Associate Project Leader, DCRI, Outcome
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
The Associate Project Leader will play a significant role in accomplishing project objectives by planning, coordinating and tracking projects amongst various Project Leaders for the Research Together Program.
Assists Project Leaders in maintaining, reviewing and communicating project progress by:
- Give input into budgets and resource allocation plans
- Participate in Project Reviews; Reviewing and analyzing project tracking weekly
- Proactively identify changes in work scope and, with the guidance of the Project Leader, ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets
- Initiate, establish, and maintain business relationships with all key stakeholders of the project whether internal or external to the organization
- Work with Project Leader to address proposed modifications to project scope, schedule, or budget with sponsoring organization
- First review of monthly project budget numbers to flag potential issues for Project Leader
- Identifying site and data trends, and recommending actions to Project Leaders
- Communicating and following up on project tracking discrepancies
- Proactively contribute to continued improvement with DCRI’s project management and execution process.
- Creating meeting agendas and minutes
- Generating, reviewing and distributing weekly/monthly project tracking reports and metrics
- Assist the project leader with implementing and managing project changes and interventions to achieve project goals
- Travel, as needed, to attend client meetings or provide oversight and assistance for off-site projects e.g. continuing education programs or expert meetings between academics and the other industries (i.e. pharmaceutical companies, etc.)
Ensures the development and support of engagement strategies and processes by:
- Assisting with developing systems and processes to support value-driven, inclusive, person-centered engagement models for clinical research.
- Documenting stakeholder group’s communication and incorporating lived experience into study processes and materials.
- Assisting with developing community engagement strategies at a local and national level.
- Creating cohesive and inclusive engagement strategies that fosters collaboration, information sharing, and dissemination of findings.
- Following up on outstanding items including incomplete paperwork, participant honorariums etc.
- Assisting in tracking and resolving of client issues.
- Scheduling and tracking completion of onboarding of Stakeholder participants.
- Serving as additional point of contact to patient advisors, advocacy organizations, and community based organizations, client, sites, sponsors etc. as needed.
- Keeping supervisor advised of current issues.
- Contributes to team effort by:
- Exploring new opportunities to add value to organization and departmental process.
- Helping others to achieve results.
- Assists Project Leaders with project administration by.
- Planning, coordinating and leading the project start-up activities.
- Reading and understanding project protocol documents; creating protocol
- training materials for the team
- Entering, maintaining, and tracking of data in internal software
- Participating in project meetings, conference calls, and training calls
- Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them
Maintains Quality Service and Departmental Standards by:
- Reading, understanding and adhering to organizational Standard Operating Procedures (SOPs).
- Assisting in establishing, tracking, and enforcing departmental standards.
- Participating in the modification of department and project specific SOPs and guidelines.
Maintains client (internal and external) satisfaction by:
- Responding to inquiries in a professional, courteous and timely manner & creating and deploying sponsor satisfaction surveys, collating data, and presenting to upper management.
Knowledge, Skills, Abilities
General project management knowledge
Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
Excellent attention to detail
The use of good judgment and good interpersonal communication skills
Ability to work effectively under tight deadlines
Well-developed analytical and problem solving skill
Must be able to work and communicate with diverse populations effectively and professionally.
Bi-lingual applicants encouraged to apply
Bachelor's degree. Additional training in Project Management or related training is desired.
Two years of experience in project management, with increasing scope.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE and independence.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.