Electronic Resources Assistant

Job description

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Job No: 511273
Work Type: On Campus
Location: Normal, Illinois

Title: Electronic Resources Assistant

Employee Classification: Senior Library Specialist

Department: Milner Library

Campus Location: Normal, IL

General Summary

This position will work closely with the Electronic Resources Librarian to maintain the library’s electronic resources and their data throughout the electronic resources lifecycle. This position will assist the Electronic Resources Librarian in processing and maintaining purchases, renewals, and cancellations of electronic resources, including collecting and organizing licensing details. This position is also responsible for troubleshooting electronic resource problems for the ISU community, performing electronic portfolio maintenance in the library’s unified resource management system, and maintaining Milner Library's electronic resources records. This position will also assist in maintenance of other electronic resources systems, including the electronic resources Sharepoint page, Teams channel, and user authentication system. This position is also responsible for collection of electronic resources use statistics, working closely with the Electronic Resources Librarian to collect data which accurately reflects use of our electronic resources, is reported for national standards, and informs financial decisions for library collection development.

Required Qualifications

1. High school graduation or equivalent

2. Any combination totaling 2 years from the following categories:
(a) work experience in a library or equivalent setting.
(b) college course work in any field as measured by the following conversion table or its proportional equivalent
- 30 semester hours equals six months
- 60 semester hours or an Associate's degree equals one year
- 90 semester hours equals eighteen months
- Bachelor’s degree (120 semester hours) equals two years
- Master’s degree or higher equals four years

3. A total of 2 years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.

Desired Qualifications

1. Working knowledge of library computer systems, software, and reference tools. The most important of these are related to:
- Electronic resource management (i.e., CORAL)
- Our unified resource management system, Ex Libris' Alma
- Our discovery system, Ex Libris’ Primo VE
- Our authentication platform, EBSCO’s Open Athens.

2. Broad knowledge of office and administrative software (e.g., Microsoft Office Suite, Teams, Sharepoint, email, etc.), high comfort level with Microsoft Excel, and prior experience with OCLC and subscription vendor-related tools like EBSCOnet.

3. Familiarity with the OpenURL Standard, COUNTER standard for electronic resources statistics, and the electronic resources lifecycle.

4. Excellent written and verbal communication skills with internal and external contacts.

5. Strong organizational and problem-solving skills, attention to detail, accuracy, analytical thinking, and ability to work well in a team environment.

6. Ability to accept and adapt to changes in standards, rules, and procedures.

Work Hours

8:00am-4:30pm, Monday through Friday

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Distinguish colors on a monitor.
2. Move wheeled book trucks weighing up to 75 pounds when loaded with books.
3. Move about the library as needed to complete day-to-day work.
4. Remain at a workstation for extended periods.

Proposed Starting Date

June 2021

Salary Rate / Pay Rate

$18.28 - $18.93 per hour

Required Applicant Documents

Cover Letter
Reference List

PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

In order to be eligible for Veteran's Preference points on the exam, a copy of your DD-214 must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Contact Information for Applicants

Kira Shelton
Human Resources
[email protected]
(309) 438-2120

Important Information for Applicants

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 05/03/2021 07:55 AM CST
Application Closes: 05/16/2021 11:55 PM CST




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Job No:
Posted: 5/4/2021
Application Due: 5/16/2021
Work Type: Full Time