Undergraduate Academic Advising Associate

Job description

Position Title:

Program Adviser

Position Number:


Working Position Title:

Undergraduate Academic Advising Associate

Posting Type:

Civil Service






Curriculum and Instruction

Primary Function:

The individual serves as the primary departmental advisor for candidates in C & I’s undergraduate middle level teaching and learning program and off campus elementary cohort licensure programs regarding all aspects of academic progress. Specifically, the advisor systematically monitors and guides candidate academic progress and inquiries and provides referrals to other university departments, offices, and outside licensure agencies. He or she assists and/or coordinates program, departmental, or on and off- campus wide candidate recruitment of future candidates for both programs. He or she also systematically counsels candidates regarding admission, retention, graduation, and licensing requirements. The individual interacts with faculty and academic/administrative professionals to assist candidates on and off-campus to maintain and enhance student support services. He or she also maintains contact with and provides candidate referrals to various offices in the College of Education and the University, College Relations, appropriate state agencies, other departments, the Office of Registration and Records, and the Office of Educator Licensure & Preparation. The advisor remains current with and proficient in State of Illinois teacher licensure policies, process and requirements for both program areas. He or she works under the direction and supervision of the department chair.

Unique Position Responsibilities:

•This position involves being the sole and primary academic advisor for two very different, unique, and distinct programs. The advisor keeps accurate records using Navigate or identified system for both groups of candidates needed for accreditation and licensure reporting and provides information to the Chair as needed for reports.
•The MLTL is unique as it an interdisciplinary program which collaborates with four (4) content departments (English Language Arts, Math, Science and Social Science) for a major focus and ten departments (Health Education, Art, Spanish, Special Education, Family and Consumer Science, Mathematics, Physical Education, Science, Social and Science)for a minor academic focus. Each candidate must select a major and a minor in a content area. There is an additional endorsement in ESL optional for this group of candidates. Therefore, the advisor must be knowledgeable about requirements across all of these departments for all majors and minors for middle level teaching and learning candidates in addition to Illinois State Department of Education requirements for licensure. Additionally, this advisor must be knowledgeable about the many and different course prerequisites and program graduation requirements for each program combination referenced above. Therefore, the MLTL adviser must create an individual advising sheet for each candidate to accommodate these multiple options and possibilities for the candidate to complete the program efficiently and within a manageable timeframe.
•The 2 + 2 elementary cohorts, off campus, are collaborations with community colleges. The C & I department delivers courses onsite at these community college campuses for elementary licensure with an additional endorsement in ESL/Bilingual Education This requires the advisor to deliver orientation sessions, advising appointments off-campus and coordinate with the course schedules from the community college. This also includes screening candidates to insure they meet all requirements for a degree from NIU.
•This position requires a great deal of collaboration with many other advisors, faculty members, program coordinators, department chairs, other administrators, and recruitment from high school or community college groups. Professional communication skills and expert collaboration skills are expected and required on a daily basis.
•Advising requires regular attendance and participation in all related program meetings, department meetings, curriculum meetings, ad hoc meetings, assessment and accreditation meetings, as well as admission events such as Open Houses, New Student admitted Days, and Orientations during Fall and Spring and Summer semesters.

Duties and Responsibilities (generally):

Provide quality academic advising to undergraduate Middle Level Teaching and Learning (MLTL) and 2 + 2 Elementary off campus cohort candidates from the Department of Curriculum and Instruction ( C & I) housed within the College of Education ( CoE).

Minimum Required Qualifications for this position:

1.Bachelor’s degree in Curriculum & Instruction, Elementary Education, Middle Level Teaching & Learning, or related fields with 2 years of experience in Curriculum & Instruction, Elementary Education, Middle Level Teaching & Learning, or related fields

OR Master’s degree in Curriculum & Instruction, Elementary Education, Middle Level Teaching & Learning, or related fields with 1 year of Professional experience in Curriculum & Instruction, Elementary Education, Middle Level Teaching & Learning, or related fields

2. Teacher licensure and/or licensure in an area related to the field of elementary and middle level education preferred or appropriate experience with counseling

3.Professional work experience admissions, records, recruitment or advising in higher education setting

4.Professional work experience with leading social media efforts and coordinating large-scale events.

List the knowledge, skills, and abilities critical to the performance of this position.:

1. Customer and Personal Service- Knowledge of principles and processes for providing quality educational advising services. This includes student needs assessments, meeting quality standards for services, and evaluation of student satisfaction.
2. Administration and Management- Knowledge of business and management principles involved in the presentation and delivery of academic programs, strategic planning, resource allocation, leadership techniques, recruitment methods, and coordination of people and resources.
3. Active listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
4. Critical thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
5. Responsibility and Initiative – Ability to be flexible in a non-routine job setting and to work independently to initiate appropriate actions.
6. The person in this position must be able to work independently to problem solve under the pressure of constant interruptions, last-minute deadlines, and numerous telephone and email inquiries.
7. Knowledge of educational, evaluation, and measurement principles, practices, methods, and techniques, university policies and procedures.
8. Knowledge of State of Illinois teacher preparation and licensure requirements, policies, and procedures.
9. Speaking- Talking to others to convey information effectively, ability to develop a rapport with students.
10. Written Expression- The ability to communicate information and ideas in writing so others will understand.
11. Professionalism- A professional demeanor, strong ethical behavior, good personal judgment and decision-making abilities.
12. Ability to establish effective working relationships with students, faculty, and staff.
13. Demonstrated skills in word processing, spreadsheets, database management, and other computer hardware and software
14. Ability to apply student development theory to functional advising concepts, practices and methods.
15. Ability to work some evenings, weekends, and off-campus assignments based on critical advising cycles.

Working Hours:

8:00 - 4:30, Mon-Fri

Minimum Pay Rate (Hourly or Monthly):


Hiring Rate Information:

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date:


Closing Date:


Special Instructions to Applicants:

  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected]. Please add these emails to your address book to ensure timely delivery of any future communication.
  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
  • The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
  • Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10).
  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
  • Click on Program/Student Advisor for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage:

Curriculum and Instruction

Physical Demands:


EEO Statement:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]

Is Background Check Required:


Visa Policy:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation:

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education (AAEOE) at [email protected].

Clery Act Information:

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

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Job No:
Posted: 5/4/2021
Application Due: 5/13/2021
Work Type: Full Time