Administrative Support Specialist - Advanced

Job description

Job Title:

Administrative Support Specialist - Advanced

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Health Sciences

Classification Title:

10422 Admin Support Specialist

Competency Level:

3 - Advanced

Working Title:

Administrative Support Specialist - Advanced

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$31,200 - $50,876

Anticipated Hiring Range:

$31,200 - $50,418

Salary Grade Equivalency:


Work Schedule:


Work Hours:

8 am -5 pm

Position Location (City):


Job Category:

Staff - Office/Clerical

Organizational Unit Overview:

The Division of Health Sciences is the largest and most complex division within the University, employing more than 700 EPA employees and approximately 1,700 SPA employees. The Division is composed of numerous Centers, Institutes, and agencies such as the East Carolina Heart Institute and Eastern Area Health Education Center, the Colleges of Allied Health Sciences and Nursing, the School of Medicine, the School of Dentistry, and the Laupus Health Sciences Library. In addition to the academic and administrative responsibilities of the division, the four professional schools provide clinical services throughout eastern North Carolina in a variety of settings and venues. This position is located in the School of Dentistry and will report to the Associate Dean for Student Affairs.

Job Duties :

The Office of Student Affairs within the SoDM provides a comprehensive array of specially tailored services for prospective and enrolled students. Within this programmatic structure reside functions related to student recruitment and admissions, a broad range of student services offerings, student counseling services, and support for student financial aid.

The person in this position has to have a thorough working knowledge of the operational details and policies and procedures for each area. In assuring that all of these functions operate smoothly in meeting the needs of prospective and enrolled students, faculty, staff, and external stakeholders, this position serves as a resource for researching and responding to atypical situations and questions that fall outside of the parameters of normal policies and procedures. This position works closely with the SoDM’s Director of Admissions in managing the complex operations of the student admissions process. In order to facilitate the admissions program, the position requires a unique combination of strong analytical and technical skills and outstanding interpersonal and communication skills.

Minimum Education/Experience:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

License or Certification required by statute or regulation:


Preferred Experience, Skills, Training/Education:

Bachelor Degree in Business, Communications, Management or Similar Degree
Experience with Mac OS
Experience in Higher Education Student Affairs or professional students proficiency in Microsoft Office
Excellent computer and database management skills
Experience with developing reports
Experience in University/Higher Education setting
Excellent interpersonal and communication skills necessary to work with diverse groups

Strong organizational skills, attention to detail, and the capacity for managing several tasks simultaneously
Flexibility and the ability to meet respond to requests and provide information and services within tight time parameters
Exceptional oral and written communication skills
The ability to create and maintain a spirit of cooperation, support, and understanding for working and relating well to people with different backgrounds, cultures, education, and environment.

License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.




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Job No:
Posted: 5/4/2021
Application Due: 5/10/2021
Work Type: Full Time