Administrative Support Manager I

Location
Tucson, AZ
Posted
May 04, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:

req5064

Department:

A Center

Department Website Link:

https://theacenter.arizona.edu/

Location:

Main Campus

Address:

Tucson, AZ USA

Position Highlights:

The A Center Department is seeking a strong Administrative Services Manager to serve as the Administrative lead for the department.
This position will reside in the Bartlett Academic Service Center, BASC, with The A Center Department with an oversight of the divisions’ administrative team along with supervisory responsibility over the administrative staff. A high degree of professionalism, organization, discretion, and sound judgment is expected.
The selected Manager will work independently and must take initiative in handling problems or non-routine situations that arise by interpreting policies, procedures or practices and determining the course of action to take to resolve. Strong oral and written communication skills is required and proficiency in Microsoft Word, Excel, and Outlook is essential. The candidate must be able to lead effectively, have a hands-on approach and optimize the resources available to ensure the administrative support provided to the faculty is effective.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

Business& Operations:
WorksDirectly with The A Centers Executive Director to manager program budgets,creates and communicates financial reports and communications
Participateswith The A Centers Leadership Team
Workwith the Finance Office staff on financial matters (pcard documents/packets,travel, reconciliations)
Reconciledepartment accounts and process corrections as need
Reviewingand authorizing purchases of supplies within budget limits
Monitors,approves and manages expenditures ensuring budget allocations are not overspent
Serveas department liaison to faculty, staff, students, alumni and the publicconcerning information or complaints
Monitorwork activities, advisor calendars, conference room RSVP for The A Center andfourth floor departments
Serveas a backup and provide administrative support to the front desk when shortstaffed
Servesas Liaison to the Budget team in the Provost office


HumanResources Responsibilities:
Supervisesthe administrative team to include recruiting, hiring, training,coaching/mentoring, performance reviews, disciplinary actions, and time off
approvals.
Serveas department Leave Coordinator
Coordinatewith the Executive Director and implement business processes
Serveas the fourth Floor Coordinator and collaborate with all departments house onthe fourth floor and work with the Building Manager
Deliveringand or coordinating program/administrative support on various existing eventsand new initiatives
Servesas Liaison to the HR team in the Provost office
Coordinatewith other campus entities to fulfill divisional requests and needs.
Additionalduties may be assigned

Minimum Qualifications:

Bachelor’sdegree from an accredited higher education institute
Minimumof 3 years of related work experience
Experiencemanaging budgets

Preferred Qualifications:

Master’s degree in Business Administration (MBA) or related field or working towards completion of Master’s Degree in a related field.
Experience working with a diverse range of constituents ranging from prospective students to major donors
2 years’ managerial experience
3 years of direct supervisory experience in an administrative office or corporate setting

FLSA:

Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40

Job FTE:

1.0

Work Calendar:

Fiscal

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

DOE

Compensation Type:

salary at 1.0 full-time equivalency (FTE)

Grade:

8

Career Stream and Level:

M1

Job Family:

Administrative Support

Job Function:

Organizational Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Target Hire Date:

5/31/2021

Expected End Date:

Contact Information for Candidates:

[email protected]

Open Date:

4/30/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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