience in higher education or office management. Significant office management experience including scheduling and directing daily work priorities

Operation of a State Vehicle:


Supervises Employees:


Required Travel:


Posting Number:


Recruitment Type:


Number of Vacancies:


Job Open Date:


Job Close Date:


Open Until Filled:


Agency Website:

Background Check Statement Disclaimer:

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:

EEO Statement:

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement:

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement:

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting:




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Job No:
Posted: 5/4/2021
Application Due: 5/9/2021
Work Type: Full Time