Administrative Support, Levels I - V

Job description



Administrative Support, Levels I - V

Posting Number: 011
Department: Human Resources
Employee Classification: Short Term/Temporary
Term (months/year):
Salary: $14 - $26/hour; Varies on level needed;
Open Date: 04/24/2019
Initial Screening Date:
Open Until Filled Yes

Basic Function/Overview:
THIS IS A TEMPORARY, HOURLY AS NEEDED POSITION WITHOUT PERMANENT STATUS

This is a CONTINUOUS recruitment for an applicant POOL to fill temporary, hourly assignments on an as-needed basis. Departments or divisions will refer to the POOL of applications on file to fill temporary assignments as the need arises. You will be contacted by the hiring manager should the department/division be interested in scheduling an interview

Under general supervision, provides responsible technical and clerical support to professional staff in various departments across campus; performs related work as required.


Application Procedure:
A Mt. San Antonio College on-line application, cover letter, and résumé must be submitted at http://hrjobs.mtsac.edu.


Health & Welfare:
Not Applicable


Major Duties & Responsibilities:
• Provides general administrative support, including preparing correspondence, memoranda, and reports; data entry; performing front desk customer service; receiving and appropriately routing correspondence; and maintaining schedules and records, and filing

• Receives and screens visitors, telephone calls, and emails, providing a high level of customer service to both external and internal customers

• Organizes and maintains various administrative and follow-up files; purges files as required

• Assists office staff with projects and programs as assigned

• Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones.

• Other duties as assigned.


Required Qualifications:


Preferred Qualifications:


License(s) & Other Requirements:
LICENSES AND OTHER REQUIREMENTS:

Employees may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.

Official offers of employment are made by the Mt. San Antonio College Office of Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been fingerprinted and clearance for employment is authorized by Human Resources. Costs for fingerprinting services shall be borne by the candidate.


Equivalencies:


Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been fingerprinted and clearance for employment is authorized by Human Resources. Costs for fingerprinting services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: http://www.mtsac.edu/safety/pdf/2014ASRFina.lpdf

For assistance with the online application, please contact Human Resources at (909) 274- 4225. E-mail: [email protected] or visit 1100 N. Grand Avenue, Walnut, CA 91789- 1399.


Special Notes:
Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]


Foreign Transcripts:


Inquiries/Contact:


Selection Procedure:


Confidential Letters of Reference Instructions:


Special Instructions to Applicants:
Please do not submit Confidential letters of recommendation.


EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.


Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).


To apply, visit https://hrjobs.mtsac.edu/postings/7071





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Job No:
Posted: 5/3/2021
Application Due: 5/3/2033
Work Type: Full Time
Salary: