Grant/Contractor Manager Space Physics

Job description


The Space Physics Group at Princeton University is seeking a Grant/Contract Manager who will play an integral role in supporting NASA projects that seek to unlock mysteries of the universe using research instruments that are launched into space for Heliophysics missions. The Space Physics group is a collaboration of over a dozen researchers on campus led by a Professor of Astrophysical Sciences who is also Principal Investigator (PI) of numerous NASA missions, as large as $700 million in scope. The new, on-campus Space Physics Lab is used for innovative teaching and research, including the design and build of a space-flight research instrument that is the first of its kind on Princeton’s campus and is scheduled to be launched on a SpaceX Falcon 9 rocket in 2025.

The incumbent will be an integral part of this dynamic research group by providing first-rate sponsored research management of NASA grants and complex NASA contracts. The Grants/Contract Manager will report to the Manager of Finance and Administration, Space Physics.

The Grant/Contract Manager will work under the direction of the Manager of Finance and Administration to maintain financial records, prepare detailed cost proposals, and support other reporting requirements for complex NASA contracts. The Grant/Contract Manager will be entrusted with managing many of sponsored research activities for NASA grants, as outlined below, with a high degree of independence.

The pre-award responsibilities of the Grant/Contract Manager include: supporting principal investigators in preparing proposals for submission; reviewing requests for proposals, and developing effective proposal submission schedules; staying current of sponsor and University guidelines; preparing budgets, justifications and other documentation formatted for required submission systems both external (such as NSPIRES) and internal (Princeton ERA); serving as a liaison with other offices on campus, including the Office of Research and Project Administration (ORPA); and coordinating with representatives from subaward institutions.

The post-award responsibilities of the Grant/Contract Manager include: supporting principal investigators in the administration of the full life cycle of their grants from inception to close out; preparing subaward initiations and modifications; monitoring grant expenses on a monthly basis to ensure compliance and alignment with budget and research goals; coordinating with ORPA to process no cost extensions and budget revisions as necessary and the Sponsored Research Accounting office for close out reports; and managing other approvals related to travel or other sponsored research activities.


Essential Skills

  • Bachelor’s degree with three plus years of relevant work experience
  • Strong accounting/financial/grants/contracts management background, preferably in an academic environment
  • Knowledge of and direct experience adhering to federal sponsored research guidelines
  • High level of competency with Excel and electronic proposal systems (e.g., NSPIRES,
  • Excellent oral and written communication skills
  • Able to communicate effectively with colleagues across campus and institutions with a collegial, problem-solving approach based on personal integrity and discretion
  • Outstanding organizational skills and attention to detail
  • Ability to effectively prioritize across multiple projects to meet deadlines
Preferred Skills

    Prior experience managing NASA funding or federal research contractsPrior experience with university systems such as PRIME and Princeton ERA

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW





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Job No:
Posted: 5/3/2021
Application Due: 7/2/2021
Work Type: Full Time