Editorial, Design & Production Coordinator

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-05-03
Req: R0024113

The University of Virginia Press seeks an enthusiastic and fast learner to provide support to the Editorial, Design & Production Department. The Editorial, Design and Production Coordinator will join a collegial environment and be involved in following new scholarly and trade titles and reprints through manuscript to printed book. Duties and responsibilities of the position include but are not limited to:

  • Providing specialized support to the Editorial, Design, and Production Department to meet goals of producing books in a timely manner while upholding high quality and staying within budget

  • Helping maintain schedules for all works in progress and alerting Press staff and vendors to any significant schedule changes

  • Checking and routing proof

  • Managing art transmittals to department

  • Maintaining digital archive of published titles and design specifications for each title

  • Managing reprints through all stages of design and production

  • Providing design assistance as skills allow

  • Entering key schedule dates, manufacturing specifications, and vendor information into database

  • Communicating effectively with vendors and with Press staff

  • Under supervision of Art Director, conducting image research and handling permissions clearance and payment of any assessed fees

  • Reviewing invoices and assisting with cost accounting


  • Bachelor’s Degree with one year of experience is required

  • Experience with publishing/publications, printing, or graphic design

  • Must have strong computer skills and experience with Microsoft Office software; experience with Adobe Acrobat, Adobe Creative Suite, and Filemaker Pro in Macintosh environment preferred

  • Ability to perform well under deadline pressure; to be highly organized; and to be a good time manager

  • Effective oral and written communication skills


The University of Virginia Press was founded in 1963 to advance the intellectual interests not only of the University of Virginia, but of institutions of higher learning throughout the state. A member of the Association of University Presses, UVAP currently publishes sixty to seventy new titles annually and operates a successful digital imprint, Rotunda. UVAP is located in beautiful Charlottesville, Virginia, a historic and diverse intellectual and entrepreneurial community near the Blue Ridge Mountains with exceptional music, arts, food, sports, and other cultural resources.

To be considered applications must be received by May 21, 2021. This is an Exempt level, benefited position. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu.

Please apply through Workday, and search for "Editorial, Design & Production Coordinator." Complete an application online and attach a cover letter and CV/resume all into the resume submission field; multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 5/4/2021
Application Due: 8/2/2021
Work Type: Full Time